70RDAD20Q00000160.pdf

70RDAD20Q00000160

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

06/25/2020

1 12

Office of Procurement Operations Dept. Operations Acquisition Div.

245 Murray Lane, SW, #0115

U.S. Dept. of Homeland Security

Washington DC 20528-0115

30 days ARO

202 447-0939Russell Chism

07/07/2020 1000 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Tax ID Number: Not Available DUNS Number: Not Available This is a Request for Quotation for police mountain bicycles in accordance with the attached Statement of Work for the Department of Homeland Security (DHS), United States Secret Services

(USSS).

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation 13.106 with additional supplemented information included in this notice. This notice constitutes the only solicitation announcement.

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

70RDAD20Q00000160 Page 2 of 12

SECTION I - SUPPLIES OR SERVICES AND PRICE/COSTS

1.0 Task Order Type

This is a Firm-Fixed-Price (FFP) Contract. This is a 100% Small Business Set-Aside to establish a Purchase Order for commercial items in support of the U.S. Department of Homeland Security (DHS), United States Secret Service (USSS).

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation 13.106 with additional supplemented information included in this notice.

This notice constitutes the only solicitation announcement.

2.0 PRICE/COST

Delivery is required 30 days after award.

CLIN DESCRIPTION DHS

COMPONENT

Unit of Issue Quantity Unit

Price Extended

Price

0001 Police Mountain Bikes – Small 15.5”

United States Secret Service (USSS) EA 3 $ $

0002 Police Mountain Bikes – Med 17.5”

United States Secret Service (USSS) EA 3 $ $

0003 Police Mountain Bikes – Large 21”

United States Secret Service (USSS) EA 21 $ $

0004 Police Mountain Bikes – XL 21.5”

United States Secret Service (USSS) EA 10 $ $

0005 Police Mountain Bikes – XXL 23”

United States Secret Service (USSS) EA 3 $ $

70RDAD20Q00000160 Page 3 of 12

SECTION II – OBJECTIVE AND SPECIFICATIONS

1.0 OBJECTIVE

The United States Secret Service (USSS) has a requirement to purchase Forty (40) Mountain Bicycles in Police Livery for the U.S. Secret Service, James J. Rowley Training Center (RTC), Protective Transportation Training Section (PTS).

1.1 Background and Scope

The United States Secret Service Protective Transportation Training Section (PTS) is requesting the purchase of forty (40) TREK Police model bikes and accessories. These bikes are replacing TREK bikes past their five-year replacement lifecycle, as well as bikes no longer in service due to accidents or frame damage that are non-repairable without significantly higher costs to the Government.

2.0 SPECIFIC REQUIREMENTS / TASKS

The Contractor shall provide brand name for forty (40) complete 2020 (or newest model) TREK Police Mountain Bikes in the quantities and sizes listed in section 2.0 with the salient characteristics of the following:

3.1 Forty (40) complete 2020 (or newest model) TREK Police Mountain Bikes:

• Color: Black with Police Livery

• Size 15.5” Bikes (S) – 3 count

• Size 17.5” Bikes (M) – 3 count

• Size 19.5” Bikes (L) – 21 count

• Size 21.5” Bikes (XL) – 10 count

• Size 23.5” Bikes (XXL) – 3 count

• Weight: example for 17.5" - 12.61 kg / 27.80 lbs (with tubes)

• Frame: Alpha Gold Aluminum, tapered head tube, internal derailleur & dropper post routing, rack & kickstand mount, Boost141, 5mm QR

• Front suspension: RockShox 30 Silver, Solo Air spring, rebound adjust, TurnKey remote hydraulic lockout, tapered steerer, 46mm offset on 29ers, 100mm QR, 100mm travel (13.5:

80mm travel)

• Front Hub: Bontrager alloy, sealed bearing, 6-bolt disc, 100X5mm QR

• Rear Hub: Formula DCL-141Q, sealed bearing, 6-bolt, Shimano 10 freehub, Boost141, 5mm

QR

• Rims: Bontrager Kovee, Double-wall,Tubeless Ready 32-hole, 23mm width, presta valve

