Firearms Support Services PWS Draft Jan24.pdf

DRAFT FY 23

Firearms Support Services

PART 1: PERFORMANCE WORK STATEMENT (PWS)

1. GENERAL: This is a commercial non-personal firm-fixed price services contract to provide Firearms Support services for the Firearms Division (FAD) of the Federal Law Enforcement Training Centers (FLETC), Glynco, Georgia Campus as described in the Performance Work Statement (PWS). The Government shall not exercise any supervision or control over the contract service providers performing the service herein. Such contract providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: The Federal Law Enforcement Training Centers (FLETC) or “the Center” is host to over 95 participating agencies/bureaus (aka partner organizations (POs)) and is responsible for providing certain core instructional law enforcement programs as well as a variety of support services. The Center has on-campus housing for approximately 1500 students.

1.2 Place of Performance: The principle place of performance shall be the Federal Law Enforcement Training Centers (FLETC) Glynco Georgia Campus located in Glynco, Georgia. Contract activities shall be conducted in designated facilities owned or leased by the Department of Homeland Security. The FLETC is located approximately six (6) miles north of the City of Brunswick in southeastern Georgia. The city is located off U. S. Interstate 95 and U. S. Highway 17. The FLETC encompasses approximately 1500 acres of Government real property, including firing ranges and 300+ buildings. The Center has limited access with security-controlled gates. The Contractor may experience a delay in entering the Center due to increased security requirements, vehicle inspection, registrations, failing to present proper identification, non-use of seat belts, etc. No price adjustments will be made for any delays resulting from gate controls.

1.3 Description of Services: The contractor shall provide all personnel, supervision, management, equipment, tools, materials, transportation, and supplies required to conduct firearms support services as outlined herein.

1.3.1 The requirements include a full range of management duties including, but not limited to, planning, scheduling, and report preparation, establishing and maintaining records, data entry and quality control.

1.3.1.1 The Contractor shall provide personnel with the necessary management expertise to assume the performance of the work in accordance with sound and efficient management practices. The contractor employees shall be identifiable with company uniforms, tops, or polos with color approval from the COR.

1.3.1.2 The Contractor shall have property control expertise to include daily support management, daily accurate inventory control, daily accurate inventory tracking, and a property program compatible with Government programs such as excel to ensure the Government is provided with the most up-to-date information immediately when requested.

1.3.2 A hazardous environment exists with regard to the completion of the services outlined in the PWS, i.e., exposure to lead (reference 29 CFR 1910.1025); noise; mid-day heat (Heat Stress program required) indices in the range of 110 degrees; known hazardous materials associated with weapons cleaning;

hazardous materials storage; firearms and their storage; and small arms ammunition and its storage.

Contractor shall have knowledge of basic firearms safety; must acquire knowledge of and comply with the FLETC Hazardous Material Program (reference 29 CFR 1200), Hazardous Waste Program (40 CFR) and the FLETC Occupational Health and Safety Program.

1.3.2.1 The Contractor shall be responsible for proper storage and labeling of hazardous waste in accordance with applicable federal, state and local environmental regulations. When Government provided hazardous waste storage barrels or boxes (at no cost to the Contractor) are filled to allowable capacity, the Contractor shall coordinate transportation of hazardous waste with the FLETC Environmental and Safety Division (ESD) site (this does not apply to bullet fragment removal). All Hazardous waste shall be managed and stored in accordance with the FLETC Hazardous Waste Plan. The Contractor shall ensure that all contractor employees on the FLETC receive Hazardous Waste training, provided by the Government at no cost to the Contractor, and shall comply with the FLETC Hazardous Waste Plan and to ensure hazardous waste conformance with GA EPD and EPA laws and regulations. Any time the Contractor or their employees violate an EPA, GA EPD, or FLETC environmental regulation, the Contractor is contractually bound to conform and correct any environmental discrepancies immediately.

All environmental fines or violations imposed on the FLETC by GA EPD or any environmental regulatory body as a result of the Contractor's non-compliance shall be the Contractor's responsibility. The Contractor shall be billed by the FLETC for the full amount of the fine and billed for any administrative cost associated with the violation. The Contractor shall also be responsible for any corrective actions imposed by the authority. (Attachment 35)

1.4 Contractor Required Plans: The Contractor shall submit one (1) electronic copy each of all required plans to the Contracting Officer and COR for approval immediately after Contractor receives notification of contract award. Plans submitted, if acceptable, will be used during the base period of performance.

Thereafter, the Contractor shall submit a written plan, two (2) copies each, to the Contracting Officer for approval annually within fifteen (15) calendar days before the exercise of any applicable option to renew or whenever the methods or procedures are changed.

