70LGLY24QGLB00059.pdf

PDF 2 MB Posted Aug 9, 2024

Attached to: Aerobic Fitness Classes
Solicitation number: 70LGLY24QGLB00059
Issued by: Department of Homeland Security Federal Law Enforcement Training Center

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Written by GovTribe AI · Aug 9, 2024

This document is a Request for Proposal (RFP) for aerobic fitness classes at the Federal Law Enforcement Training Center (FLETC). The government is seeking a contractor to provide aerobic instruction classes such as spin, Zumba, Pilates, body sculpt, and yoga for students and staff. The contract has a base period of 1 year from 10/01/2024 to 09/30/2025 and four 1-year option periods. The contractor will be responsible for providing all management, personnel, and sound systems necessary to perform the classes. The government will provide classroom space and equipment as government furnished property. Classes are to be scheduled Monday-Friday from 4:30-6:30 PM. The contractor must provide certified instructors, a class coordinator, and an alternate coordinator. The contractor is required to submit a quality control plan, safety plan, monthly class schedules, and participant logs. This is a total small business set-aside procurement.

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SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

70LGLY

GLYNCO GA 31524

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRAINING CENTERS

DEPARTMENT OF HOMELAND SECURITY

CODE 16. ADMINISTERED BYCODE

713940

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR70LGLY

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/06/2024 1400 ET912-267-2330Sheila Henley (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 5. SOLICITATION NUMBER

70LGLY24QGLB00059

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER

25REC0002

PAGE OF

1 83 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

GLYNCO GA 31524

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRAINING CENTERS

9. ISSUED BY

2. CONTRACT NO.

EFFECTIVE DATE

$7.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

6. SOLICITATION

ISSUE DATE

08/09/2024

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

DEPARTMENT OF HOMELAND SECURITY

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Offerors shall provide a statement of compliance with FAR 52.222-50, Combating Trafficking in Persons, requirements and confirm subcontractors will accomplish a statement of compliance upon award.

0001 BASE YEAR 600 EA

PROVIDE AEROBICS CLASSES TO INCLUDE BUT NOT

LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Sheila Henley

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

DEPARTMENT OF HOMELAND SECURITY

FEDERAL LAW ENFORCEMENT TRAINING CENTERS

1131 CHAPEL CROSSING RD

GLYNCO GA 31524

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 10/01/2024 to 09/30/2025

0002 BASE YEAR 10 EA

Required Security Training for Aerobic Instructors

Period of Performance: 10/01/2024 to 09/30/2025

0003 BASE YEAR 10 EA

Required Active Shooter Training for Aerobic

Instructors

Period of Performance: 10/01/2024 to 09/30/2025

0004 BASE YEAR 1 EA

Miscellaneous Equipment

Period of Performance: 10/01/2024 to 09/30/2025

1001 OPTION ONE 600 EA

PROVIDE AEROBICS CLASSES TO INCLUDE BUT NOT

LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

83 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 83

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LGLY24QGLB00059

Anticipated Option Exercise Date 10/01/2025

Period of Performance: 10/01/2025 to 09/30/2026

1002 OPTION ONE 10 EA

Required Security Training for Aerobic Instructors

(Option Line Item)

Anticipated Option Exercise Date 10/01/2025

Period of Performance: 10/01/2025 to 09/30/2026

1003 OPTION ONE 10 EA

Required Active Shooter Training for Aerobic

Instructors

(Option Line Item)

Anticipated Option Exercise Date 10/01/2025

Period of Performance: 10/01/2025 to 09/30/2026

1004 OPTION ONE 1 EA

Miscellaneous Equipment

(Option Line Item)

Anticipated Option Exercise Date 10/01/2025

Period of Performance: 10/01/2025 to 09/30/2026

2001 OPTION TWO 600 EA

PROVIDE AEROBICS CLASSES TO INCLUDE BUT NOT

LIMMITED TO SPIN, ZUMBA, PILATES BODY SCULPT

AND YOGA INSTRUCTION ADDRESSING THE MAJOR/MINOR

HUMAN MUSCLE GROUPS

(Option Line Item)

Anticipated Option Exercise Date 10/01/2026

Period of Performance: 10/01/2026 to 09/30/2027

2002 OPTION TWO 10 EA

Required Security Training for Aerobic Instructors

(Option Line Item)

Anticipated Option Exercise Date 10/01/2026

Period of Performance: 10/01/2026 to 09/30/2027

2003 OPTION TWO 10 EA

Required Active Shooter Training for Aerobic

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

PART 1 – PERFORMANCE WORK STATEMENT

PART 1: GENERAL:

1.1 INTRODUCTION

This is a performance-based work statement (PWS) for the Department of Homeland Security (OHS), Federal Law Enforcement Training Centers (FLETC). FLETC Glynco campus is located approximately five (5) minutes north of Brunswick, Georgia in Glynn County and is equal distance between Savannah, Georgia and Jacksonville, Florida. FLETC is situated on approximately 2,000 acres in southeast Georgia with modern conventional facilities such as classrooms, dormitories, administrative, and logistical support structures.

