70LGLY19QSSB00027.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

FLETC GL

BLDG: 93 ATTN: Lynda Bush

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRNG CTR

DEPARTMENT OF HOMELAND SECURITY

FLETC GL CODE 16. ADMINISTERED BYCODE

X

X

X

811211

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORFLETC GL

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/04/2019 1300 ED

08/16/2019

912-267-3128Lynda Bush (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

70LGLY19QSSB00027

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 80 19VID2505OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

GLYNCO GA 31524

TELEPHONE NO.

17a. CONTRACTOR/

GLYNCO GA 31524

ATTN: James Love

2400 GLYNCO PKWY

FEDERAL LAW ENFORCEMENT TRNG CTR

DEPARTMENT OF HOMELAND SECURITY

15. DELIVER TO

GLYNCO GA 31524

BLDG: 93 ATTN: Lynda Bush

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRNG CTR

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$7.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

DEPARTMENT OF HOMELAND SECURITY

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

2019 FLETC OPERATIONS AND SUPPORT 70 0509

Offerors shall provide a statement of compliance with FAR 52.222-50, Combating Trafficking in Persons, requirements and confirm subcontractors will accomplish a statement of compliance upon award.

Acceptance of an award certifies that the firm will comply with FAR 52.222-50, Combating Trafficking in Persons, by notifying all

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Lynda A. Bush

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

employees and subcontractors at all levels.

Delivery: 09/30/2024

Period of Performance: 10/01/2019 to 09/30/2024

0001 Installation/removal of audiovisual equip, TV satellite systems, security & radio equipment.

Work to be accomplished on FLETC sites in

Brunswick, GA, Charleston, SC, & Cheltenham, MD.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

80 2 of

70LGLY19QSSB00027

Audio Visual Install and Removal

Section Title Pages A Solicitation/Contract Form 1-3 B BPA Terms and Conditions 4-5 C Scope of Work 6-22 H Special Contract Clauses 23-43 I Contract Clauses 43-59 J List of Documents, Exhibits and Other Attachments 59 K Representations, certifications, and other statements of offerors 59-76 L Instructions, conditions, and notices to offerors 76-79 M Evaluation factors for award 79-80

BPA Terms and Conditions

1. DESCRIPTION OF AGREEMENT: The Contractor shall furnish supplies and/or services described herein as called for by the Contracting Officer or their representative during the specified period.

2. EXTENT OF OBLIGATION: The Government is obligated to only to the extent of the authorized purchases actually made under the Blanket Purchase Agreement (BPA).

3. PURCHASE LIMITATION: The dollar limitation for each individual purchase under the BPA shall not exceed the amount shown on the letter of delegation of authority without written approval of the Contracting Officer.

4. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA: By letter a list of individuals authorized to purchase under this BPA, identifying by name of individual and organizational component and the dollar limitation per purchase for each individual shall be furnished to the supplier by the Contracting Officer.

5. DELIVERY TICKETS: All deliverables under this BPA shall be accompanied by a delivery ticked or sales slip which shall contain the following information:

a. Name of Contractor

b. Blanket Purchase Agreement Number

c. Date of call

d. Name of person placing call

e. Call Number

f. Itemized list of supplies and/or services furnished

g. Quantity, unit price, and extension of each item less applicable discounts. (Unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information.)

h. Date of delivery or shipment

6. INVOICES: A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliverables made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

a. A consolidated payment will be made for each specified period; and

b. The period of any discounts will commence on the final date of the billing period or on the date of receipt of the invoices for all deliveries accepted during the billing period, whichever is later.

c. The invoices shall be forwarded to the following address; to the attention of the authorized caller at the address indicated at the time of call to include a specific building number provided by the authorized caller.

7. CANCELLATIONS: Either party may cancel this agreement at any time by providing notice of such cancellation within thirty (30) days.

8. PRECEDENCE OF TERMS AND CONDITIONS: The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provision of this BPA and the contractor’s invoice, the provision of this BPA shall take precedence.