1.4.1 Service Plan: The Service Plan is a detailed description of the Contractor's intended plan for accomplishing work specified in the contract, considering all the regulations and directives involved and should not be a mere reiteration of the statement of work. This plan is used to ensure that the Contractor has developed sufficient responsive, cost effective methods, procedures, and controls to deliver adequate services. This plan should describe the methods, procedures, and controls that the Contractor intends to use in providing the required services. In any instance where there is a conflict between the Service Plan and the Contract, the Contract shall take precedence.

1.4.2 Quality Control Plan (QCP): The Quality Control Plan (QCP) is a detailed description of the quality control inspection system covering all services included in the contract specifying areas to be inspected on a scheduled or unscheduled basis and how inspections are to be conducted. The QCP shall also include a method for identifying deficiencies in the quality of services performed and for taking corrective action before the level of performance becomes unsatisfactory. The QC plan shall also include a Key Control Plan, see below. At a minimum, the plan shall include:

a. A quality control inspection system including all services included in the contract; specifying areas to be inspected scheduled or non-schedu1ed basis, and how inspections shall be conducted.

b. A method for identifying deficiencies in the quality of services performed and for taking corrective action before the level of performance becomes unsatisfactory.

c. Specific surveillance techniques for each contract service identified in the Performance Requirements Summary (PRS). (Technical Exhibit 1)

d. The name(s) of the individual(s) tasked to perform the quality control inspections, their qualifications and the extent of their authority.

e. Procedures for written and verbal communication with the Government regarding the performance of the contract.

f. The Contractor's file of all quality control inspections, inspection results and any corrective action shall be the property of the Government. The file shall be turned over to the Contracting Officer within ten (10) calendar days after completion or termination of the contract.

1.4.3 Key Control Plan: The Contractor shall develop a system of key control and submit the written plan for Contracting Officer approval as part of the quality control plan. Submission requirements are the same as for the QCP above. The Contractor will be responsible for signing out and return limited access security facilities keys on a daily basis. The Contractor will be responsible for managing key control for all equipment, vehicles and government furnished storage facility keys.

a. The Key Control Plan is a detailed description of the Contractor's intended plan to secure and account for all keys issued to the Contractor for use in the performance of this contract. The Contractor shall designate a Key Control Custodian(s) to the Contracting Officer within fifteen (15) days after award. The Key Control Custodian(s) shall be responsible for the issuance and collection of keys for all personnel employed by the Contractor.

b. The Contractor's plan shall ensure that all keys, key cards, lock combinations, and alarm codes issued to the Contractor by the Government are not lost, misplaced, duplicated, left unsecured, or used by unauthorized persons. The Contractor shall report loss or unauthorized duplication of Government issued keys to the Contracting Officer or designated representative within 24-hours of learning of the loss or duplication by a Contractor employee.

c. Should the security of a facility become compromised by the loss of a key by Contractor employees, the Contractor shall be responsible for all replacement costs to include but not limited to rekeying of locks or lock replacements determined appropriate by the Contracting Officer. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced and replacement cost borne by the Contractor.

1.4.4 Safety Plan

a. The Contractor shall implement a suitable safety program for employees (to include subcontractors) performing work under this contract. This safety program shall contain a Safety Plan, in writing and in duplicate, submitted to the Contracting Officer for approval.

b. The Safety Plan is a detailed plan describing how the Contractor's safety program complies in strict conformance with all Federal, State, and local requirements and with all applicable provisions of 29 CPR of the Occupational Safety and Health Act; the Fire Administration Authorization Act of 1992; the National Fire Protection Act (NFPA) 101 Life Safety Code; and with all applicable provisions of the Americans with Disabilities Act, ADA Compliance Act. The plan shall include, but is not limited to: organization, methodology, employee injuries, motor vehicle safety, lead safety, hazardous noise, heat stress, hazardous material to include all provisions/codes addressed in 29 CFR1910.

c. The Contractor shall designate a safety representative to be on site at the FLETC or available on call by phone or beeper 24 hours a day, seven days per week. The Safety representative shall: complete a basic OSHA course in 29 CFR 1910 (General Industry Safety Standards) (once employed); complete a 40-hour lead safety or lead abatement course (once employed); and- complete a basic lead refresher annually; this training and related certification(s) are contractor provided. The safety representative shall have the authority to speak for and act for the Contractor in all safety related matters. Prior to start of work, the Contractor shall provide the Contracting Officer, in writing, the name of the designated safety representative, pertinent telephone numbers, and normal area of assigned responsibility.

d. Any injuries occurring shall be reported through the COR to the FLETC Safety Office within 24-hours and shall be specifically addressed in the safety plan. The Contractor shall maintain an Incident Injury Log, a Summary of Work Related Injuries and Illnesses, and shall submit an Injury and Illness Incident report for all work related injuries, OSHA Forms 300, 300A and 301.