1.2 MISSION

The FLETC mission statement is "The Federal Law Enforcement Training Centers, through strategic partnerships, prepares the federal law enforcement community to safeguard America’s people, property, and institutions”. FLETC is responsible for providing law enforcement officer training to over 103 Partner Organizations, as well as state, local, tribal, campus, and international law enforcement officers and agents.

1.3 PERIOD OF PERFORMANCE

Base Period:

Option 1:

Option 2:

Option 3:

Option 4:

October 1, 2024 - September 30, 2025 October 1, 2025 - September 30, 2026 October 1, 2026 - September 30, 2027 October 1, 2027 - September 30, 2028 October 1, 2028 - September 30, 2029

1.4 SCOPE

a. The Contractor shall furnish all management, personnel, and sound systems necessary to perform recreational aerobics instructional classes addressing the major and minor muscle groups of the human body to include but not limited to: Pilates, Cycle, Zumba, Body Sculpt, ABS, and Yoga classes for students and staff at FLETC. The Contractor shall conduct the aerobic classes in conformance with the general industry practices and observances of aerobic activities. The contractor shall be responsible for all licensing and fees (trademark or otherwise) associated with providing aerobic instruction.

b. These services shall be performed in accordance with the stated hours of operations herein the performance work statement (PWS).

c. This performance-based, firm-fixed price (FFP) contract describes the services to be performed and quantities, limits, or areas that the service covers. The Contractor shall be responsible for achieving the PWS.

d. The Contracting Officer's Representatives (COR) for this contract will be appointed at time of award. During the terms of this contract any changes of the COR will be in writing to the Contractor.

1.5 EMPLOYEE ROSTER

Ten (10) business days after award and prior to performance, at execution of option periods, or when changes occur, the Contractor shall provide the CO/COR in writing the names of the personnel to include the following: full name, position or duty assigned, certification(s), date of employment, and if full or part-time employee.

1.6 KEY PERSONNEL

1.6.1 Certified Instructors

Ten (10) business days after award and prior to performance, at execution of option periods, and/or when changes occur, the Contractor shall provide certificates for instructors in accordance with industry standards to facilitate the aerobic classes. Classes will not be scheduled until a certified instructor is available.

1.6.2 On-Site Class Coordinator(s)

a. On-Site Class Coordinator (CC): Ten (10) business days after award and at execution of option periods. Designate in writing, the name(s) of the on-site CC, telephone number(s) at which contact may be always made, and the assigned normal area of responsibility. The

CC shall be responsible for the overall management and coordination for the work required under this contract. As designated in writing by a competent authority, the CC shall be the central contact point with the Government. The Contractor shall include in the designation letter any limitations on the CC's ability to bind the Contractor to changes and adjustments.

The CC may be authorized to act in a dual capacity as CC and/or instructor.

b. On-Site Alternate Class Coordinator ACC: Ten (10) business days after award and at execution of option periods. Designate in writing, the name(s) of the on-site ACC, the telephone number(s) at which contact may be always made, and the assigned normal area of responsibility. In the event of the absence of the CC, the ACC shall be responsible for the overall management and coordination for the work required under this contract. As designated in writing by a competent authority. The Contractor shall include in the designation letter any limitations on the ACC's ability to bind the Contractor to changes and adjustments. The ACC may be authorized to act in a dual capacity as ACC and/or instructor.

1.7 INSPECTION BY REGULATORY AGENCIES

Work described in the PWS is subject to inspection by other Government agencies. The Contractor shall upon request provide personnel to accompany the regulatory agency inspection or review teams. The Contractor personnel shall be knowledgeable concerning the work being inspected. The Contractor shall participate in responding to all requests for information, inspection or review findings by regulatory agencies, or other inspections scheduled through the CO/COR.

1.8 PERFORMANCE EVALUATION MEETINGS

The Contractor's representatives shall meet with the CO/COR monthly the first three (3) months after award and quarterly during performance. Afterwards, meetings will be held as often as necessary as determined by the CO/COR. A mutual effort will be made to resolve all problems identified. Written minutes of these meetings will be prepared by the Contractor.

