70LGLY21QGLB00107 Amendment 00001.pdf

(x)

70LGLY21QGLB00107

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

70LGLY

GLYNCO GA 31524

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRAINING CENTERS

DEPARTMENT OF HOMELAND SECURITY

08/27/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/27/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is being issued for the following reasons:

A. To change the due date for quotes from September 10, 2021 to September 13, 2021.

B. To change Section 2.2, paragraph Crew Requirements to provide clarifications.

C. To change Section 4.0 to provide clarifications.

D. To change Section 2.0 to provide clarifications and to correct the reference to deliverables.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Erin Johnson

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 912-267-3297 Erin.Johnson@fletc.dhs.gov

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 66

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LGLY21QGLB00107/0001

E. To change Section21.0 to provide clarifications.

F. All changes in the solicitation are marked with a black bar in the right hand margin.

G. As a result of this amendment, the solicitation with all changes has been attached.

Please use the solicitation annotated with

“Revised by Amendment 0001.” Please do not include the solicitation with your quote.

When acknowledging this amendment, quoters should just include the first two (2) pages of the SF30 with their quote.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Federal Law Enforcement Training Center Video Production Services

70LGLY21QGLB00107

Revised by Amendment 00001

Notes to Offerors

COMBINED SYNOPSIS/SOLICITATION: 70LGLY21QGLB00107

VIDEO PRODUCTION, FLETC, GLYNCO, GA

This is a combined synopsis/solicitation for video production services as a Request for Quotes (RFQ) for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The RFQ number is 70LGLY21QGLB00107 and MUST be referenced on any documentation submitted to the Government.

This commercial item acquisition will full and open competition with a 100% set aside for small business. The associated North American Industry Classification System (NAICS) code is 512110.

System for Award Management. By submission of a bid, the bidder acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the bidder does not become registered in the SAM database by time of submission of quote, the Contracting Officer will proceed to award to the next otherwise successful registered bidder.

Bidders may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.sam.gov.

This is a 100% set aside for small business.

Required Services are listed below.

All questions concerning this acquisition must be submitted by September 1, 2021; 2:00 pm ET. Questions will be answered via a special note posted on sam.gov. Questions are to be submitted to erin.johnson@fletc.dhs.gov. Question received after this date and time will not be accepted.

This RFQ documents and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Circular: FAC 2021-06.

Acceptance of an award certifies that the firm will comply with FAR 52.222-50, Combating Trafficking in Persons, by notifying all employees and subcontractors at all levels.

Any resultant awards will be subject to the Service Contract Act. Wage Determination 2015- 4477, Revision 17, dated 07/21/2021 has been attached for your reference.

Due to the length of time it takes for contract employees to received access (badge) to access the FLETC, the awardee shall start on badging request as soon as an award is received. Actual filming will start October 2021.

https://www.sam.gov/ mailto:erin.johnson@fletc.dhs.gov

A. Scope of Work

SECTION 1.0 INTRODUCTION

The intent of the contract is to obtain video production services for the Federal Law Enforcement Training Centers (FLETC), Media Support Branch (MSB), 1131 Chapel Crossing Road Glynco, GA 31524, by means of a performance-based contract. The Media Support Branch produces high-quality training videos for federal, international, and local law enforcement agencies.

SECTION 2.0 DESCRIPTION OF REQUIRED SERVICES

The contractor will be filming a scene (scenario) from multiple points of view. The scene will have multiple actors that will require their performance (both visually and auditory) to be captured. Some scenarios will require the camera to follow the actor as they move while other times the actors will not move. For each scenario the SME will identify who needs to be filmed and from what angle. It will then be up to the contractor to capture the performance. The Contractor that wins the bid shall present a proposal on how to film the project according to the following scenario descriptions that cover all filming cost. The requested videos are for the FLETC’s Enforcement Operations Division (EOD) that consists of Law Enforcement Scenarios and Use of Force Drills. This plan shall be submitted to the Government no later than 10 days kick off meeting.

2.1 Scenario Descriptions

There are sixty-one (61) scenarios of the Operations Skills Labs and Practical Exercise (PE) and, the Use of Force (UOF) labs in the Uniformed Police Training Program (UPTP). There will also be scenarios from the Patrol Skills Labs and PE in the Land Management Police Training

(LMPT).