1.4.5 Environmental Management Plan

a. The Environmental Management Plan is a detailed description of how the Contractor intends to comply with all requirements governing the handling of hazardous waste. The disposal of all hazardous/potentially hazardous materials (i.e. paints, cleaning products, solvents, thinners, rags, brushes, rollers, propellants, etc.)

shall be accomplished in accordance with the FLETC Hazardous Waste Management Plan.

b. The Contractor shall comply with all EPA Hazardous Waste Regulations and Georgia Environmental Protection Division (GA EPD) regulations for all non-hazardous and hazardous waste management, disposition, and disposal.

c. The Contractor is responsible for ensuring compliance with all requirements governing the handling of hazardous waste. The disposal of all hazardous/potentially hazardous materials (i.e. paints, cleaning products, solvents, thinners, rags, brushes, rollers, propellants, etc.) shall be accomplished in accordance with the FLETC Hazardous Waste Management Plan. The Contractor shall also comply with all EPA Hazardous Waste Regulations, and Georgia Environmental Protection Division (GA EPD) regulations for all non-hazardous and hazardous waste management, disposition and disposal.

d. The Contractor shall submit a Hazardous Waste Management Plan that conforms to the FLETC Hazardous Waste Plan. The Contractor shall have an approved hazardous waste plan before the Contractor begins work. Contractor employees shall receive FLETC Hazardous Waste Management training from the FLETC Environmental Division. The Contractor shall ensure that all Contractor employees who will handle Hazardous Waste receive the FLETC Hazardous Waste Training.

e. The Contractor shall not remove or ship hazardous waste from the FLETC. The shipping and disposal of Hazardous Waste shall be documented under the FLETC Generator EPA ID Number GA6202932244.

Only designated individuals from the FLETC Environmental Programs Branch will sign the Hazardous Waste Manifest as the generating activity. Hazardous waste shall be managed and collected in strict accordance with the FLETC Hazardous Waste Management Plan. The FLETC Environmental Programs Branch will dispose, transfer, and transport hazardous waste generated by the Contractor utilizing the Waste Transfer Document.

f. The Contractor's Environmental Representative shall be responsible for the proper segregation, packaging and handling of hazardous waste in accordance with the FLETC Hazardous Waste Plan.

g. The Contractor shall coordinate through the Environmental Programs Branch for all hazardous waste storage, transportation and disposal. A Waste Information Document (WID) will be provided by the Government for each waste-stream per the Hazardous Waste Management Plan.

h. All containerization, labeling and storage of waste shall be in accordance with the FLETC Hazardous Waste Management Plan.

i. Hazardous waste shall be stored at a designated Satellite Accumulation Area. (Note: The FLETC will establish the SAA Area) When the waste stream exceeds 55 gallons it shall be transported, within 72 hours, to the 90-day accumulation site by contacting the FLETC Environmental Branch. The Government will then transport the waste.

j. The Contractor shall coordinate with the FLETC Environmental Programs Branch, who will provide guidance and assistance with the identification of waste streams and disposal.

k. The Environmental Programs Branch will assist in designating Storage locations, (SAA's), providing labels and waste transfer Documents, and will conduct daily inspections on SAA's using The SAA Inspection Checklist.

l. All waste disposals accomplished through the 90-day accumulation Site will be the responsibility of the FLETC. The Contractor shall be responsible for proper segregation, identification and classifying of this waste stream.

m. The Contractor shall contact the FLETC Environmental Programs Branch within 14 days of award of the contract to schedule Hazardous Waste Training. The Hazardous Waste Training will take approximately one hour.

n. The Contractor shall provide the Environmental Branch with a copy of all hazardous waste documentation annually or upon request.

1.4.6 Property Control Plan: The Contractor shall implement a Property Control Plan for the management of all GFP, GFV and GFE in their possession under this contract. The requirement for a property control plan shall be included in all subcontracts. The Contractor shall provide updated/revised copies to the Contracting Officer five (5) working days prior to any planned change (subject to Government acceptance). The Contractor's property control system shall:

a. Address overall GFP and GFE management and administration

b. Contain methods of verbal and written communication with the Contractor's representative and the Government

c. Contain specific security and surveillance techniques/procedures for the accounting, utilization, protection, storage, and disposal of GFP and GFE

d. Contain detailed security violation reporting procedures

e. Assure GFP and GFE procedures are independent from other parts of the Contractor's written directives

f. Designate direct accountability to the Contractor's top management

g. The Contractor shall be responsible for accountability of Government property in accordance with FAR Part 45. The Contractor shall be thoroughly familiar with the Property Control Plan implemented by the Contractor and shall maintain control at all times of quantities/locations of all GFP/GFE in the Contractor's possession.

h. The Contractor shall maintain current records of all GFE used in contract operations properly indicating additions, replacements, and removals. GFP shall be managed in accordance with the guidelines set forth in the GFP clause of this contract. The Contractor shall maintain internal property control records in such condition that at all times the location, use, and security may be readily ascertained. Property records shall be made available to the COR upon request.

i. Upon completion of this contract the contractor shall submit, in a form acceptable to the Contracting Officer, inventory schedules covering all items of Government property not consumed in the performance of this contract.