• Tires: Bontrager XR1 Comp, wire bead, 30 tpi, 29x2.20

• Shifters: Shimano Deore M6000, 10 Speed/2 Speed

• Front derailleur: Shimano Deore M6020, e-type, side swing, front pull

• Rear derailleur: Shimano Deore M6000, mid cage, 42T max cog

• Crank: Shimano MT500, 36/26 170mm (Size S), 175mm (Size M, L, XL, XXL)

• Bottom bracket: Shimano SM-BB52, 73mm, threaded external bearing

70RDAD20Q00000160 Page 4 of 12

• Cassette: Shimano HG500,10 speed

• Chain: KMC X10

• Pedals: Wellgo nylon platform, alloy body

• Saddle: Bontrager Arvada, steel rails, 138mm width

• Seatpost: Bontrager alloy, 31.6mm, 12mm offset (330mm Size S, 360mm Size M, 400mm Size

L)

• Handlebar: Bontrager alloy, 31.8mm, 5mm rise, 720mm width

• Stem: Bontrager Elite, 31.8mm, Blendr compatible, 7 degree (60mm – S, 70mm – M, 80mm

– L)

• Grips: Bontrager XR Endurance Comp, Lock-on

• Headset: Semi-integrated, sealed cartridge bearing, 1-1/8 top, 1.5 bottom

• Brakeset: Shimano hydraulic disc, MT401 lever, MT400 caliper

• Brake rotor: Shimano RT56, 160/180mm, 6-bolt

• Provide installation, set-up and delivery

• Must fully assemble the bike (including Bike, Pedals, and Rack)

• Must deliver product with all required equipment installed

• Must include any additional costs (i.e. shipping, etc.) in total bid

• Must provide proven capability for repairs/warranty/exchanges as needed

70RDAD20Q00000160 Page 5 of 12

SECTION III - INSPECTION AND ACCEPTANCE

Inspection and acceptance will be in accordance with the HSAR incorporated clauses and conducted by the delivery Point of Contact (POC) listed below.

SECTION IV - DELIVERIES AND DISTRIBUTION

1.0 The Contractor shall provide Free On Board (F.O.B.) Destination shipping. Shipping to DHS's point of distribution is the sole responsibility of the Contractor.

2.0 The Contractor, or Contractor's carrier, shall notify the receiving facility’s point of contact (POC) of all deliveries via phone call and written communications using email in order to ensure coordination of the delivery at least one business day ahead of scheduled delivery.

3.0 The Contractor or Contractor's representative (carrier) shall exercise standard care to protect the items until safely delivered to the points of delivery.

4.0 All freight deliveries must be preceded with an email to Thomas.Murach@usss.dhs.gov (Thomas Murach) to ensure appropriate screening personnel and procedures are in place at the below screening area. Failure to notify Secret Service of the delivery may result in delays and additional fees. Please provide the following information for all freight deliveries to the POC:

1. Name of Shipping Company and contact telephone number:

2. Description of items shipped:

3. Receivers point of contact with telephone number:

4. Expected delivery date and time:

Final Delivery Designation:

James J Rowley Training Center

9200 Powder Mill Road

Laurel MD 20708

POC: Thomas Murach

PHONE: 202-345-9984

mailto:Thomas.Murach@usss.dhs.gov mailto:Thomas.Murach@usss.dhs.gov

70RDAD20Q00000160 Page 6 of 12

SECTION V - TASK ORDER ADMINISTRATION DATA

1.0 TASK ORDER ADMINISTRATION

Contract Specialist:

Russell Chism U.S. Department of Homeland Security Office of Procurement Operations Phone: (202) 447-0939 E-mail: Russell.Chism@hq.dhs.gov

Contracting Officer:

Tracy C. Miller U.S. Department of Homeland Security Office of Procurement Operations Phone: (202) 447-5339 E-mail: Tracy.Miller@hq.dhs.gov

Copies of all correspondence concerning this Task Order shall be provided to the Contract Specialist and Contracting Officer listed above.