SCOPE OF WORK (SOW) FOR

FEDERAL LAW ENFORCEMENT TRAINING CENTER (FLETC)

Audiovisual System Integration Services Communications Equipment and Security Systems Contractor Support Services and Onsite Contractor

Support

1. Background

The FLETC has existing audiovisual, communications equipment and security systems at the Glynco Georgia, Charleston South Carolina and Cheltenham Maryland training facilities that demands constant ongoing support and services due to their high demand and the constant expanding of training at each training facility.

This Scope of Work (SOW) describes the hardware and software maintenance support agreements, and the onsite technical services the contractor shall provide for FLETC’s enterprise Audiovisual Communications Systems and Security Systems.

2. Scope

This SOW shall provide hardware and software maintenance support agreements for the FLETC’s audiovisual integration services, communication equipment and security services and onsite support for FLETC’s facilities at Glynco Georgia, Charleston South Carolina and Cheltenham Maryland training facilities.

The Contractor shall ensure that required personnel are available to perform the stated tasks and maintenance necessary, to perform technical services and maintenance support of the FLETC’s audiovisual, communications equipment a security system at the Glynco Georgia, Charleston South Carolina and Cheltenham Maryland training facilities. This means technical services, maintenances and security requirements are met with minimal impact on the FLETC customer base. After-hours and weekend support may be necessary to transition or to upgrade systems, perform maintenance, etc.

3.0 Requirements

The Contractor shall meet all of the following requirements.

The Contractor shall:

Contractor shall respond to all service requests via a service work request form provided by the government Point of Contact (POC).

The Contractor shall respond to all emergency (mission critical) service calls within one (1) hour after notification (Brunswick, GA location only).

The Contactor shall respond to priority calls during normal working hours within four (4) hours after notification (Brunswick location only).

Response time begins upon notification by the POC. The POC will identify the requirements of the service call and will establish the approximate number of man hours needed to complete the job.

The Service Contract Work Request form will be generated to include the number of man hours, cost, commencing and ending dates as well as the FLETC location.

The government will provide the Contactor a one week (seven (7) calendar days) notice for work requests at the Cheltenham and South Carolina sites.

The Contractor shall not exceed the cost and hours established on the service work request without the approval of the POC.

Contractor shall provide services during normal hours of operation (8 a.m.

to 5 p.m. Monday through Friday) for all three sites. When work outside normal hours is required, it must be approved by FLETC POC and modified to be included on the service request form.

Contractor shall install video cable for the purpose of extending and/or changing existing locations which are part of the CATV system provider on the FLETC.

This would include combining satellite with the CATV signals so that the end users can view either their agency’s satellite programs or the CATV channels via FLETC’s CATV provider as well as the knowledge of installing CATV cable to provide the signal at the location of high speed Internet cable modem installations throughout the center.

Contractor shall use the proper type, size and lengths of RF video cable ensuring compliance with FCC and the CATV provider’s required standards install appropriate connectors, install Panduit or conduit, whichever is most appropriate for the particular job, and test to verify the operational condition of the circuits installed. Work includes interior, exterior and underground installations.

4.0 Description of Tasks and Deliverables

4.1 Task 1: Orientation/Kickoff Briefing

Within 5 days of contract award, the Contractor shall conduct an orientation/kickoff briefing for the Government. The Government does not desire an elaborate briefing nor does it expect the Contractor to expend significant resources in preparation for this briefing. Rather, the intent of the briefing is to initiate the communication process between the Government and the Contractor by introducing key task participants and explaining their roles, reviewing communication ground rules, and assuring a common understanding of sub-task requirements and objectives.

The Orientation/Kickoff Briefing shall be held at the FLETC’s Glynco, GA facility or it may be held via video or telecommunication conference as agreeable by both parties. Both parties shall also mutually agree upon the date and time of this kickoff briefing. All arrangements shall be coordinated through the Government Contracting Officer and Contracting Officer’s Technical Representative (COTR).