1.4.7 Contingency Plan: The Government must plan in advance how it will meet mission requirements in the event of sudden build up, natural disaster, or labor disputes. The Government must be able to react to such events without undue delay. Sudden or unusual events could result in a great impact upon Contractor performance and contract requirements.

1.4.7.1 In the event of warnings of impending disaster situations such as hurricanes, terrorism, acts of war, severe fire, etc., the Contractor shall provide additional services to protect Government property and personnel.

1.4.7.2 The Contractor shall submit a written Contingency Plan, in duplicate, to the Contracting Officer for approval 15 calendar days before the exercise of any applicable option to renew or whenever the methods or procedures are changed. This plan shall outline the Contractor's procedures for meeting contract requirements under the following circumstances:

a. Natural disasters such as hurricanes, major incapacitating storms, floods and earthquakes

b. Labor disputes and strikes

c. Sudden buildup of students and/or Government personnel

d. Shutdown of the FLETC for any reason

e. The Contractor's contingency plan shall include procedures for maintaining Contractor personnel on site to continue essential services up until any necessary evacuation takes place and for returning necessary personnel to the work site on a prompt basis for any services required to return the FLETC to operational status. The minimum elements of the contingency plan should consist of:

1) Minimum staffing requirements

2) Designated staff positions for remaining onsite until evacuation

3) Replacement or supplemental staff to meet emergency requirements

4) Safeguarding Contractor personnel who remain until evacuation time

5) Maintaining supply lines or obtaining emergency supplies

6) Continuing essential services in the event of equipment damage or disruption of utilities and/or water supply

7) Maintaining a list of evacuation destinations

8) Contact information for recall of all essential personnel for post-disaster services

9) Procedures for rescheduling postponed services

f. The Contractor shall initiate these emergency services based on a verbal notice to proceed (to be followed in writing within 72-hours) from the Contracting Officer. The Government will equitably compensate the contractor for such services rendered under this contract.

1.4.8 IT Security Plan: The Contractor shall provide, implement; and maintain an IT Security Plan. This plan shall, describe the processes and procedures that will be followed to ensure appropriate security of IT resources that are developed, processed, or used under this contract. The plan shall describe, those parts of the contract to which this clause applies. The Contractor's IT Security Plan shall be compliant with Federal laws that include, but are not limited to, the Computer Security Act of 1987 (40 U.S.C. 1441 et seq.); the Government Information Security Reform Act of 2000; the Federal Information Security Management Act of 2002; and with Federal policies and procedures that include, but are not limited to OMB Circular A-130.

a. This plan shall be consistent with and further detail the approach contained in the offeror's submittal after award of this contract and in compliance with the requirements stated in this clause. The plan, as approved by the Contracting Officer, shall be incorporated into the contract as a compliance document.

1.4.9 Lead Compliance Plan: Written Compliance Plan and Competent Person(s) - For every job, OSHA requires employers to prepare a written compliance plan that specifically describes how the standard will be implemented and includes regular and frequent inspections of the job site by a competent person. The contractor will provide all required materials, supplies, training and personal protective equipment associated with the Lead Compliance Plan.

1.4.9.1 The written compliance plan, in conjunction with frequent work area inspections by a competent person, should ensure the prevention of dangerous, unhealthy, or unsafe conditions.

1.4.9.2 Written Compliance Plan - Prior to the start of every job in which employee exposure will potentially exceed the OSHA PEL, employers must develop and implement a written compliance plan providing respirators does not preclude the need for a written plan. The written plan should be an organized strategy for protecting workers and should account for potential exposure problems, control alternatives, and a schedule for inspection of the job by the competent person(s). At a minimum, the written plan should include:

a. A description of equipment and materials, controls, crew size, job responsibilities, and operations and maintenance procedures for each activity in which lead is emitted.

b. A description of specific control methods (e.g., abatement process· selection, wet methods). For engineering controls, include supporting engineering plans and studies used to select methods.

c. Technology considered in meeting the PEL.

d. Air monitoring data documenting sources of lead emissions.

e. A detailed implementation schedule for the compliance plan, including the schedule for inspections by a competent person.

f. A description of the lead work practice program that will be used to control worker exposures. This includes the use of protective work clothing and equipment, hygiene facilities and practices (decontamination/showering of employees and cleaning of equipment; disposal of protective garments, and housekeeping practice).

g. A description of arrangements made among contractors on multi-contractor worksites to inform affected employees (including by-standers) of potential lead exposures, and to clarify responsibilities with regard to control of those exposures.

h. For those lead jobs that proceed over an extended period, OSHA requires that the written compliance plan be updated at least every 6 months.

i. The plan must be available at the worksite for representatives of OSHA, and at the request of any affected employee or employee representative. A sample written compliance plan is provided at (Attachment 2).