PART 2: DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

Acceptable Quality Level (AQL): The allowable leeway from a standard that can occur before the Government will reject the specific service is identified in the Performance Requirements Summary Technical Exhibit (TE 1). The Performance Requirements Summary and the Inspection of Services Clause does not allow the Contractor to knowingly offer defective service but implies that the Government recognizes that defective performance can sometimes happen unintentionally. If the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government. The AQL limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

Accountability: The basic obligation imposed by law, lawful order, or regulation, of a person to keep an accurate record of property, documents, or funds. The person having this obligation may or may not have actual possession of the property, documents, or funds. Accountability is primarily concerned with maintaining records. As a minimum, these records should show debits, credits, and available balances on hand or in use. Records showing quantities due out and/or due-in are part of the accountability records. Contractor accountability shall insure an accurate audit trail for each item of Government Furnished Property for which the Contractor is responsible.

Contract: A written mutually binding legal agreement between two or more parties that is enforceable by law.

Contract Discrepancy Report (CDR): A form initiated by the COR when any service is judged unsatisfactory. The CDR is a formal, written document used to notify the Contractor of non-conformance or lack of performance of contract work.

Contract Line-Item Number (CLIN): A specific unit of work to be performed by the Contractor as a pay item listed within the contract.

Contracting Officer (CO): An agent of the Government with the authority to enter into, administer, and terminate contracts and make related determinations and findings. Only the CO may enter into a contract and modification agreement binding on the Government.

Contracting Officer Representative (COR): An employee of the U.S. Government appointed by the CO to provide technical guidance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms, conditions, or direction of the contract.

Contractor: An entity, public or private, providing the services specified by the Government and described in this solicitation or in the subsequent award document administered by the Government.

Contractor Furnished Space: Contractor provided space as necessary to perform all the required service.

Customer Complaints: One of the criteria used to monitor the Contractor's performance.

Cure Notice: The CO shall send a "cure notice" prior to terminating a contract for any reason, such as the Contractor's failure to perform some provision of the contract or failure to make progress to endanger performance of the contract. The Contractor shall have a period often

(10) business days by which to "cure" the failure.

Defective Service: A service output that does not meet the standard of performance associated with the PWS.

Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Fair Wear and Tear: The amount of damage, depreciation, or loss that is expected to occur even when an item is used competently and with care and proper maintenance.

Government Furnished Property, Equipment, Space, Information, or Services (GFP/E/S/I/S): Facilities, equipment, space, information, and services in the possession of the Government or acquired by the Government and subsequently made available to the Contractor for the performance of work under this contract.

Lot Size: The total number of product or service outputs in a surveillance period from which a sample is to be drawn and inspected to determine performance in accordance with the standard, as defined in the AQL column.

Monthly Report: Monthly shall reflect activity through the last day of the month. Reports must be submitted in a manner to reach the CO by midnight, Eastern Standard Time on the fifth calendar day after the end of the month or as specified within the contract.

Option: A unilateral right in a contract by which, for a specified time, the Government may elect to purchase additional supplies or services called for by the contract or may elect to extend the term of the contract.

Performance Requirements Summary (PRS) TE 1: A condensed listing of tasks, standards, AQL's, surveillance methods, and the relative value of the services or products required by the

PWS. The PRS identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

Performance Standards: The results-oriented measure that describes the level of the performance expected for a job element. It prescribes what the Contractor is expected to produce in such dimensions as quality and timeliness.

Performance Work Statement (PWS): The document that describes the work to be performed, including results, outputs, and required performance standards. The PWS is the basis for the resulting solicitation and the Government's proposal for performing the standard work.

Physical Security: Actions that prevent the loss or damage of Government property, Government employees, Contractors, or etc.

Quality Assurance (QA): Functions, including inspection, performed to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity. QA is performed by the Government.

Quality Control (QC): The process used by the Contractor to ensure that its performance meets the requirements specified in the PWS, to include meeting all performance standards.

Quality Control Plan (QCP): A written narrative outlining the process by which the Contractor shall conduct its quality control to ensure that its performance meets the requirements specified in the PWS.

Real Property: All building, equipment, systems, environmental controls, and components attached to the structure and the structure itself.

Recurring Services: A service identified in this contract as being performed on a recurring, periodic, or standing basis.

Sample: One or more service outputs drawn from a lot. The number of outputs to be inspected under a QA system.