The completion of this briefing shall result in the following:

The Contractor and Government personnel who shall perform work under this contract shall be introduced

The Government may provide any Government Furnished Property and Information to the Contractor at this time

Any issues concerning the Minimum Background Investigation on Contractor personnel shall be discussed

The Contractor shall demonstrate a detailed understanding of the work to be performed

The Contractor shall document orientation meeting minutes, including any action items, and provide them to the FLETC COTR within three days following the meeting

4.2.1 Task 2: Installation & Configuration and Maintenance Support Agreements Contractor shall remove and install mobile radios and other special police/emergency” vehicle aftermarket equipment. All equipment is to be provided by the government

The Contractor shall provide all the necessary tools and materials to make a neat, professional installation as per request by the government.

Contractor shall remove and/or install specialized electronic equipment and test equipment for measuring RF signal, fiber optic signal, audio circuit testing, and video signal over coax cable.

Contractor shall remove and/or install specialized electronic equipment and test equipment for measuring RF signal, fiber optic signal, audio circuit testing, and video signal over coax cable.

Contractor shall remove and/or install all types of low voltage systems including but not limited to audio Visual equipment such as video projectors, audio sound reinforcement systems, audio visual remote control systems in classrooms and special training areas.

Contractor shall remove and/or install security systems which may include surveillance CCTV systems, intrusion, duress, fire, access and mass notification.

Contractor shall ensure all existing equipment removed from a site or room shall be returned to the Government.

Contractor shall remove any debris, un-needed packaging and trash associated with the installation or activity of the installation crew. Any damages to the site caused by the Contractor are the responsibility of the Contractor.

4.3 Task 3: Requirements/Performance Standards and services

Contractor shall be fully qualified and experienced in radio, audio and video communications, community antenna TV (CATV) systems and radio frequencies.

The Contractor shall be experienced in and regularly engaged in the fabrication, installation and maintenance of professional sound and presentation systems.

Installations require knowledge of all aspects of audio processing, video processing, computer hardware connectivity, line amplifiers, and CATV, CCTV, satellite, security and life safety systems. The Contractor shall have knowledge of, but not limited to, installation and programming of fiber optic devices such as CCTV transmitters and receivers. Contractor shall have knowledge of codes and FCC regulations that govern installation of communications equipment and systems as per the statement of work.

The Contractor shall comply with all safety regulations. The Contractor shall notify the POC of any apparent safety violations discovered within 1 hour after discovery.

Contractor shall be fully qualified and experienced in radio, audio and video communications, community antenna TV (CATV) systems and radio frequencies.

The Contractor shall be experienced in and regularly engaged in the fabrication, installation and maintenance of professional sound and presentation systems. Installations require knowledge of all aspects of audio processing, video processing, computer hardware connectivity, line amplifiers, CATV, CCTV, satellite, security and life safety systems.

The Contractor shall have knowledge of, but not limited to, installation and programming of fiber optic devices such as CCTV transmitters and receivers.

Contractor shall have knowledge of codes and FCC regulations that govern installation of communications equipment and systems as per the statement of work.

The Contractor shall comply with all safety regulations. The Contractor shall notify the POC of any apparent safety violations discovered within 1 hour after discovery.

Contractor shall perform administrative functions associated with the implementation and management of the Communications & Collaboration Branch (CCB).

Contractor shall provide a complete and comprehensive list of serial numbers and other identifying tag numbers showing the exact location of all equipment that has been installed or removed within two days after completion of services executed by the Service Work Request Form.

Contractor shall provide documentation of as-built system connectivity in the form of wiring diagrams, drawings or schematics with all equipment correctly located, dimensioned and labeled. Contractor shall furnish POC with any operation and maintenance manuals related to each installation effort.

It is the sole responsibility of the Contractor to verify all dimensions and take field measurements to confirm that a particular installation effort can proceed.

Contractor shall invoice FELTC no more often than monthly in arrears.

Invoice(s) must include man hours expended on each Service Work Request form provided to the Contractor, a description of the service/supplies provided and the location of the work performed. The invoice shall be sent to:

Federal Law Enforcement Training Center Communications & Collaboration Branch (CCB) Bldg. 681, AUN: James Love 1131 Chapel Crossing Road Brunswick, GA 31524

The invoice must contain a unique invoice number identified by the Service Work Request Form and the purchase order number. Work shall be invoiced at the rates specified in the order. Parts and materials furnished by the

Contractor shall be reimbursed as per the purchase order. A copy of paid receipts for all parts and materials shall accompany the invoice. The Government will provide storage space as necessary for overage or excess items purchased as a package in support of this order.