2.0 TECHNICAL POINT of CONTACT (TPOC)

The Contracting Officer will designate a Technical Point of Contact (TPOC) to assist in monitoring the work under this Task Order. The COR is responsible for the technical administration of the Task Order and technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the Task Order, to make any commitments or otherwise obligate the Government or authorize any changes which affect the Task Order price, delivery schedule, period of performance, or other terms or conditions.

The TPOC for this Task Order will be provided after Task Order award.

Attn: TBD, Technical Point of Contact (TPOC) Phone Number: TBD E-mail: TBD

3.0 CONTRACTING OFFICER’S AUTHORITY

A warranted Contracting Officer is the only person authorized to issue modifications to the task order, approve changes in any of the requirements, or obligate funds. Notwithstanding any clause/provision contained elsewhere in this task order, the authority to modify the task order remains solely with the Contracting Officer. If the Contractor makes any task order changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the task order to cover any increases in charges that may result.

The Contracting Officer has the authority to perform any and all post award functions in administering and enforcing the proposed task order in accordance with its terms and conditions.

mailto:Russell.Chism@hq.dhs.gov mailto:Russell.Chism@hq.dhs.gov mailto:Tracy.Miller@hq.dhs.gov mailto:Tracy.Miller@hq.dhs.gov

70RDAD20Q00000160 Page 7 of 12

SECTION VI – INVOICES

1.0 Invoices shall be prepared in accordance with FAR Clauses 52.232-25 Prompt Payment and 52.212-4 Contract Terms and Conditions---Commercial Items Alt I. In addition to invoice preparation as required by the FAR, the Contractor’s invoice shall include the following information:

Electronic Invoicing Instructions:

Invoices shall not be submitted in Invoice Processing Platform (IPP).

Submit the invoice as an attachment to an email. PDF or Microsoft product attachments are readily accepted.

The email should be forwarded to the following addresses:

1. Ebilling@usss.dhs.gov

2. TPOC’s email address (filled in at time of award)

All invoices must include the following information.

Not including all of the below listed information may result in your invoice being classified as improper and it may be returned. An improper invoice will delay payment.

• Vendor’s name

• Vendor’s address

• Vendor’s telephone number

• Vendor’s tax identification number (TIN)

• Contract/Purchase order number

• Invoice date

• Invoice number

• Invoice amount

• Description of goods provided / Line number of contract or purchase order

• Period of performance (if applicable)

• Discount terms (if applicable)

70RDAD20Q00000160 Page 8 of 12

SECTION VII - CLAUSES

1.0 INCORPORATED BY REFERENCE

This listing is in addition to the supplemental clauses related to this specific solicitation. This document also includes one or more clauses by reference with the same force and effect as if they were given in full text in accordance with the Federal Acquisition Regulation (FAR) Clause 52.252- 2, “CLAUSES INCORPORATED BY REFERENCE.” Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://acquisition.gov/

FAR Clauses/Provisions Clause Title Date

52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Rights Apr 2014

52.204-2 Security Requirements Aug 1996 52.204-14 Service Contract Reporting Requirements Oct 2016 52.212-4 Contract Terms and Conditions - Commercial Items Oct 2018 52.246-2 Inspection of Supplies Fixed Price Aug 1996

52.246-16 Responsibility for Supplies Aug 1984

HSAR Clauses/Provisions

Clause Title Date

3052.222-71 Strikes or Picketing Affecting Access to a DHS Facility Completion of the Contract Work Dec 2003

3052.242-72 Contracting Officer’s Technical Representative Dec 2003

2.0 INCORPORATED BY FULL TEXT

HOMELAND SECURITY ACQUISITION REGULATION (HSAR) CLAUSES

HSAR 3052.209-70 Prohibition On Contracting With Corporate Expatriates (JUN 2006)

(a) Prohibitions.

Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity. The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security.

(b) Definitions. As used in this clause:

Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of http://acquisition.gov/ http://acquisition.gov/

70RDAD20Q00000160 Page 9 of 12 such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears.

Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held—

(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and

(3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

(1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) Stock of such entity which is sold in a public offering related to an acquisition

(iii) Stock of such entity which is sold in a public offering related to an acquisition described in section 835(b)(1) of the Homeland Security Act, 6 U.S.C.