Service Contract Work Request (SCWR): A form (FTC-ADM-61 (05/17) used by the Government for when work being requested is within the scope, but not included in the cost of the Contract.

Show Cause Notice: The "show cause" notice is issued when the Contractor has failed to act on a cure notice already sent. The show cause notice advises the Contractor of the consequences of a termination and asks the Contractor to "show cause" why the contract should not be terminated.

Subcontractor: One that enters a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Surveillance: The process of monitoring Contractor performance, either by direct evaluation, observation, or other information sources.

Technical Exhibit: A part of the PWS that provides supplementary information. Technical exhibits can be in the form of text, tables, graphs, or maps.

2.2 ACRONYMS:

AQL Acceptable Quality Level

CDR Contract Discrepancy Report

CFP Contractor Furnished Property

CLIN Contract Line-Item Number

CO Contracting Officer

COR Contracting Officer Representative

CSO Chief Security Officer

DHS Department of Homeland Security eQIP Electronic Questionnaires for Investigation Processing

FLETC Federal Law Enforcement Training Centers

FMD Facilities Management Division

GFS Government Furnished Space

OSPR Office of Security and Professional Responsibility

PIV Personal Identity Verification

PO Partner Organization

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QC Quality Control

SBU Sensitive But Unclassified

SCWR Service Contract Work Request

SOW Statement of Work

PART 3: GOVERNMENT FURNISHED SPACE, PROPERTY AND EQUIPMENT,

AND GOVERNMENT FURNISHED SERVICES

The Government retains the right to utilize all government furnished property whenever necessary, with the understanding its usage shall not adversely impact the Contractor's mission.

3.1 GOVERNMENT FURNISHED SPACE (GFS)

a. The Government will furnish space for storage of equipment and/or other items applicable to the performance of this contract within ten (10) business days after award, the CO/COR will provide the Contractor the location(s) of the Government Furnished Space (GFS) for scheduled classes as follows:

Type Space Location Total Square Feet

Mat Room #7 Building 252 1 15 feet x 15 feet

Mat Room #9 Building 252 1 15 feet x 15 feet

b. The Contractor shall coordinate the need for any additional Mat Room locations with the CO/COR as necessary.

3.2 GOVERNMENT FURNISHED PROPERTY AND EQUIPMENT (GFP/E)

a. The Government will provide, without cost, GFP, accountable & non-accountable, which includes specialty equipment, and associated systems listed within the GFP Inventory, Part 9 - TE 2. Government furnished property shall be managed as set forth in FAR part 45, HSAR supplements, and FLETC Property Management Directives. The GFP Inventory will not be construed as sufficient or adequate to meet the requirements of the contract; the Contractor shall provide any additional or state of the art equipment, as well as consumable and general office supplies needed to perform the requirements of this contract. A joint inventory will be conducted by the incumbent Contractor and the COR during phase-in. The Contractor is required to submit a Joint Inventory Report to the CO/COR no later than ten (10) business days after the completion of the joint inventory.

Unless otherwise stated in this contract, the Contractor assumes all risk of loss and shall be responsible for any loss of or damage to GFP provided under this contract. At the completion of this contract, all GFP shall promptly be returned to the Government in good condition, fair wear and tear accepted. The Contractor shall inventory all property (accountable and non-accountable) annually at the end of each fiscal year or at any time specified by the Government. The Contractor shall replace equipment GFP, Part 9, TE 2, when necessary, because of wear, breakage, or obsolete. All replacement Government furnished items shall be of a quality in keeping with that provided by the Government as determined by the CO. The Contractor shall establish and maintain existing quantities for all GFP to ensure adequate equipment/ parts/supplies are on hand and invoice the actual cost of replacement items and/or through the Service Contract Work Request (SCWR) process Part 9, TE 3.

b. For all GFP, Part 9, TE 2, the Contractor shall identify excess, obsolete, or worn-out property by promptly completing and submitting to the COR a Survey Report, FTC-ALM- 44 (3/22), Part 9, TE 4 to the COR for removal. Upon request, the Contractor shall provide an updated inventory list showing all receipts and/or transfers of GFP. Except as required of the Contractor under PWS, Part 4, GFP, the Government will consider replacement of obsolete or worn out GFP, upon notification by the Contractor as discussed in Part 5 under SCWR, Part 9, TE 3.

3.3 GOVERNMENT FURNISHED SERVICES

The Government will furnish electrical power, sewer service, and water at no cost to the Contractor during performance of this contract. Utilities used by the Contractor shall be used only for the performance of work related to this contract.

