70RDAD18R00000012_Attachment_A.pdf

Attachment A: Schedule of CLINS and Statement of Work Page 1 of 4

70RDAD18R00000012

SCHEDULE OF CLINS

CLIN DESCRIPTION OF

SUPPLIES/SERVICES

QUANTITY UNIT UNIT

PRICE

EXTENDED

PRICE

0001 News Clipping Services Base Period

12 MO $ $

1001 News Clipping Services Option Period One

12 MO $ $

2001 News Clipping Services Option Period Two

12 MO $ $

3001 News Clipping Services Option Period Three

12 MO $ $

4001 News Clipping Services Option Period Four

12 MO $ $

TOTAL FIRM FIXED PRICE $

Attachment A: Schedule of CLINS and Statement of Work Page 2 of 4

STATEMENT OF WORK

1. Introduction:

The Office of Public Affairs (OPA) is the Department of Homeland Security’s (DHS) primary point of contact for the news media, organizations, and the general public seeking information about the Department of Homeland Security’s programs, policies, procedures, statistics, and services. The office assists the Secretary on all public affairs as well as strategic and internal communications.

2. Background:

The contractor shall provide a complete and comprehensive review and summary of news stories affecting the U.S. Department of Homeland Security (DHS) on a daily basis from national and local television, newspapers, news wires, internet, social media, publications, magazines, legal and trade journals, radio and specialty press in electronic form, in accordance with the requirements and deliverable listen herein. This contract is for a common media monitoring service to fit DHS needs and to replace the existing media monitoring contract.

DHS OPA requires a major news coverage summary of top major news outlets to be compiled and distributed to DHS employees by 7:00 a.m. EST every weekday. An abridged version shall also be completed and sent to senior staff by 7:00 a.m. EST. Briefings are not required on Federal holidays or weekends. DHS requires daily news clipping articles summarized, compiled and distributed to senior staff and other interested parties.

Accordingly, DHS requires the contractor to be capable of reviewing a wide range of news outlets, to understand the wide range of news outlets, to understand the complex national security environment and DHS subject matter, to remove duplicate of non-critical information and disseminate breaking news and issues relating to DHS and its components.

Extracting critical information and indicating where stories post is imperative. News briefing shall be timely, relevant and focused on the latest developments of DHS, including coverage of all of the components within DHS. The contractor must provide service with access to regional, national, and international news from the complete spectrum of media sources.

3. Services Required:

3.1 The contractor shall provide complete and comprehensive access to media sources including but not limited to national and local television, radio internet, magazines and periodicals, newspapers, news wire, trade journals, social media, specialty publications and Spanish-languages media in electronic form.

3.2 The contractor shall compile and distribute a summary of news coverage to DHS employees by 7:00 a.m., EST every weekday.

3.3 The contractor shall compile and distribute a condensed version of the news clips that should be provided to all senior staff by 7:00 a.m. EST every weekday.

3.4 The contractor shall provide real time news alerts throughout the day to senior staff every weekday.

3.5 Briefings are not are required on Federal holidays.

Attachment A: Schedule of CLINS and Statement of Work Page 3 of 4

3.6 The contractor shall provide real time monitoring of television and social media to also be included in clips and real time news updates.

3.7 The media sources must reflect news topics related to homeland and national security including but not limited to aviation security, border security, cargo security, citizenship issues, counterfeit goods, Congressional activity, customs investigations, cyber security, emerging technologies, federal law enforcement, immigration enforcement, immigration services, intelligence, international trade, maritime security, national security, national disaster, port security, preparedness, response and recovery, and terrorism.

3.8 The service shall be organized by story and subject, including a customized index divided by subject matter and shall be in printable format for distribution.

3.9 Summary service shall cover holidays, with holiday news presented on the first workday following the holiday.

3.10 In addition to the email attachment services shall be available via a secure IP-protected website, including a searchable archive, or other secure delivery as directed or approved by DHS.

3.11 The service must be reliable, operational 24 hours a day and immediately available from multiple location simultaneously.

3.12 Services shall be in compliance with Section 508 Accessibility Standards

(www.section508.gov)

4. Contractor Personnel:

No on-site personnel will be required

5. Place of Performance:

Contractor’s facilities.

6. Period of Performance:

The period of performance is one (1), twelve (12) month base period followed by four (4), twelve (12) month option periods.

7. Monthly Reports:

The contractor shall submit two copies of a monthly report to the COR by the working day following the end of each month for review, processing, and acceptance. The monthly report shall contain, but not limited to the following:

7.1 Narrative: Description of work performed on tasks during the reported period and expected to be performed during the next month, including discussions or any problems/issues and recommendation for correction by the 10th working day following the end of the end of the month.

7.2 Report Headings: The heading on all reports shall contain the following information:

- Contract number

- Name of contractor http://www.section508.gov/

Attachment A: Schedule of CLINS and Statement of Work Page 4 of 4

- Phone number of contractor, period of performance, contract program manager, total dollar value

- Title of project

- Contracting Technical Representative

- Problems and Issues

8. Deliverables:

All applicable deliverables must be submitted to the COR in the format and due dates requested. All deliverables, where applicable shall be submitted in electronic readable format as well as Microsoft work (MS Word) and Adobe Acrobat Reader (PDF files).

9. Post-Award Conference:

The Contractor shall attend a Post-Award Conference with the Contracting Officer and the

COR no later than five (5) business days after the date of award. The purpose of the Post-

Award Conference, which will be chaired by the Contracting Officer of designated official, is to discuss contracting and administrative objectives of this contract. The Post-Award

Conference will be held at the Government’s facility or via teleconference.

10. Kick-Off Meeting:

The Contractor shall attend a Kick-Off Meeting with the COR no later than ten (10) business days after the date of award. The purpose of this Kick-Off Meeting, which will be chaired by the COR, is to discuss technical objectives of this contract. The Kick-Off Meeting will be held at one of DHS’s facilities in the Washington, D.C., metropolitan area of via teleconference