All materials purchased under this order become the property of the Government and will be released to the Government at the end of the performance period, at cancellation or upon demand by the Government.

Contractor shall notify the FLETC’s POC when hours billed reach 80% of estimated hours per year. There will be no work in excess of the estimated number of hours indicated in the order until a modification to the purchase order, signed by the FLETC Contracting Officer increases the estimated number of hours of the order.

In no case shall the Contractor exceed the amount of the Service Work Request unless agreed to in writing by both parties.

All supplies and equipment will be provided by the government.

Supplies: Travel: Government will not pay for travel/travel expenses. This should be included in the hourly wage for each FLETC location.

4.4 Task 4: After Action Review (AAR) Program

FLETC has implemented an After Action Review system that utilizes Milestone’s XProtect Video Management Software to allow FLETC and Participating Organizations to record and export the audio and video of practical exercises for later viewing. The AAR system is currently installed in Glynco GA, Charleston SC and Artesia NM. The AAR system is an operational training system and operational availability is required 99.7% of the time. AAR system hardware and software currently include, but are not limited to approximately 1,000 cameras (mix of internal and externally fixed and mounted PTZ cameras) and 340 microphones at Glynco, 25 cameras at Artesia and 5 cameras at Charleston.

The contractor will be responsible for programming (using Milestone software interfacing between a laptop and the camera), installation, cabling, removal, maintenance, cleaning and repair of AAR hardware including but not limited to cameras, microphones and camera housings.

All power and electrical needs, Ethernet medium up to CAT6 10G cable, and power injectors as required by FLETC.

The contractor shall implement quality control process (checklist, guidebook, etc.) to ensure that AAR hardware is fully functional after resolving any customer support request, any system change, or on-site camera maintenance event occurs.

The contractor shall maintain accurate inventory records in FLETC’s Information Technology Service Management System (or provided database/spreadsheet) whenever a camera is installed, removed or moved.

The contractor shall utilize knowledge of the AAR cameras and infrastructure as well as industry best practices to develop proactive recommendations to enhance performance, and implement approved changes as required to ensure performance is optimal.

All requirements listed in other tasks of this SOW also apply to work done in support of the AAR Program.

The contractor shall meet the following timelines once a work order has been approved by the COR:

Requirement Threshold Initiate troubleshooting/cleaning/adjusting of cameras or microphones

The contractor shall physically touch and troubleshoot a problem with a camera, housing or microphone within 8 business hours 95% of the time and within 12 business hours the remaining 5% of the time.

Replace a broken camera The contractor shall replace a broken camera with a working spare within 1 business day of identifying need for replacement 95% of the time and within 3 days the remaining 5% of the time.

Maintain accurate inventory within

ITSM

The contractor shall update accurate information in the Government owned ITSM (or provided database/spreadsheet) within 4 hours of change 95% of the time and within 8 hours the remaining 5% of the time.

5 Description of deliverables

The deliverables listed below shall be required in accordance with the schedule and in the quantities as set forth in this SOW.

Task

NO.

Deliverable Quantity Due Date

1 Orientation/Kickoff Briefing See Task 1 Within 5 Days of Contract

6 CONTRACT TYPE.

This contract shall be Firm Fixed Price based on hourly rates.

7 PLACE OF PERFORMANCE

The work shall be performed at the appropriate FLETC center as required to successfully complete this PWS.

The full address for each FLETC location is as follows:

Federal Law Enforcement Training Center US Department of Homeland Security 1131 Chapel Crossing Road Glynco, Georgia 31524

Federal Law Enforcement Training Center US Department of Homeland Security 2000 Bainbridge Avenue Charleston, SC 29405

Federal Law Enforcement Training Center US Department of Homeland Security 9000 Commo Road Cheltenham, MD 20623

8 PERIOD OF PERFORMANCE

The base period of performance for this contract is October 1, 2019 through September 30, 2024. The principle period of service (PPS) shall be Monday through Friday from 8:00am to 5:00pm.