395(b)(1).

(2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic 06-01-2006 HSAR52-10 during the

70RDAD20Q00000160 Page 10 of 12

4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special rule for related partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests’ incident to the transaction, as follows:

(i) warrants;

(ii) options;

(iii) contracts to acquire stock;

(iv) convertible debt instruments; and

(v) others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835.

(f) Disclosure. The offeror under this solicitation represents that [Check one]:

__ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108- 7003;

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108- 7003, but it has submitted a request for waiver pursuant to 3009.108-7004, which has not been denied; or

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108- 7003, but it plans to submit a request for waiver pursuant to 3009.108-7004.

(g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal.

(End of clause)

70RDAD20Q00000160 Page 11 of 12

SECTION VIII - INSTRUCTIONS, CONDITIONS, AND NOTICES

(This section will be removed after award)

1.0 SUBMISSION INSTRUCTIONS

Each Quoter shall submit an electronic copy of their firm's Quotation. The Quotation shall be submitted to the Contract Specialist, Russell Chism at Russell.Chism@hq.dhs.gov AND Contracting Officer, Tracy C. Miller at Tracy.Miller@hq.dhs.gov.

All quotation submissions are due no later than July 7, 2020 at 10:00 am Eastern Time (ET).

The Contracting Officer will perform an initial compliance check of quotations to determine conformance of the quotation to the RFQ instructions. Quotations found to be in gross non-conformance with the RFQ instructions will be identified by the Contracting Officer and may be excluded from the competition.

2.0 PROSPECTIVE QUOTERS QUESTIONS

All questions regarding this RFQ shall be submitted electronically to the Contracting Officer.

Questions are due no later than June 30, 2020 at 1:00 PM ET.

The Government recommends that the Quoter ensures that questions are typed to enable a clear understanding as to the Quoter's issues or concerns with the referenced area of the solicitation.

Statements expressing opinions, sentiments, or conjectures are not considered valid inquires or comments for this purpose and will not receive a response from the Government.

The Government will consolidate all responses to vendor questions into an amendment and issue the amendment simultaneously to all Quoters.

3.0 QUOTATION CONTENT

3.1 Technical Requirements and Delivery Schedule

The Quoter shall include capability information that demonstrates the Quoter’s understanding of and capability to deliver the requirements set forth in this solicitation. The Quoter shall include sufficient product literature information to verify the items meet specifications. The Quoter shall also include delivery schedule in this section of their Quotation.

The Contact Information sheet shall include the company’s Data Universal Numbering System (DUNS) number, Commercial and Government Entity (CAGE) code and points of contact (POC).

Additionally, the Quoter shall provide a completed copy of all solicitation provisions that require the Quoter's input.

3.2 Price

The Quoter shall submit a firm fixed-price quote by completing all Contract Line Item Number (CLIN) outlined in Section I Subsection 2.0.

mailto:Russell.Chism@hq.dhs.gov mailto:Russell.Chism@hq.dhs.gov mailto:Tracy.Miller@hq.dhs.gov.

mailto:Tracy.Miller@hq.dhs.gov.

70RDAD20Q00000160 Page 12 of 12

SECTION IX - EVALUATION

(This section will be removed after award)

1.0 BASIS OF AWARD

Lowest Price Technically Acceptable Award will be made to the responsible vendor submitting the Lowest Priced Technically Acceptable Quotation. Award will be made to the firm whose quote meets the Government's requirements and who is found to be the lowest price.

The Government will perform a compliance review of the quotation to ensure that the vendor has provided all required information. Evaluation will be conducted, and selection will be made in accordance with the guidelines provided in this solicitation. DHS will perform a technical evaluation based on the vendors written Technical Information to assess whether the Quoter’s has met all the technical requirements (including delivery time, etc.) and be the lowest overall price.

Past Performance Information is not required. However, Past Performance reports may be accessed and reviewed by the Government through the Contractor Performance Assessment Reporting System at www.CPARS.gov.

http://www.cpars.gov/ http://www.cpars.gov/