1.4.9.3 Competent Person(s) Requirement- As defined by OSHA, a competent person is one who is capable of identifying existing and predictable hazards at the work site, and who has the authority to ensure prompt corrective measures are taken to eliminate them. The employer must use a competent person (or persons) to ensure that the worker protection program is effective. The definition of a competent person and the requirement for regular and frequent inspections of job sites, materials, and equipment by a competent person are identical to those already required by OSHA's general safety and health provisions for construction work (29 CFR 1926.32 and 29 CFR 1926.20). In the context of a lead job, the competent person should have knowledge of the lead exposures for each construction/cleanup method in use; the potential hazards from lead and other substances or physical agents in the work site, and the appropriate engineering controls, work practices, and personal protective equipment.

Suggested Competent Person (CP) Responsibilities:

1) Certify that training meets all Federal and State and local requirements.

2) Review and approve Lead Removal Plan· for conformance to the applicable referenced standards.

3) Continuously inspect removal work for conformance with the approved plan.

4) Perform air and wipe sampling.

5) Ensure work is performed in strict accordance with contract specifications at all times.

6) Control work to prevent hazardous exposures to personnel and to the environment at all times.

7) Certify the conditions of the work as specified elsewhere in the contract.

1.5 Licenses and Permits

The Contractor shall obtain any required licenses, certifications and permits required for the prosecution of work and for compliance with all applicable Federal, State and local laws, regulations, and codes, without additional costs to the Government. Evidence of such shall be provided to the Contracting Officer prior to commencement of work.

1.6 Quality Assurance:

1.6.1 The Government will inspect the services required herein in accordance with FAR Clause 52.212-4 Contract Terms and Conditions – Commercial Items. The Government will reduce the Contractor’s invoice or otherwise withhold payment for any individual item of nonconforming service observed as specified. If the Contractor does not provide services that conform to the terms and conditions of this contract, and cannot be corrected by re-performance, the contract cost will be reduced to reflect the reduced value of the services performed. The Government will reduce the contractor’s invoice or otherwise withhold payment for any individual item or nonconforming service observed.

1.6.2 The COR may check the Contractor’s performance and document any noncompliance, but only the CO may take formal action against the Contractor for unsatisfactory performance. The COR will be designated at the time of contract award. The Contractor shall sign the COR appointment letter(s) as acknowledgement of COR appointment, duties, and responsibilities.

1.6.3 The Government shall use methods deemed necessary to ensure Contractor and contract employees are following terms of contract with consideration of the PWS and performance requirements summary.

1.7 KEY PERSONNEL

1.7.1 Key Personnel and Supervision – The following are considered key personnel by the Government. The contractor shall submit a resume for each individual proposed no later than ten (10) calendar days after contract award so requisite skill requirements may be validated, and during the term of the contract as new personnel are hired or promoted into any supervisory position. Key personnel shall be dedicated solely to this operation and may not perform duties associated with other contracts. Replacements of key personnel shall have equal to or greater skill sets than those being replaced and contractor must inform the Government in advance.

1.7.1.1 CONTRACTOR PROJECT MANAGER AND ALTERNATE

The Contractor shall designate in writing, to the Contracting Officer, a competent and responsible Project

Manager and an Alternate Project Manager, one of whom shall be on site at the FLETC and be available by phone, at all times when services are being performed. This individual shall be responsible for the overall management and coordination for the work required under this contract and shall act as a central point of contact with the Government. This project manager shall have the authority to speak and act for the Contractor in all matters related to providing services under this contract. The Contractor shall include in the designation letter any limitations on the Project Manager's ability to bind the Contractor to changes or adjustments. During normal duty hours, the project manager or alternate shall be available within one (1) hour notice to meet on the Center with Government personnel designated by the Contracting Officer to discuss problem areas. After normal duty hours, the project manager or alternate shall be available within two (2) hours.

The Contractor shall be required to have an emergency after-hours notification telephone number.

Prior to contract start date; but no later than at the pre-performance conference, the Contractor shall provide the Contracting Officer, in writing, the name(s) of the designated on-site Project Manager and Alternate, telephone numbers at which contact may be made at all times, and the assigned normal area of responsibility. The Contractor shall, also submit a copy of the resume of each of these individuals.

Any required changes to this information must be provided to the Contracting Officer in writing prior to implementing such changes.

Prior to assignment to the contract, the Contractor shall submit the resumes for the Project Manager, Alternate, and any replacement project manager personnel. These positions are subject to the Contracting Officer's approval. Any assigned replacement for this position must be equally or more qualified than the employee being replaced.

The Project Manager shall have a minimum of five (5) years of supervisory experience -including complex or multiphase projects relative to this requirement. Both the project manager and alternate shall be able to read, write, speak, and understand English at a level commensurate with the responsibilities of encumbered positions.