The purpose of these videos is to show a new Instructor the scenarios and what to expect from the students as they respond and handle the situation. These videos will show the proper investigative techniques and how to properly respond to a traffic violation or criminal offense.

These videos will require the film crew to capture law enforcement officers conducting investigations and, interviewing civilian witnesses and suspects.

A FLETC subject matter expert (SME) will be with the film crew to brief on the scenario to be filmed, give advice on camera angles to capture content that is called for in the scenario, and to quality check the actor performances so they adhere to training protocols.

The total length of time of each scenario is approximately 3-5 minutes. A few scenarios may run up to 10 minutes. Most of the scenarios may be able to be filmed in one take. Some scenarios may require a short break in order to simulate a change of location.

Scenario’s will consist of officers investigating a violation of either a traffic infraction or a criminal offense. There will be multiple scenarios of various traffic stops that will require the film crew to follow the officer on foot from location to another (From the police car to the violators vehicle and back to their vehicle). Therefore, a gimble stabilized mounted camera will be necessary to eliminate shaky footage for camera moves that follow the action.

When there are two officers on the scene, there will be times when one officer to speaking to a witness and one officer is talking to a suspect. This will require both officers to be captured on the same camera. We will also need to film the officers individually in order to capture both investigations/interviews.

The FLETC will provide all actors and props that are to be filmed from various perspectives/angles by using two matched cameras. There will be as many scenarios filmed in one location as possible but there will be multiple locations within a short (less than a mile) distance from each other. To help speed up the filming process the contractor must provide the equipment and personnel to allow for quick setup and relocation for filming.

Most of the filming will be done outdoors, but not all. The film crew will need to plan for capturing criminal violations that occur as the officer is arriving on scene as well as how the officer’s handle the situation. Some scenarios include suspects fighting with each other and some scenarios the suspect is assaulting the officer.

2.2 Required Services

Filming Time:

o Thirty (non-consecutive) days of filming. Each day of filming to be eight hours in total with one additional hour for lunch. Weather delays may cause filming to exceed 30 non-consecutive days. The contractor is to propose a plan. This information is to be incorporated into the plan stated in Section 2.0 above.

o Filming will be done in three-day blocks and may include weekends and nighttime filming.

o Filming will be completed October through February 28, 2021 o A one-hour lunch break. This period is critical because the time it takes to go off the FLETC to eat and return can cause delays. Therefore, the contractor needs to consider the logistics and cost of getting their crew lunch (food and drink).

o An additional half a day to scout locations for filming on the FLETC.

o Dailies will be provided 48 hours after each day of filming, along with the production notes for the FLETC SME to review and approve.

Equipment Requirements:

o Two matched Professional 4K cameras with various lens.

o Camera mounts to include: Tripods, booms, and a gimbal stabilized mount

(equivalent to a Movi, Dji Ronin, or Letus Helix.) to be used for footage that requires following the subject.

o Lighting equipment w/ generator (for when power is not available) for indoor and outdoor filming.

o Audio equipment to simultaneously record four actors on separate audio tracks wirelessly (four wireless microphones and Shotgun/boom microphone).

o Field audio and video monitoring (playback) equipment for the FLETC SME to view during recording.

Crew Requirements: All crew members other than the Director of Photography (DP) can change unless the DP is the Director also. Then the all crew members beside the DP and Director can change.

o Director/Crew supervisor (works with the FLETC SME to film scenarios) o Director of Photography (can be the same person and the Director) o Production Assistant (to slate and take production notes) o At least Two Camera Operators o Audio Personnel o Grips (to set up and move equipment and lights in a timely manner) o Media Manager (for managing files for Dailies)

SECTION 3.0 SCOPE

The FLETC will be responsible for coordinating with the Contractor when filming on the FLETC property. The Contractor shall provide all supervision, administrative and technical support, labor, subcontractors, tools transportations, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective completions of all services described herein as part of the contractor’s price.