8.1 The base period and option years are as follows:

Base in four option Years – October 1, 2019 through September 30, 2024

Award

Installation & Configuration and Maintenance Support Agreements listed in Task 2 above See Task 2

See Purchase Order Required Delivery Date

Requirements/Performance Standards and services listed in Task 3 above See Task 3

See Purchase Order Required Delivery Date

8.2 The Federal Government observes the following holidays:

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Performance shall be required beyond the principle period of service as defined above. This includes any scheduled maintenance that requires downtime of voice services, which shall be accomplished outside the principle period of service. Work performed outside the principle period of service must be approved in advance by the COTR in writing. The contractor shall not be paid for any work outside the principle period of service without prior approval. The contractor shall be given at least one (1) hour notice prior to having to perform work outside the principle period of service. This notice may be provided before, during, or after the principle period of service. O&A notification requirements may be less than one (1) hour with contractor concurrence.

9.0 SECURITY

The work required under this contract is considered Sensitive but Unclassified

(SBU)

9.1. PHYSICAL SECURITY REQUIREMENTS

9.1.1 General Requirements:

a) Prime Contractors and all personnel employed by the Prime Contractor, including subcontractors, in the performance of this contract, or any representative of the Prime Contractor entering the Federal Law Enforcement Training Center (FLETC) shall abide by all FLETC security regulations which may be in effect during the contract period. Any such individual(s) shall be subject to those security inspections which may be deemed necessary by the FLETC to ensure that no security violations occur during the course of the contract. It shall be the Prime Contractor’s responsibility to ensure that each applicant who is expected to be employed on FLETC facilities or that requires routine access to FLETC facilities shall provide specific information on specific forms in order to undergo a suitability, and when so deemed, a security background investigation as required for access to the FLETC, and in some cases a security clearance.

b) The FLETC reserves the right and prerogative to deny and/or restrict the facility and information access of any Contractor employee whose actions are in conflict with the standards of conduct, 5 CFR 2635.

(i) At the discretion of the Chief Security Officer (CSO), and in accordance with FLETC Manual 71-01, Access Control, (2/25/05) paragraph 7.e., an individual can be denied access to FLETC facilities. Examples of offenses which prevent access to the FLETC include, but are not limited to: (a) any felony convictions in the last 10 years; (b) any habitual violations, (c) violence against a police officer, (d) any conviction for drug sales or trafficking activity, or (e) any crimes of moral turpitude (i.e. crimes involving trust, honesty, or actions commonly considered unacceptable behavior to the general public).

(ii) Prime Contractors shall report to the CSO any adverse information coming to their attention concerning their contractor employees during the course of the contract. The report shall include the employee’s name and social security number, along with the adverse information being reported. If this information results in the subsequent termination of the employee’s access to the FLETC, it does not obviate the requirement to submit this report.

c) Costs, delays and other hardships that result from a contractor employee being denied access to the FLETC shall be borne entirely by the Prime Contractor. Denial of access for any contractor employee to the FLETC by the CSO shall not be subject to the Contract Disputes clause and cannot be the basis for any claim under the contract. FLETC security regulations regarding physical security access are found in the most recent revisions of FLETC Directive and Manual Number 71-01, Access Control (2/25/05); FLETC Directive Number 71.00B, Identification Badges, Credentials and Shields (1/11/06); and FLETC Directive Number 71-11, Building/Area Security and Access (2/2/06).

9.1.2 Access to FLETC Facilities by Contractor Employees

a) Determination of a contractor employee’s physical security access requirements must be coordinated with the Contracting Officer.

Contractor employees are subject to specific access requirements as defined herein.

b) The Prime Contractor shall manage the submission of their employees’ requests for background investigations, and shall conduct their own pre-screening to ensure not only that the application is complete, but also to pre-screen for suitability using the same standards the Government applies.

