Questions and Answers for RFQ 70LGLY22QGLB00070.pdf

Questions and Answers For Off Center Lodging

70LGLY22QGLB00070

Note: The Question and answer session is completed, and no other questions will be accepted or answered.

1. Question: Section A – titled Solicitation, states, “If quoting on more than one (1) hotel;

then a quote for each hotel has to be submitted separately.” Does this mean I cannot include both hotels with separate “Hotel Services and Prices” sheets in the same proposal?

Answer: See Amendment 0001.

2. Question: There is a new posting for this solicitation that changes the “Set-aside” from “small business” to “full and open competition” yet there is no amendment document.

Should an amendment be attached to that posting?

Answer: No Amendment is required. As stated in the RFQ in Section A: “This commercial item acquisition will be full and open competition with a geographical restriction.” When the RFQ was posted on sam.gov, the CO selected the wrong selection for set aside in sam.gov. The RFQ is correct, so an amendment is not necessary.

3. Question: Section C – titled Requirement and Dates, states a need for an estimated 1100 rooms for the time period of July 24, 2022, through September 30, 2022, yet the solicitation does not close until July 28, will there be a need for listing lodging rates for the month of July, is it likely any contracts will be awarded before the first of August?

Answer: See Amendment 0001.

4. Question: The solicitation time frame is listed from 7/24/22 to 9/30/22, but submissions are not due until 7/28/22 which leaves a 4-day gap from 7/24/22 - 7/28/22. Will any lodging take place during that 4-day period? If so will it be J&A to a business under the previous or current RFQ evaluations?

Answer: See Amendment 0001.

5. Question: Will the lowest-priced hotels in category A that meet all RFQ requirements and pass inspection be awarded first?

Answer: Yes, as stated in Section F, paragraph F.2: “5th. The lowest price hotel in Category A that meet the driving restriction and the requirement/specification of this RFQ will then be contacted by the Government to confirm what classes the hotel can accommodate for a certain month. Then the next lowest price hotel in Category A that meet the driving restriction and requirements/specification of this RFQ will be contacted. This process will be repeated until all hotels in Category A that meet the driving restriction and requirements/specification of this RFQ has been contacted. Then this step will be repeated for Category B; then C; then D; and then E. Hotels in Categories after Category A will not be contacted for that month if Category A hotels have fulfilled the Government's needed for that month. This is true for all categories i.e. Hotels in category C will not be contacted if hotels in Category A and B fulfill the Government’s needed and so on.”

6. Question: Will FLETC consider an amendment to make this RFQ the standard 3 months request as all previous RFQ's length of performance?

Answer: No. At this time there is no known need for lodging in October 2022.

7. Question: How much advance notice will be given for an inspection of a hotel?

Answer: See Amendment 0001.

8. Question: Will FLETC be issuing any J&A sole source awards prior to the RFQ acceptance date? If so will evaluations be based on the previous RFQ or Current RFQ?

Answer: See Question and Answer 3 and 4 above.

9. Question: If submitting multiple hotels, can a submission have multiple "Hotel Services and Prices Forms" on 1 PDF attachment?

Answer: See Question and Answer 1 above.

10. Question: Please clarify dates of solicitation 70LGY22QGLB00070. Unfortunately, we are not able to find accurate and promising lodging hotels without exact or determined length of staying dates. Please include the maximum number of room occupancy and/or numbers of visitors included in the solicitation.

Answer: This information is not known at this time. See Amendment 0001.