PART 4: CONTRACTOR FURNISHED PROPERTY, ITEMS AND

RESPONSIBILITIES

4.1 GENERAL

a. Contractor shall provide all materials, equipment, supplies, and services not specified as Government Furnished under PWS Part 3 to include, but not limited to, sound systems, and associated components such as headphones, microphone as well as all music in support of the aerobics classes.

b. The Contractor shall be responsible for the payment of any associated licensing and franchise fees related to providing the aerobic instruction classes on center.

c. The Contractor agrees to provide participant logs to the COR identifying classes offered, class date, time of occurrence, number of students, staff participants, and instructor name. Contractor shall submit participant record monthly. Due not later than the 5th working day of the month following class operation.

d. The Contractor shall not construct any new structures on Government property without the express written approval of the CO. Structural repairs or changes required during the term of the contract shall be reported to the COR for appropriate action. The Contractor shall reimburse the Government for damages and repairs not attributable to normal wear and tear caused by the contractor employees.

e. The Contractor shall not install or operate any automatic vending equipment and/or advertise the contract operations in any manner. The Contractor shall not remove any Government owned equipment from the premises unless given written authorization by the

CO/COR.

4.2 CONTRACTOR FURNISHED PROPERTY (CFP)

a. The Contractor shall not store equipment in areas other than spaces designated.

b. At all times equipment shall be in acceptable operating condition, as designated or established by the equipment manufacturer. The Contractor shall ensure that all equipment, tools, and gear in disrepair or not in actual use are stored in a designated area in such a manner to ensure the safety of both Government and contract personnel. If required, equipment calibration shall be the responsibility of the Contractor.

4.3 INSPECTION

a. All equipment, tools, and gear used by the Contractor shall be subject to inspection by the Government for compliance with all existing safety and health standards. The CO/COR may reject a n y use of equipment, tools, and gear determined to be in non-compliance with requirements of this specification.

b. The Contactor shall follow manufacturer's guidelines and professional recommendations for control of cleanliness and sanitation of equipment and machines.

4.4 EMERGENCY PHONE NUMBER

The Contractor shall provide telephone numbers at the time of award and at any time the phone numbers are changed. These phone numbers will be for the purpose of direct contact with the contractor's management personnel and the Contractor's on-site personnel. These numbers shall be provided to the FLETC Security, and the CO/COR to be used to obtain emergency/after-hours assistance.

4.5 EMPLOYEE UNIFORMS

The Contractor shall furnish their employees with enough uniforms that are in a clean, serviceable condition, and free of wear spots to satisfy the requirements of this contract as per staffed personnel. The uniform(s) shall have the Contractor company logo on a collared shirt in colors of the Contractor's choice except for blue. Uniforms shall be clearly distinguished from DHS Agency uniforms. A sample uniform shall be submitted for acceptance by the CO/COR ten (10) business days after award.

PART 5: SPECIFIC TASKS

5.1 GENERAL

a. The Contractor shall perform the recreational aerobics instruction and exercise classes in accordance with Part 1, paragraph 1.4 SCOPE.

b. Basic Services: The Contractor shall provide responsive coordination, management expertise, sound system, and necessary equipment to perform the aerobics instruction and exercise classes within the stated hours of operations herein.

5.2 CONTRACTOR RESPONSIBILITY

5.2.1 WORK SCHEDULE

a. Each one-hour class shall be scheduled between the hours indicated in the chart below.

DAYS EVENING

MONDAY - FRIDAY 4:30 PM - 6:30 PM

b. Any deviations from the specified work schedule (excluding emergency situations) shall be pre- approved by the CO/COR. In cases of classes being canceled due to an emergency, notification shall be made to the CO/COR within one (1) hour prior to the commencement of the class.

5.2.2 MONTHLY CLASS SCHEDULE

a. The Contractor shall provide an initial monthly recreation class schedule to the CO/COR not less than 15 calendar days before the start of the new month for review and/or approval.

b. All class schedule changes or changes to the content or direction of the recreational aerobic classes shall be pre-approved by the CO/COR. Any requests for class schedule changes will be submitted no less than five (5) days in advance of required proposed change. The Contractor or designated representatives have no authority to alter class schedules and hours without prior approval from the CO/COR.

c. Work outside of regular working hours shall be performed at the Contractor's expense unless additional hours have been requested and approved in advance by the CO. If unexpected training situations or expanded training situations arise, such as week-end classes, the CO or designated representative will contact the Contractor for a proposal for the additional or reduced time as necessary to provide the required services.