Suitability factors are identified in 5CFR 731.202. The contractor shall:

(i) Furnish to the prospective contractor employees under this contract the necessary forms to be completed to request access to the

FLETC;

(ii) Review the completed forms for completeness and accuracy; and Submit completed forms to the Contracting Officer for processing.

c) The Prime Contractor, for contractor employees that are to be employed on the FLETC in a national security position as identified by the FLETC Chief Security Officer or a position identified by the FLETC Information System Security Manager (ISSM) as high or moderate risk based on the FLETC IT Security standards shall:

(i) Provide to the contracting officer a Standard Form 86 – Questionnaire for National Security Positions as well as a Form I-9 – Employment Eligibility Verification, for each identified contractor employee. All forms must be completed in their entirety. The Prime Contractor must submit the required forms at least 45 calendar days in advance of the contractor employee’s earliest proposed access to FLETC IT systems or facilities.

(ii) Upon notification from the FLETC Security staff, each contractor employee will be required to appear in person before an authorized FLETC representative for the purpose of verifying the individual’s identity in accordance with Homeland Security Presidential Directive (HSPD) Number 12, Policy for a Common Identification Standard for Federal Employees and Contractors. Verification of the contractor employee’s identity requires the individual to present, in person, (a) a picture identification card issued by either a state of the United States or the United States Federal government and (b) one other form of identification specified on Form I-9. Upon verifying the contractor employee’s identity, the contractor employee shall provide fingerprints and a photograph.

(iii) Following a favorably adjudicated background investigation, the FLETC will issue an identification badge to the employee that will enable appropriate access to the facility, IT systems, and national security information. Such access will only be issued in accordance with FLETC Physical Security, Information Security and IT Security policies.

d) The Prime Contractor, for contractor employees that are to be employed on the FLETC for a period of 6 months or longer in a position identified by the FLETC ISSM as low risk based on the FLETC IT standards and identified by the CSO as low risk based on personnel security standards shall:

(i) Provide to the contracting officer a Standard Form 85P – Questionnaire for Public Trust Positions, and a Form I-9 – Employment Eligibility

Verification on each contractor employee. All forms must be completed in their entirety. FLETC requires that contractors submit required forms 10 business days in advance of the contractor employee’s first day of needed access of the FLETC IT systems or facilities.

(ii) Upon notification from FLETC Security staff, each contractor employee will be required to appear in person before an authorized FLETC representative for the purpose of verifying the contractor employee’s identity in accordance with Federal Information Processing Standards Publication 201, Personal Identity Verification (PIV) of Federal Employees and Contractors.

Verification of the contractor employee’s identity requires the individual to present, in person, (a) a picture identification card issued by either a state of the United States or the United States Federal government and (b) one other form of identification identified on Form I-9. Upon verifying the contractor employee’s identity, the contractor employee shall provide fingerprints and a photograph.

(iii) At the discretion of the CSO and following the receipt of favorable results of a fingerprint check, the FLETC may elect to approve temporary access to the facility for such employees while the rest of the suitability investigation is being completed.

e) The Prime Contractor, for contractor employees who will require access to the FLETC for more than 3 days, but less than 6 months, shall provide a completed Approval Form for Badges and Passes, FTC-SEM-017a which may elsewhere be referred to as FTC-SEM-017a. Sections A and B of the form must be completed in their entirety. FLETC requires that the form shall be submitted to the Contracting Officer a minimum of 5 business days in advance of the contractor employees’ first day of needed access. FLETC shall conduct background checks for access using the information provided. Upon notification from the FLETC Security staff, each contractor employee will be required to appear in person before an authorized FLETC representative for the purpose of verifying the individual’s identity. Verification of the contractor employee’s identity requires the individual to present, in person, (a) a picture identification issued by either a state of the United States or the United States Federal government; and (b) one other form of identification. Upon verifying the employee’s identity, the contractor employee shall have his or her photograph taken. The contractor employee shall also submit to having their fingerprints taken if requested to do so.

f) For contractor employees who will require access to the FLETC for up to 3 days, the Contractor shall request temporary or intermittent access to FLETC facilities per FLETC Directive Number 71-01, Access Control.

Such access is granted at the discretion of the CSO.