1.7.1.2 CONTACTOR ENVIRONMENTAL MANAGER

The contractor shall designate in writing to the Contracting Officer a competent Environmental Manager.

This individual shall have the authority to act in all Environmental-related matters for the contractor, shall have· a minimum of two (2) years of consecutive employment in a position with comparable responsibilities in environmental management in the last five (5) years. The Environmental manager must have demonstrated knowledge of Environmental Management and possess knowledge of, or experience with the areas of environmental and hazardous waste management. Completion of a 40-hour course in Hazardous Waste Management is required.

PART 2. DEFINITION AND ACRONYMS:

CONTRACTOR (CR). A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime

CONTRACTING OFFICER (CO): A person with authority to enter into, administer, direct and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The CO is the only individual who can legally bind the Government.

CONTRACTING OFFICER’S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to provide technical guidance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms, conditions or direction of the contract.

DELIVERABLE: Anything that can be physically delivered but may include non-manufactured items such as meeting minutes or reports.

GOVERNMENT FURNISHED PROPERTY (GFP) - means property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

PERFORMANCE WORK STATEMENT (PWS): a statement of work for performance-based acquisition that describes the required results in clear, specific and objective terms with measurable outcomes.

2.2. ACRONYMS

ARSP Average Resident Student Population

A/WC Ammunition/Weapon Custodian

CFR Code of Federal Regulation

CPR Code of

CO Contracting Officer

COR Contracting Officer’s Representative

DHS Department of Homeland Security

EPA Environmental Protection Agency

FAD Firearms Division

FD FLETC Directives

FLETC Federal Law Enforcement Training Center

FMD Facilities Maintenance Division

FOH Federal Occupational Health

GFE Government Furnished Equipment

GFP Government Furnished Property

GFU Government Furnished Utilities

GFV Government Furnished Vehicles

HW Hazardous Waste

IAHFTP Intermediate After Hours Firearms Training Program

LFSH Live Fire Shoot House

MSDS Material Safety Data Sheet

NACI National Agency Check Inquiry

NCIC National Crime Information Center

NLFPA National Fire Prevention Association

NLSH Non-Lethal Shoot House

NLT Non-Lethal Training

OSHA Occupational Safety and Health Administration

PE Practical Exercise

PEL Permissible Exposure Limit

PMD Property Management Division

PPE Personal Protective Equipment

POV Privately Owned Vehicle

PRS Performance Requirement Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

SAA Satellite Accumulation Area

SID Special Investigation Division

WASDA Weapon and Ammunition Storage and Distribution Activity

WID Waste Information Document

PART 3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, INFORMATION, OR

SERVICES (GFP/E/I/S)

All items (equipment, facilities, supplies, training, maintenance etc.) furnished by the Government are furnished at the Government's expense and are at no cost to the contractor.

3.1 Government Furnished Facilities (GFF)

The Government shall provide office and storage space, without cost to the contractor, for Contractor contract management. Any additional facilities required by the Contractor shall be provided by the Contractor. Land and facilities provided by the Government shall be used only for performance of work related to this contract. The Contractor shall not construct any new building facilities or structures on Government property nor make any structural changes or alterations on the provided buildings without the express written approval of the Contracting Officer. Structural repairs required during the term of the contract shall be reported to the Contracting Officer and COR for appropriate action. The Contractor shall reimburse the Government, at a price that is fair and reasonable for repairs that are not attributable to normal wear and tear of use of Government furnished property.

The Contractor shall maintain these work areas in a neat and orderly condition, so that they may remain clean, safe, free of fire and all other hazards; areas must meet all applicable Environmental Protection Act (EPA) standards. The Contractor shall correct unsanitary or hazardous conditions immediately.

The Government shall furnish the Contractor with space for storage of an inventory of bulk supplies, replacement parts, equipment, and packing materials: These spaces provide minimal (i.e., adequate for the current incumbent workforce) storage space for materials, supplies and gear. The Government shall not be responsible for damage or loss to the Contractor's stored supplies, materials, replacement parts, equipment, or personal belongings.

Government Furnished Facilities for this effort include but are not limited to: Building 166 WASDA, building 221 WASDA, 10 outdoor firing ranges, 5 indoor firing ranges, 3 virtual firing ranges, 6 cover courses, building 129 for situational response, storage at building 110, and Bunkers locations to include 111, 112, 115 and 117, 142 or 221.

3.2 Government Furnished Utilities (GFU)

The Government shall pay for normal public utility services (water, electricity and telephone lines) for the Contractor's use. Long distance toll charges and internet services are the responsibility of the Contractor.

Government-furnished utilities used by the Contractor shall only be used for performance of work related to this contract.

The Contractor shall actively participate in all energy conservation efforts and programs and shall instruct employees in utilities conservation practices, including but not limited to: Lights shall be used only in areas where and when work is actually being performed, when lighting is not required, they shall be turned off;

Mechanical equipment controls for heating, ventilation, and air conditioning systems shall be adjusted only by FLETC maintenance personnel; Water faucets or valves shall be turned off when not in use.