Phase One (Pre-Production): The Contractor shall be responsible for project management of all field-production services. They shall meet with the FLETC Subject Matter Experts (SMEs) to go over product requirements (teaching & informational objectives). The Contractor shall provide qualified personnel to perform location scouting.

Phase Two (Field-Production): The contractor shall provide highly trained video production personnel and high-quality equipment to capture audio and video; to support all aspects of the production process. The Contractor shall coordinate with the FLETC SMEs to make sure those elements captured meet the needs of the production. They shall provide field monitoring equipment for the FLETC SME to monitor both audio and video on location. Each shot will be slated with the scenario name and take number and will also be noted in a production log which takes were good and bad. At the end of each filming day, the contractor will provide within 48 hours dailies (video with production log notes) for the FLETC SME to review and approve.

These dailies will be in a 1080x1920 video format (along with production notes in a word document) that the FLETC SME can review from a FLETC government computer. The delivery method for review must be approved by the FLETC SME.

Phase Three (Quality/Delivery): The Contractor shall provide all raw footage (video and audio) to the FLETC in an acceptable format on a portable hard drive with production notes that denote good and bad takes (in a word document). The FLETC SME will review the raw footage to ensure all content has been captured at quality as outlined in “11.3 Review of Quality”. If any elements are found to be unacceptable the Contractor will have to redo work until the raw footage meets with approval from the FLETC SME. Once the FLETC SME believe those standards have been met and that all elements recorded have been capture by the Contractor according to the contract, then the Contractor will have completed the contract requirements.

SECTION 4.0 CONTRACT TYPE

The FLETC intends to make a single Firm-Fixed Price Award for all services required to capture footage called for in the scenario outlines; needed to complete the video. If additional requirements are needed because of poor quality video or audio, those cost will be the contractor’s responsibility and the work will have to be redone until acceptable quality is received. If any reshoots are needed because the quality of the product (bad audio or video) does not meet the requirements outlined in Section 10.0 Performance Criteria, then those filming days will be done at the contractor’s expense and will be beyond the 30 non-consecutive days of filming requirement of this scope of work.

SECTION 5.0 OBJECTIVES

The objective of this contract is for the Contractor to be allowed to capture the required elements in a cost effective, timely and high-quality way. This includes: Using only experienced and qualified personnel, equipment capable of recording at the highest quality requirements, and recording all elements called for in the scenario outlines.

SECTION 6.0 QUALIFICATIONS OF PERSONNEL

The government requires only qualified personnel to perform tasks related duties. That the production crew will behave professionally and wear normal street clothes as long as the clothing doesn’t have profanity, copyrighted imagery, or slogans on it. That when necessary that the production crew will wear safety equipment. While performing any services on the FLETC;

personnel will have to wear a mask in accordance with CDC COVID-19 guidelines.

6.1 Qualifications of Project Manager

The Contractor shall have experience managing all required subcontractors, budgets, payments of subcontracts, and arrangements for all filming requirements. They shall have experience in working with actors, special effects shots, and equipment required.

6.2 Qualifications of Director

The Contractor shall supply a director that has experience directing the type of video that is outline in the scenarios.

6.3 Qualifications of Crew Members

That every crew member and specialist provided by the Contractor shall be a professional, with film and/or broadcast television credits in their area of expertise and how they will be used in the production. For example: a camera person would not operate equipment that they are not familiar with.

SECTION 7.0 SPECIFIC TASK

For the video product to be successful the Contractor must work with the FLETC Representative/SME to assure technical aspects of the video are captured correctly. To do this they will need to communicate via phone or in person to adhere to the following steps.

7.1. Kick-off Meeting (Part of Phase One)

Within ten business days after receiving the award, the Contractor shall contact the Contracting Officer to schedule a joint kick-off meeting to review project requirements. The kick-off meeting date will be determined by the Government and may be conducted via several methods.

7.2 Location Scouting (Part of Phase One)

The Contractor shall work with the FLETC SME to select locations that fit the scenario requirements.