5.3 AEROBICS INSTRUCTION REQUIREMENTS

a. The Contractor personnel shall be required to comply with the following.

1) Arrive no less than 10 minutes prior to scheduled class start time.

2) Set-up classroom for aerobics classes (exercise equipment, music, training materials and any handouts are in place, available, and ready for the interested users to participate.)

3) Prepare and complete participant logs for each class taught to include class name, date and time of class, number of students, and staff participants. The participant logs shall document the services performed and is required to be submitted with the monthly invoice.

4) Properly dispose of any waste products or materials generated during class operation.

5) The Contractor shall reflect activity through the last day of the month via the customer feedback surveys. Surveys shall be submitted in a manner to reach the CO/COR by midnight, Eastern Standard Time, (5) calendar days after the end of the month or as specified within the contract.

5.4 GOVERNMENT RESPONSIBILITY FOR BUILDING 252

The Government will be responsible for the structure and associated fixtures in FLETC building 252. The Government will be responsible to maintain the cleanliness and sanitation of the floors, walls, and windows.

5.5 SERVICE CONTRACT WORK REQUEST (SCWR).

a. Specific Tasks. The contractor shall replace equipment through the utilization of the Service Contract Work Request (SCWR). All SCWR work performed under this purchase order shall be documented and signed by the CO/COR, reimbursed to the contractor under CLIN XXXX and future option(s), if exercised by the government as CLIN XXXX. All work being accomplished through a SCWR shall not be started prior to approval of the CO/COR unless the CO gives verbal authorization to the Contractor to commence the requirement.

b. The Contractor shall prepare and submit an estimate of the equipment/repairs to be purchased to the COR. The Contractor’s estimate will be evaluated to determine the following:

1) Equipment has been clearly and accurately identified.

2) Submit a minimum of three (3) quotes from different vendors unless authorized by the CO.

3) Equipment estimates are reasonable and properly documented.

4) Estimated completion time i.e., number of business days to perform the work.

5) Upon verification and concurrence, the COR will submit a SCWR to the CO for approval and execution of the document to the Contractor for commencement of work.

c. The Government will issue a SCWR TE 3 for equipment identified as GFP, as per attachment for any dollar value. The SCWR will be referenced on the monthly invoice.

5.6 INVOICING

The contractor shall submit invoices monthly by the 10th of the following month. The invoice shall include the services rendered by CLIN (s). The contractor will be paid monthly for the hours of service rendered. The invoice shall be a proper invoice in accordance with FAR CLAUSE 52.212-4 (m).

PART 6: REQUIRED PLANS AND DOCUMENTS

All plans shall be marked and handled as FOUO information. All plans shall be developed and submitted to the CO for approval ten (10) business days after award, at exercise of option periods, when changes occur, and unless otherwise stated herein. A list of all required submittals is in Part 8, Deliverable Table.

QUALITY CONTROL PLAN (QCP)

a. The Contractor shall establish and maintain a complete QCP that is acceptable to the CO within Ten (10) days after contract award to assure the requirements of the contract are provided as specified. The Quality Control Plan is a detailed description of the Contractor's intended plan for accomplishing work specified in the contract, considering all the regulations and directives involved and should not be a mere reiteration of the statement of work. This plan is used to ensure that the Contractor has developed sufficient cost-effective methods, procedures, and controls to deliver adequate services. The plan shall describe the methods, procedures, and controls that the Contractor intends to use in providing the required services. In the instance where there is a conflict between the QCP and the contract, the contract shall take precedence.

b. The QCP is a detailed description of the quality control inspection system covering all services included in the contract specifying areas to be inspected on a scheduled or unscheduled basis and how inspections are to be conducted. The QCP shall also include a method for identifying deficiencies in the quality of services performed and for taking corrective action before the level of performance becomes unsatisfactory.

6.2 SAFETY PLAN

a. The Contractor shall implement a suitable safety program for employees (to include subcontractors) performing work under this contract. The Safety Plan is a detailed plan describing how the Contractor's safety program complies in strict conformance with all Federal, State, and local requirements and with all applicable provisions of 29 CFR, of the Occupational Safety and Health Act; the Fire Administration Authorization Act of 1992; The National Fire Protection Act (NFPA) 101 Life Safety Code; the U.S Army Corps of Engineers Safety Manual;

and with all applicable provisions of the Americans with Disabilities Act, ADA Compliance Act. The plan shall include, but is not limited to organization, methodology, employee injuries, motor vehicle safety, hazardous material, and blood borne pathogen safety.

b. Within the timeframe for the submission of the Safety Plan, the Contractor shall provide the CO, in writing, the name of the designated safety representative, telephone numbers, and normal area of assigned responsibility. The safety representative shall be identified in the Safety Plan and is subject to the CO/COR approval.

c. Any injuries occurring shall be reported to the CO/COR within four (4) hours and specifically address how injuries will be handled, documented, and reported in accordance with OSHA Forms 300/300A (Part 9, Attachment 5). The Contractor shall maintain the following forms in accordance with DOL OSHA guidelines:

(1) OSHA Form 300, Log of Work-Related Injuries and Illnesses- is used to classify work-related injuries and illnesses and to note the extent and severity of each case.