3.4 Government Furnished Property (GFP)

The Government will provide, without cost to the Contractor, the facilities, equipment and materials listed in (Attachment 5). The list of GFP shall not be construed as being sufficient or adequate to meet the requirements of this contract. The Contractor shall provide any additional equipment needed to perform the requirements of this contract.

The Government, at its own expense, may provide, install, and permit the operator to use additional equipment of a similar type when approved by the Contracting Officer. Provided that when the equipment is no longer needed for the contract operations, it may be withdrawn as approved by the Contracting Officer.

NOTE: In addition, the Government may make such improvements and alterations, as it may be deemed necessary or desirable. The Government will replace obsolete equipment, as it deems necessary.

The Contractor shall maintain proper control over Government property. The Contractor shall reimburse the Government the full replacement cost of all property determined to be intentionally or negligently destroyed or lost while under the control of the Contractor.

The Contractor shall provide an updated list of GFP on an annual basis or when receipts and/or transfers warrant an update of GFP in the form of an internal FAD Property Inventory Form. All accountable and non-accountable GFP and equipment will be listed on the form. This form shall be posted in each room and/or area where the property is located and/or stored. The listing shall include as a minimum; Property nomenclature, Property location, Property model number, serial number and/or FLETC property number;

Government Furnished Property (GFP), Government Furnished Equipment (GFE) and Government Furnished Materials (GFM) shall NOT be removed from the Center, unless otherwise permitted by this contract.

During the phase-in of the contract, the contractor shall participate with the COR and the incumbent Contractor in joint inventories of all Government furnished property and equipment. The Contractor and the COR shall jointly determine the working order of all equipment. If equipment is found not to be in working order and beyond fair wear and tear, it will be noted and certified by all three parties upon completion of the inventory.

If the incumbent contractor disagrees with the condition or any other discrepancy during this time, it shall be noted in writing.

3.5 Government Furnished Equipment and Property (GFE/GFP)

The contractor shall be responsible for accountability of Government property a using Government-furnished system for weapons, ammunition and equipment, or a software such as Excel and Word as approved by the COR. The contractor shall be thoroughly familiar with the Property Control Plan. The contractor shall maintain control at all times of quantities/locations of all GFP/GFE in the Contractor's possession. Contractor will oversee the stock, store, issue and accountability of FAD GFE/GFP in coordination with FAD Property Custodian.

The Contractor shall maintain current records of all GFE used in contract operations properly indicating additions, replacements and removals. The Contractor shall maintain bar code libraries of all weapons in the Contractor’s custody and shall ensure that Government-furnished bar code tags are available at the designated location (permanent storage, temporary storage or class set) of the weapons for inventory purposes. GFP shall be managed in accordance set forth in the GFP clause in this contract. The Contractor shall maintain internal and Government-furnished property control records in such condition that at all times the location, use and security may be readily ascertained. Property records shall be made available to the COR upon request.

Upon completion of this contract, the contractor shall submit, in a form acceptable to the Contracting Officer, inventory schedules covering all items of Government property not consumed in the performance of this contract.

3.6 Government Furnished Vehicles (GFV)

The Government will provide, without cost, the vehicles shown in (Attachment 5), for use in fulfilling the requirements of this contract.

Electric utility vehicles are provided specifically for transporting class equipment and supplies to and from exercises conducted at the Outdoor Firing Range complexes and to the Non-lethal Training areas.

Vehicles identified by the words "Mixed Range" immediately following the FAD number are permanently assigned for use on ranges designated as mixed (lead & reduced hazard (RH)). To lessen the spread of lead contamination by vehicle tires, these vehicles shall not be used on RH firing ranges nor removed from the Outdoor firing range except for required maintenance.

Loading and unloading shall take place inside the Weapons and Ammunition Storage and Distribution Activity (WASDA) in Bldg. 166. Loaded electric club cars ready for issue shall be locked and parked in the north end of the WASDA.

Note: Unloaded club cars may be parked at the edge of the parking area adjacent to Building

196. Keys for the Club cars are generic.

Vehicle use will be rotated using a schedule that approximates the same amount of time for use in each vehicle.

Doors shall be removed or reinstalled on request.

Practical Exercise (PE) vehicles are provided for use on the firing ranges as training aids, props, and barricades. Several of the PE vehicles are assigned to the mixed ranges only and are identified by the words "Mixed Range" immediately following the identification number of the vehicle.

G-Tag vehicles are provided for administrative purposes. They shall be issued to FAD staff only. The key for the Range Security vehicle will be maintained in the outdoor range issue room and signed out by FAD staff.