7.3 Scheduling of Filming (Part of Phase One)

The dates, times, and locations for the filming of scenes will require the FLETC SME approval for use of government facilities. Therefore, the Contractor shall work with the FLETC SME to schedule the 30 (non-consecutive) days of filming. Filming will be done in at least three-day blocks and thus may occur on weekends, at night, and normal workdays. FLETC will give the contractor two weeks’ notice to what days filming will occur. In addition, FLETC will give 24-hour notice to cancel or delay filming, so not to be charged for a full day of filming.

7.4 Security Requirements

If filming is to occur on FLETC property, the Contractor’s personnel must comply with all FLETC security requirements; including having their personnel pass security requirements accessing FLETC locations.

7.5 Travel Cost

The Contractor will be responsible for providing, if necessary, transportation, lodging, meals, and other incidentals for all their personnel.

7.6 Recording of Scenarios (Part of Phase Two)

The Contractor shall provide audio and video monitoring and/or playback for the FLETC SME to ensure the subject matter captured meets the technical requirements.

7.7 Cost Associated with Capturing Footage

The Contractor is responsible for all cost associated with the recording of scenarios to include all video production crew and resources used that were used in capturing the content for the video.

This includes obtaining all necessary release forms for the government to use the footage at no further cost.

7.8 Deliverables (Part of Phase Three)

The Contractor shall organize all raw footage according to scenario and shot log of all video and audio with best and alternate takes and deliver to the FLETC SME on a FLETC compatible hard drive. All files from the camera and audio recording sources are to be transferred and delivered to the FLETC SME in a previously approved format, which allow the footage to be loaded on a Mac/PC platform that is compatible with the current FLETC MSB editing system.

7.9 Raw Footage Ownership

All files from the camera and audio recording sources are property of the FLETC. The contractor is not allowed to keep or share or use the footage for any other purpose. Once the raw footage has been delivered to the FLETC and has been approved by the FLETC SME, the Contractor will delete their copy.

SECTION 8.0 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

The Government shall provide the Contractor with certain Government owned facilities, equipment, materials, and utilities for official government business only in performance of work under this contract. The use of Government furnished property and service for any other purposes is prohibited. Government furnished items are listed below:

Access to film on the FLETC locations based on the scenario outlines and agreed upon with the FLETC SME. The Contractor shall schedule and arrange with the FLETC SME to film during times that have the least interference with the normal occurrence of Government business and mission. The FLETC SME will advise on specific locations and times that the Contractor can film.

The Contractor may use existing electrical power outlets to operate equipment in the performance of their duties. Where there is no power the Contractor will have to provide a generator that does not interfere with the normal operations due to noise or fumes.

If there is a requirement to film in Government spaces that already have video production equipment (such the auditorium or TV Studio), the Contractor may utilize the equipment under the FLETC Supervision and approval. At no time may any Government equipment leave the FLETC without prior written Government approval.

Where applicable the Government will supply safety equipment (for example eye and ear protection for firing range). The Contractor will use this safety equipment unless they supply their own at their own expense.

SECTION 9.0 CONTRACTOR FURNISHED ITEMS

Except for the property and service referenced in above section 9.0, the Contractor shall provide all facilities, equipment, materials, and services necessary to perform the requirements of this contact. The Contractor will not use any materials which would be unsuitable for its purpose or harmful to Government Facilities or equipment.

9.1 Equipment Requirements: The Contractor shall use only professional video production recording equipment. All video, audio, and supporting devices should be battery powered and have memory cards to support a 9-hour day to be equal to or better than the following:

9.2 Video Camera Requirements: High definition video cameras with the ability to record at 24p, 30p, and 60p frame rates. The ability to record in 4K High definition with a recording quality of at least 10 bit, 4:2:2 video. The cameras used should have at least 12 stops of dynamic range with low light capability. Cameras shall have interchangeable lenses such as Telephoto, Midrange, Wide angle, and any necessary ND Filters with an option of clear, 2, 4, and 6 stops.

Midrange and telephoto lens shall have the ability to zoom and at least one lens that has a large aperture of 1.8 (f-Stop) for shallow depth of field (selective focusing) that can be used for indoor and outdoor interviews.

9.3 Supporting Camera Equipment Requirements: Each camera will have its own tripod with fluid head. If a camera with a stabilizing rig for moving with the subject is required, it will be a professional gimbal stabilizer equivalent to a Movi, Dji Ronin, or Letus Helix.