9.1.3 Identification Badges and Vehicle Passes.

a) All individuals working on or requesting access to the FLETC must obtain authorization to enter the FLETC through the issuance of an appropriate FLETC identification badge. The FLETC badge is required to be worn visibly on the outside clothing between the neck and waist displaying the photograph side of the identification badge at all times while on the FLETC premises. Lost or stolen identification badges must be immediately reported to the COTR and Security and Emergency Management Division (SEM).

b) Vehicle passes are issued by the FLETC to those who need to operate and or park vehicles on FLETC property. Vehicle passes will only be issued to contractor employees for vehicles maintained in a safe operating condition. Those seeking to park or operate vehicles on the FLETC shall provide the following documents to the appropriate FLETC Security Office as directed in order to be issued a FLETC vehicle pass: Valid Driver's License; Valid Vehicle Registration Certificate; Proof of Insurance; and FLETC Identification Badge.

c) A $10.00 replacement charge will be assessed against the contractor employee for each identification badge or pass which must be replaced for other than excessive wear, name change, or other reason approved by the SEM. Lost or stolen identification badges shall be considered to be within the control of the contractor employee. Replacement charges will be assessed and paid by the contractor employee prior to the replacement identification badge being issued.

d) If a contractor employee resigns, is terminated, or denied access to the FLETC, voluntarily or otherwise, prior to contract completion, the bearer of the FLETC identification badge and vehicle pass shall immediately surrender them to the Contractor. The Prime Contractor shall return to the SEM the identification badge and vehicle pass issued to the contractor employee within 3 business days of the resignation, termination, or access denial.

9.1.4 Completion of the Contract.

a) The Prime Contractor shall be responsible for returning to the SEM all identification badges and vehicle passes issued under the contract no later than 7 business days after the final acceptance of the work by the FLETC. Final contract payment shall not be authorized until the FLETC has received all identification badges and passes which have been issued under this contract, including those issued to subcontractors. If the Contractor is unable to return all badges and passes issued, a charge of $10.00 for each missing badge and pass will be assessed against the final payment.

b) Before final payment is made, the Contracting Officer in conjunction with the SEM will review the number of badge applications submitted under this contract.

If the number of contractor employees denied access to the FLETC because of the results of the background investigation exceed 8% of the total number of contractor employees requesting access to the FLETC, the contractor shall bear the cost for the background investigations for each denied background check accomplished above 8%. The Prime Contractor will be informed regarding the level of investigation that applies to specific contractor staff position. This information is found in Section C of the solicitation/contract. The percentage to be borne by the Prime Contractor for contractor employees denied access to the FLETC because of the results of the background investigation will be across the board for each type of investigation required above the 8%. The amount will be deducted from the contract total. The amount deducted from the contract total because of this action shall not be subject to the Contract Disputes clause and cannot be the basis for any claim under the contract.

9.1.5 Review of Access and Suitability Determinations

a) Access Determinations. Access to classified national security information and the receipt of a security clearance will be in accordance with EO 12968, as well as all applicable Department of Homeland Security Management Directives and all applicable FLETC Directives. After contract award, contractor employees who are denied access to the FLETC shall be provided with “due process” for the denial of access in accordance with all applicable standards.

b) Suitability Determinations. When adverse information is developed in the course of a suitability investigation, the scope of the inquiry will normally be expanded to the extent necessary to obtain such additional information as may be required to determine whether the contractor employee may be granted unescorted access to FLETC facilities and sensitive information. The contractor employee on whom unfavorable or derogatory information has been developed shall be provided with the information and offered an opportunity to refute, explain, clarify, or mitigate the information in question. If a determination of ineligibility is made, the contractor employee shall be formally notified and informed of the reason(s). Adverse information may not be disclosed to the Contractor. When a final determination has been made, the Contractor shall be informed simultaneously with notification to the affected individual that the contractor employee is ineligible to render services or otherwise perform under the contract. Waivers for specific requirements for working in Federal, Department of Homeland Security, and FLETC facilities shall only be granted under specific conditions and processes as defined in the applicable regulations and directions regarding such requirements.

9.2 INFORMATION TECHNOLOGY AND DATA SECURITY

REQUIREMENTS

General Requirements: All personnel employed by the Contractor, including subcontractors, in the performance of this contract, or any representative of the Contractor requiring access to the Federal Law Enforcement Training Center (FLETC) information technology (IT) systems or sensitive data shall abide by all FLETC IT security regulations which may be in effect during the contract period.