All training vehicles operated by the Firearms Division shall be inspected, cleaned and maintained (on site) by the Contractor. All vehicle fluids necessary for this service (gasoline, motor oils, transmission fluids, windshield washer solution, coolants, etc.) will be provided by the Government and are available at the Transportation Office, Building 101, on the FLETC. As an exception to the above government furnished fluids, the contractor will be responsible for providing Liquid Propane for the operation of the Mitsubishi Fork Truck.

3.7 GOVERNMENT REQUIRED TRAINING

The Contractor shall, at no cost to the Government, make appropriate contract employees available for the following training to include but not limited to, Government furnished IT Security, Safety and Occupational, Property Management, Forklift Operation, Hazardous Waste Management, Sexual Harassment, Active Shooter, etc.. The Government will allow the Contractor seven (7) working days’ notice of the training schedule and the Contractor shall ensure applicable employees attend.

The Contractor shall provide copies of training certificates or other proof of attendance for all training required under this contract to the CO and COR.

PART 4. CONTRACTOR FURNISHED PROPERTY (CFP), ITEMS, AND RESPONSIBILITIES

4.1 CONTRACTOR FURNISHED PROPERTY AND EQUIPMENT

The Contractor shall provide all collateral office furniture and equipment such as company telephones, calculators, copy machines, fax machines, personal computers, internet service, printers, consumable supplies and general office supplies. The Contractor shall furnish everything needed to fulfill the requirements of the contract except for those items specifically stated to be Government furnished.

All items used by the Contractor shall be subject to inspection by the Government for compliance with all existing safety and health standards, and must meet the local, state, and federal safety requirements. The Contracting Officer may reject use of equipment, tools, and gear determined to be in non-compliance with the requirements of this specification.

The Contractor shall order consumable training supplies and equipment specified as Government supplied using normal procurement ordering procedures and forms. Contractor purchase requisitions must be approved by the COR. The Contractor shall furnish all consumable supplies except for those specifically identified in the contract as Government furnished.

4.2 EQUIPMENT, TOOLS AND GEAR

Contractor's equipment shall be maintained in accordance with the equipment manufacturer's recommendations. The Contractor shall ensure that fill equipment and tools not in use are stored in designated storage areas to ensure the safety of all personnel.

Samples of all materials and supplies shall be submitted to the Contracting Officer for approval prior to start of work. Supplies must meet all Environmental Protection Act (EPA), National Fire Protection Association

(NFPA), Occupational Safety and Health Administration (OSHA), ANSI, UL, standards and regulations.

All materials shall also meet the Preferred Environmental Procurement Guidelines to meet the Greening of the Government Standard. New, changed, or substituted materials and supplies shall be submitted and approved prior to being used. Materials and supplies which do not fully comply with FLETC, State or Federal Government Safety Regulations, or which are of a highly caustic or toxic nature, shall not be used or permitted in any building or areas covered by this contract. (See Attachment 35)

All required contractor equipment calibration shall be the responsibility of the Contractor.

All electrical equipment wiring shall be as recommended by and which is approved and properly rated by the Underwriters Laboratory, Inc. shall be permanently attached to the machine and equipped with proper fittings.

PART 5. SPECIFIC TASKS:

5.1 SERVICES:

Except for Government-Furnished Property (GFP), the contractor shall provide all personnel, supervision, management, equipment, tools, materials, transportation and supplies required to plan, schedule, coordinate, and assure effective performance of all required firearms support services at the FLETC. These Services include, but are not limited to:

a. Issue and receipt of firearms, ammunition, and related training supplies and equipment

b. Training equipment cleaning, repair, and maintenance

c. Setup/Installation Equipment and Supplies

d. Ammunition/Weapon storage and inventory of related equipment and supplies

e. Bullet fragment removal

f. Janitorial Services

g. Range Supply

h. Security & Accountability

i. Record Keeping, Data Entry and Report Generation

The Contractor shall manage the total work effort associated with the operations, maintenance, and all other services required herein to assure fully adequate and timely completion of these services. Included in this function is a full range of management duties including, but not limited to, planning, scheduling, report preparation, establishing and maintaining records, data entry and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assume the performance of the work in accordance with sound and efficient management practices. The Contractor shall have property control expertise to include daily support management, daily accurate inventory control, daily accurate inventory tracking, and a property program compatible with Government programs such as excel to ensure the Government is provided with the most up-to-date information immediately when requested.

5.2 PROJECTED WORKLOAD

The projected workload for this contract is delineated either in the form of historical information or an estimated number of occurrences in each paragraph. The workload volume for the upcoming year is subject to variances due to the fluctuation of student load.

5.3 Work Schedule

The Contractor shall accomplish primary work during the period 6:00 a.m. through 7:30 p.m., weekdays, excluding Federal holidays. All categories of work will be performed during regular work hours. NOTE: The Contractor shall not begin issuing equipment and supplies prior to the normal hours of operation. The Contractor shall plan work schedules to anticipate adverse weather conditions which may delay or reschedule weather-dependent activities.