9.4 Specialized Camera Equipment Requirements: When high-speed recording, aerial filming, GoPro cameras, and night recording is required, the recording equipment quality shall be equal to the video camera quality recording requirements outlined in 10.1.

9.5 Audio Equipment Requirements: Only Professional audio recording equipment shall be used to include but not limited to: a portable mixer, wireless lavaliere microphones, boom w/ shotgun microphone, and all cables necessary for field audio recording. Audio recording devices should not be seen, unless it is in an interview format or approved by the SME. Therefore, wireless microphones should be hidden from view, or a boom pole with shotgun microphone shall be used. The Contractor shall provide enough microphones and recording devices to record both ambient sound and talent, as outlined in the filming requirements. All actors audio tracks will be separated so that the actors performance can be isolated for another.

9.6 Lighting Equipment Requirements: The Contractor shall provide enough lights, reflectors, ND jells, flags, batteries, and generator (if necessary), etc. to light the subject matter, both indoors and outdoors, based on the filming requirements. The Contractor will provide any safety supplies/resources to minimize potential risks, such as safety signs, sandbags, tape, etc.

SECTION 10.0 PERFORMANCE CRITERIA

The audio and video quality requirements must satisfy the FLETC SME based on the following Acceptable Quality Level (AQL) criteria:

10.1 Video Quality Level:

Each shot shall be slated based on the scene number, take, and or subject matter. The subject being recorded (according to the scenario) is in sharp focus. When using selective focus, the subject will be focused. The video shall be steady and not shaky (unless called for in the scenario). All zooms, pans, tilts and camera moves are smooth and not jerky. The video image shall be well-framed and free from distractions. The subject matter is well lit and the overall image is neither over or underexposed. The video luminance (should not be over 100 IRE) and the black levels need to be with broadcast standards. The exposure should show the lightest and darkest areas of an image without losing detail.

10.2 Audio Quality Level:

The audio shall be recorded at least 48 kilo Hertz (kHz) setting (also referred to as 16 bit). All audio channels will be synced to the video. If the audio is recorded separately than the video, each audio recording will be voice slated for easier syncing in post-production. All audio channels will have no background noises, hums (usually comes from electronics, appliances, environmental noise, and microphone setup issues), ticks, dropouts, mutes, static, pops, and incorrect channel assignments. There shall be no echo (echo usually comes from hard surfaces in the recording space or from recording in too big a space) caused by microphone placement. The over audio level is loud and clear with no over modulation or distortion. The average levels of dialogue and overall audio should be at 0DB. In addition, thirty (30) seconds of uninterrupted background audio (also called room tone) will be recorded at every location.

SECTION 11.0 PERFORMANCE REQUIREMENTS

The Contractor is required to meet the minimum performance requirements. If the Contractor fails to meet the minimum performance requirements, the FLETC may require them to recapture to recreate those elements that fail to meet the FLETC SME’s standards at the Contractor’s expense. To assure the quality of the Contractor services meet with the FLETC SME approval, the Government will “tracking” the quality by using the following methods:

11.1 Phase One (Pre-Production)

Film Schedule Review: The filming schedule is the outline of what is to be filmed, where, and who is involved. Therefore, the FLETC SME will provide the filming schedule prior to filming to the contractor to allow the contractor to prepare for filming. This will allow for coordination of FLETC locations, staff, and materials used in the project.

11.2 Phase Two (Field-Production)

Review of Training/Informational Requirements: The Contractor shall provide battery powered HD video and audio monitoring (with audio headsets) during filming for the FLETC SME, which will allow for monitoring and ensure that the elements being captured are technically correct according to the subject matter and meet the scenario requirements. If the elements being filmed do not meet with the FLETC SME approval, then the Contractor will re-shoot those elements until they meet FLETC SME approval. To include: Acting performances and technical training information.

11.3 Phase Three (Quality/Delivery)

Review of Quality: The FLETC SME shall review all raw footage, contractor notes on best takes, etc. to assure the Contractor has captured all elements to cover the scenarios at the performance criteria (quality levels) outline in this contract. In particular, section 10 performance criteria of video and audio quality. They must also deliver the products as outlined in section 7.8 Deliverables (Part of Phase Three).