(2) OSHA Form 300A, Summary of Work- R e l a t e d Injuries and Illnesses - shows the totals for the year in each category. At the end of the year, the total number of incidents in each category is transferred to the summary. This summary page is posted February 1 - April 30 of the year following the year covered by the form in visible locations so that employees are aware of the injuries and illnesses occurring in their workplace.

(3) OSHA Form 301, Inju1y and Illness Incident Report, - complete for all work related injuries or illness as they occur.

PART 7: APPLICABLE PUBLICATIONS

7.1 GENERAL

a. Upon request, the Government will furnish all required forms and publications which are not available electronically or provided as an attachment to the solicitation. The Contractor shall comply with all referenced requirements in publications listed below as they apply to the services covered by this contract.

Contractor personnel shall be briefed as to the requirements outlined in FLETC Directives; these documents shall be acquired and maintained in the Technical Library accessible to all Contractor personnel.

b. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures, utilizing the most current version. Due to the For Official Use Only (FOUO) status of the publications, the directives are provided as a list in this solicitation. The full publications will be made available to the awardee at the pre-performance conference.

7.2 TECHNICAL LIBRARY

a. The Contractor, his/her employees, and the subcontractors and their employees shall become acquainted with, and fully always comply with, FLETC Regulations, Directives, and Instructions. The Contractor shall be guided by those publications or use those forms as designated informational to the extent necessary to accomplish requirements in this PWS. All publications and forms can be obtained through the CO/COR. Any individual shall be subject to removal from the Center for non-compliance.

b. DHS and FLETC Bulletins, Policies and Regulations:

FLETC

Policy

Bulletins Publication#

Title Effective Date

121-14 Identification Badges, Credentials, and Shields (FOUO) 4/26/2021

121-03 FLETC Personnel Security and Suitability Program 4/5/2018 121-17 Traffic Regulations on FLETC Facilities 6/12/2019

71-01 Physical Access Control (FOUO) 4/17/2018

050-02 Security, Handling, and Inventory of Controlled Substances 5/3/2019

71-11 Building/Area Security Access 12/27/2012

FLETC

Policy

Bulletins Publication#

Title Effective Date

71-13 Continuity Program 7/10/2019

066-04 Heat Stress Guidance 12/9/2021

066-03 Drug-Free Workplace Plan 6/28/2017

144-02 Personal Property Asset Management Program 9/22/2023

70-07 Non-Federal Use of FLETC Buildings and Facilities 7/6/2019

70-09 Occupational Safety and Health Program (Smoking policy is covered in Chapter 31)

6/27/2019

70-09.C Severe Weather Notification and Response 5/4/2018

121-17 Traffic Regulations on FLETC Facilities 6/12/2019

c. In the event of a conflict between this contract and any other FLETC directive, the contract prevails. The Government shall provide additional references and changes to the cited references to the Contractor as required. Also, supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. Before implementing any change, the Contractor shall submit to the CO a price proposal within fifteen (15) calendar days following receipt of the change by the Contractor. The CO and the Contractor shall negotiate the change into the contract under the provisions of the contract clause entitled "Changes". Failure of the Contractor to submit a price proposal within fifteen (15) calendar days following receipt of the change would entitle the Government to performance in accordance with the change at no increase or decrease in contract price (unless the prime requirement is waived by the CO according to paragraph (c) of the Changes clause).

PART 8: DELIVERABLE SUBMITTAL TABLE

PWS PAR. # DESCRIPTION

SUBMISSION REQUENCY

1.5 Employee Roster Ten (10) business days after award and prior to performance, at execution of option periods, or when changes occur, the Contractor shall provide the CO/COR in writing the names of the personnel to include the following:

full name, position or duty assigned, certification(s), date of employment, and if full or part-time employee.

1.6.1 Certified Instructors Ten (10) business days after award and prior to performance, at execution of option periods, and/or when changes occur, the Contractor shall provide certificates for instructors in accordance with industry standards to facilitate the aerobic classes.

