S. Florida Pre-Proposal Conference (002).pdf

PSO Services Region 4 1

RFP: 70RFP122RE4000006 Armed Protective Security Officer Services throughout South Florida

Pre-Proposal Conference

Date: Thursday April 20th, 2023 Time: 11:00am – 1:00pm Location: Microsoft Teams

PSO Services Region 4 2

Disclaimer:

Statements made at this meeting or in response to inquiries do not revise the written terms of the solicitation. Changes to the solicitation must be made in writing via amendment.

Federal Protective Service Mission Statement Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life. The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.

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Request for Proposal 100% Small Business Set-Aside Competitive procedures under FAR part 12 Best value utilizing Past Performance and Price evaluation factors.

The technical factor of Past Performance is more important than Price. However, the Government contemplates the possibility that it may identify an offer(s) of such a high technical quality that it would not be in the Government’s interest to pay an additional price premium for any additional technical (non-price) advantage. As a result, offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP.

Proposal Submission Requirements Submission due date: May 19, 2023 4:00pm EST.

SF1449 – cover page Two Electronic Files:

Price Proposal (1 copy) Technical Proposal (1 copy)

- which consist of past project forms and narrative for teaming arrangements

Proposal Expiration Date = 120 days Submission of all signed amendments and other clause requirements with Price Proposal.

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Contract Type Government anticipates awarding a single award IDIQ Contract with firm fixed price provisions. Resultant task orders under this contract will be firm fixed price.

The guaranteed minimum amount to be ordered under the IDIQ contract will be $100,000.00.

Contract Award Government anticipates awarding the requirements NLT July 1, 2023.

Government anticipates a transition period of 90 days from date of award.

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Period of Performance The anticipated performance periods are as follows:

Base Year: October 1, 2023 to September 30, 2024 Option Year 1: October 1, 2024 to September 30, 2025 Option Year 2: October 1, 2025 to September 30, 2026 Option Year 3: October 1, 2026 to September 30, 2027

Individual task orders will include specific performance periods

All posts to begin on October 1, 2023

4 year Full Term of IDIQ Contract if all options are exercised.

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General Scope FPS R4 follow-on PSO contract covering South

Florida. The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files, and any other resources necessary to accomplish the required PSO services as described in the solicitations.

Compliance with all terms and conditions set forth in the RFP, including the Statement of Work (SOW).

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General Scope (con’t) PSO CLINs inclusive of Basic/TAS and

ESS services Top Secret clearance is required prior to contract performance start.

Post Tracking System (PTS) is a brand new requirement

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Basic Services Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.

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Temporary Additional Services

(TAS)

TAS goes beyond the basic services requirements. TAS are the short term, non-recurring needs for service such as an increase in hours to an existing or subsequently added post location.

Contractor may be required to perform these services with little advance notice.

Authorized to proceed through the CO or COR direction.

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Emergency Security Services

(ESS)

Emergency/Surge security force services.

Deployments may be to large and small-scale events such as natural disasters, civil disturbances, or other unanticipated events.

Ordered for anywhere in South Florida with little, if any, advance notice.

The government may order all estimated hours in a single emergency event. The contractor may use reserve forces to fulfill ESS requirements, however, the use of reserve forces to meet ESS requirements will not relieve the contractor of the requirement to maintain a sufficient reserve force to provide all services under the contract to include ongoing Basic Services and TAS requirements.

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Insurance Requirements Insurance Requirements: Certificate required before actual work is performed. The successful Contractor must furnish the Contracting Officer a current Certificate of Insurance, meeting the minimum requirements specified in the solicitation. A new certificate must be presented before physical performance on all option periods.

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Source Selection Criteria Contractors shall submit proposal based on the following two (2) evaluation factors:

1) Relevant Past Performance

2) Price

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Relevant Past Performance Relevant past performance is recent (i.e. performed within the last 3 years) performance under projects that are of a similar or directly related scope, magnitude and complexity to the requirement described in the solicitation.

The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government will also consider the quality of the Contractor’s relevant past performance.

In determining the rating for the past performance evaluation factor, the Government will give greater consideration to the contracts which the Government feels are most relevant to the current RFP.

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Teaming Arrangements Reference FAR 9.6 Provide a narrative or the actual teaming agreement Include the roles & responsibilities and the distribution of effort for each partner (by type and percentage) anticipated in performance of the requirement.

Identify previous contracts where teaming arrangement have worked together.

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Schedule of Prices Highly encouraged to provide detailed narrative of all assumptions to enhance gov’t understanding of the pricing strategy used to support the entire contract.

PSO Service will be priced as fixed hourly rates Contractors shall submit price proposal on the Pricing

Schedule and include a detailed price breakdown for the unit prices using the ‘Price Element Breakdown’ (RFP Attachment 6).

Pricing Considerations PTS strategy for implementation and management throughout contract lifecycle. Offeror is responsible for all equipment and connectivity support. It is imperative that the offerors have adequate support in place to manage the PTS program.

Staff appropriately to cover Basic/TAS/ESS throughout life of contact up to the maximum quantity of the CLIN.

Training – NWDTP/OJT/Weapons etc.: Ensure consideration for all of the competing training requirements and documentation requirements and that there is an effective strategy to conduct all training hours.

Please review CBA information provided No Escalation of PSO wages when filling out the attachment 6 Annual Service Contract Act Adjustments do not include increase for profit, G&A, state/local taxes or general lability insurance

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Pricing Considerations (con’t) The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price.

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Price Element Breakdown The Price Element Breakdown spreadsheet

(Attachment 6) is for Contractor’s to provide direct hours, full time equivalents, and pricing for the following non-PSO positions directly charged to the contract in addition to all other elements:

First Line Supervisors Contract Manager Other Managers (i.e., Deputy, Area, Regional, District) Quality Control Training Administrative support

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Basis for Selection The Government will select the responsible

Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful offeror determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

Federal Protective Service Points of Contacts

Contracting Officer for this Request for Proposal E-mail: Marcus.L.Mason@FPS.dhs.gov Phone:

Contract Specialist for this Request for Proposal E-mail: Nikki.Finney@FPS.dhs.gov Phone: 215-521-2275

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Questions