SECTION 12.0 LIMITATIONS

The schedule for filming will be influenced by the availability of the FLETC SME. This also includes the time for review and approval of products.

SECTION 13.0 RISKS

Every project has inherent risks that may cause delay or even failure of a project. Some of these risks include bad weather, government shutdowns, and national emergencies that may delay filming and or approval of products. The Contractor must take these risks into account and allow for delays. The Government is not responsible for filming delays and the contractor shall plan for these delays.

SECTION 14.0 PLACE OF PERFORMANCE

All implementation of services should be performed within FLETC GLYNCO given in the description section of this requirements document.

SECTION 15.0 PERIOD OF PERFORMANCE

The actual time frame for production commencement may vary based on availability.

SECTION 16.0 HOURS OF OPERATION

The Contractor shall perform the tasks included in this requirements document on a regular eight-hour/five-day workweek schedule between the hours of 0700 - 1630. However, work during other than normal hours may be necessary to meet project requirements, particularly in the case of filming nighttime events. If this is the case, the FLETC SME shall notify the Contractor of the dates and times that this is required. The cost of working outside of normal working hours and weekends must be considered in the Contractor’s initial bid.

Work delayed by causes beyond the Contractor’s control and performed beyond normal work hours and/or non-scheduled days shall be performed at no additional cost to the government.

Examples: Federal holidays, inclement weather, limited access to work areas.

SECTION 17.0 SAFETY REQUIREMENTS

The Contractor shall bring to the attention of the FLETC SME any unsafe or potentially unsafe conditions on location. The video crew must be physically fit and maintain situational awareness of their surroundings at all times and follow all safety instructions to ensure that personnel and equipment are safe from damage.

SECTION 19.0 OWNERSHIP OF MATERIALS

All raw audio and video elements, graphics, Assembly Edit, and final productions are the property of the Federal Law Enforcement Training Centers (FLETC). The Contractor may not distribute, post, or share any elements created in support of the FLETC without written permission. The Contractor will deliver all created content on a Mac/PC compatible hard drive upon completion of filming.

SECTION 20.0 INSURANCE

The Contractor agrees to insure fully, at their own expense, the quality of performances and materials delivered to the FLETC against all insurable risk, including damage to or destruction of such materials by the negligence of the Contractor or its employees such as bad audio or video as outlined in the quality standards section. Such insurance shall insure against any and all losses (incidental and consequential losses), injuries to contract personnel, including the cost of all involved in re-filming those sections that don’t meet the quality requirements outlined in this requirements document.

SECTION 21.0 PAYMENT SCHEDULE

The contractor is to invoice for payment at contract completion. The contract is not considered complete until all the FLETC SME has received the raw footage and has approved the quality of footage as outlined in section 11.3 “Review of Quality”; the contractor has delivered the products as outlined in Section 7.8 Deliverables (Part of Phase Three); all re-shoots have been approved by the FLETC SME. If the Contractor disagrees with the FLETC SME about the contract requirements they may ask for an Alternate Dispute Resolution (ADR) to decide the matter.

B. What Is To Be Submitted And How Quotes Will Be Evaluated.

B.1 52.212-1 Instructions to Offerors - Commercial Items. (JUL 2021)

Addendum to 52.212-1:

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

(4) N/A

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) N/A

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Offerors shall submit an electronic copy of its quote via email to erin.johnson@fletc.dhs.gov no later than 2:00 pm, ET, September 13, 2021. Due to the current environment with COVID only electronic submission can be accepted.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. N/A

(e) Multiple offers. N/A

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items mailto:erin.johnson@fletc.dhs.gov and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) N/A

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) N/A

(h) Multiple awards. N/A

(i) N/A

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address.

The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. N/A

(End of provision)

B.2 52.212-3. Offeror Representations and Certifications – Commercial Items (FEB 2021) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision—

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_204_25

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following:

ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000- 9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title6-section395&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_25 southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2);

and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(1) Whose management and daily business operations are controlled by one or more women.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM

(2) The…