1.6.2 a. On-Site Class Coordinator

On-Site Alternate Class Coordinator ACC: Ten (10) business days after award and at execution of option periods. Designate in writing, the name(s) of the on-site ACC, the telephone number(s) at which contact may be always made, and the assigned normal area of responsibility.

1.6.2 b. On-Site Alternate Class Coordinator

2.1 Monthly Report Reports must be submitted in a manner to reach the CO by midnight, Eastern Standard Time on the fifth calendar day after the end of the month or as specified within the contract.

3.1 Government

Furnished Space

Within ten (10) business days after award, the CO/COR will provide the Contractor the location(s) of the Government Furnished Space (GFS).

3.3 a. Joint Inventory Report

The Contractor is required to submit a Joint Inventory Report to the CO/COR no later than ten (10) business days after the completion of the joint inventory.

3.3 a. Annual Inventory The Contractor shall inventory all property (accountable and non-accountable) annually at the end of each fiscal year or at any time specified by the Government.

4. 1 C. Participant Logs Submission is monthly. Due not later than the 5th working day of the month following class operation.

4.4 Emergency Phone

Number

Within ten (10) business days after award, The Contractor shall provide telephone numbers any time the phone numbers are changed. These phone numbers will be for the purpose of direct contact with the contractor's management personnel and the Contractor's on site personnel. These numbers shall be provided to the FLETC Security, and the CO/COR to be used to obtain emergency/after-hours assistance.

4.5 Employee Uniforms Within ten (10) business days after award A sample uniform shall be submitted for acceptance by the CO/COR.

5.2.1 Work Schedule Any deviations from the specified work schedule (excluding emergency situations) shall be pre approved by the CO/COR. In cases of classes being canceled due to an emergency, notification shall be made to the CO/COR within one (1) hour prior to the commencement of the class.

5.2.2 a. Monthly class schedules

Contractor shall provide an initial monthly recreation class schedule to the CO/COR not less than 15 calendar days before the start of the new month for review and/or approval.

5.2.2 b. Monthly class schedules changes

All class schedule changes or changes to the content or direction of the recreational aerobic classes shall be pre-approved by the CO/COR. Any requests for class schedule changes will be submitted no less than five (5) days in advance of required proposed change.

5.3 a. (5) Customer Surveys Submit to CO/COR by midnight, Eastern Standard Time, (5) calendar day after the end of the month or as specified within the contract.

5.6 Invoicing The contractor shall submit invoices monthly by the 10th day of the following month.

6.1 Quality Control Plan

(QCP)

All plans shall be developed and submitted to the CO for approval ten (10) business days after award, at exercise of option periods, when changes occur, and unless otherwise stated herein.

6.2 Safety Plan All plans shall be developed and submitted to the CO for approval ten (10) business days after award, at exercise of option periods, when changes occur, and unless otherwise stated herein.

8.25 b. Security Training Security training shall be provided by the Contractor, at least annually, for Contractor and subcontractor personnel, and applicable representatives requiring access to FLETC.

8.27 b. Active Shooter Active Shooter Threat training shall be provided by the Contractor, at least annually, for Contractor and subcontractor personnel, and applicable representatives requiring access to FLETC.

PART 9: TECHNICAL EXHIBITS AND ATTACHMENTS LIST

TECHNICAL EXHIBITS

ITEM TITLE PAGES

1 PERFORMANCE REQUIREMENT SUMMARY 2

2 GOVERNMENT FURNISHED PROPERTY 1

3 SERVICE CONTRACT WORK REQUEST 1

4 SURVEY REPORT 1

All of the above technical exhibits are located at the end of the solicitation and not included in the total page count of the solicitation.

ATTACHMENTS LISTS

ITEM TITLE PAGES

1 BADGE APPLICATION PACKET 18

2 OSHA'S FORM 300 12

3 FEDERAL LAW ENFORCEMENT TRAINING

CENTER STATEMENT (FTC-SEM-34) 1

MOTOR VEHICLE ACCIDENT REPORT

(SF 91) 6

STATEMENT OF WITNESS

(SF 94) 2

All of the above attachments can be obtained upon request from the CO/COR and not included in the total page count of the solicitation.

2 - Section 2 4 - Section 4

2 - Section 2

52.204-8 Annual Representations and Certifications. (MAY 2024)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is [ 713490].

(2) The small business size standard is [ 17.5 M ].

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

___ (i) Paragraph (d) applies.

___ (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless-

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that-

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Aug 9, 2024.