Any such individual(s) shall be subject to those checks which may be deemed necessary by the FLETC to ensure that no violations occur. It shall be the prime contractor’s responsibility to ensure that all contractor personnel who are expected to have access to FLETC-owned or -operated IT systems or IT systems contracted on behalf of the FLETC that contain FLETC sensitive data or information undergo or have undergone an appropriate suitability background investigation as determined based on the FLETC’s assessment of risk of the contractor personnel position. Positions may be categorized as either IT or non- IT and based on the risk (i.e., low, moderate, and high) to public trust.

Determination of contractor personnel IT access needs must be coordinated with the Contracting Officer. IT system and data suitability background investigation requirements may be greater than those requirements for physical security access to the FLETC facilities; however, only one higher level background investigation will be required based on contractor operational needs. Suitability background investigation processes for physical security access will be followed as outlined in section 1.10. Temporary IT system and data access will only be permitted for non-sensitive IT systems and data.

The required suitability background investigation forms will be provided upon contract award. All forms must be completed in their entirety by each contractor employee subject to the requirement. If the background investigation results in an unfavorable adjudication, the individual will be denied access to FLETC IT systems and sensitive data. Examples of offenses which could prevent access to FLETC IT systems and sensitive data include, but are not limited to: any felony convictions or habitual violations, any crimes against a police officer, any conviction for distribution of illegal drugs, or any crimes of moral turpitude. Any cost or time delay which the Contractor experiences in the contract due to contractor personnel being denied access to FLETC IT systems and sensitive data shall be the sole responsibility of the Contractor. Denial of IT system access for any individual because of failure to meet FLETC IT security standards shall not be subject to the Contract Disputes clause and cannot be the basis for any claim under the contract. The DHS IT security regulations are outlined in DHS Sensitive Systems Policy Directive 4300A as authorized by DHS Management Directive 4300.1, Information Technology Systems Security.

Contract Completion. The Prime Contractor shall be responsible for ensuring the FLETC Chief Information Officer (CIO) Directorate is notified of all contractor personnel released from this contract support at the time of release, voluntarily or otherwise and at the end of the contract, which were issued access accounts to any FLETC IT systems. Notification to the CIO Directorate shall be through the FLETC Contracting Officer or Contracting Officer’s Technical Representative.

9.3 CONTRACTOR COMPUTER SECURITY AWARENESS TRAINING

In accordance with the Federal Information Security Management Act of 2002, users, including contractors, that access government IT systems must be provided IT security awareness and must completed, at a minimum, basic IT security training, as defined in National Institute of Standards and Technology, Special Publication 800-16, Information Technology Security Training Requirements: A Role- and Performance-Based Model. The Federal Law Enforcement Training Center (FLETC) will provide the required training after contract award, upon commencement of work. The training is approximately sixty minutes in length and is to be completed annually as long as the user has access to FLETC IT systems and equipment. The training will be coordinated through the Contracting Officer Technical Representative and provided by the FLETC Information System Security Manager. Acknowledgement of completion of the training must be forwarded to the Contracting Officer within ten days upon completion of the training.

10.0 OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS

Inspection of PWS deliverables shall be at the FLETC, Glynco, Georgia.

10.1 INSPECTION AND ACCEPTANCE

Inspection of PWS deliverables shall be at the FLETC, Glynco, Georgia.

10.1.1 GENERAL ACCEPTANCE CRITERIA

The general quality measures as set forth below will be applied to each Deliverable received from the Contractor under this PWS. Any perceived conflict between quality measures referenced in this PWS and the quality measures listed below should be immediately reported to the Contracting Officer.

Accuracy - Deliverables shall be accurate in presentation, technical content, and adherence to accepted elements of style.

Format - Deliverables shall be submitted electronically and/or in a media defined in the PWS. The Deliverable format may change from sub-task to sub-task.

Timeliness - Deliverables shall be submitted on or before the due date specified in the Schedule of Deliverables 4.0 of this PWS or submitted in accordance with a later scheduled date established by the Contracting Officer.

Acceptable Quality Level: The AQL for this project is 100%.

10.1.3 DELIVERABLES.

Deliverables of the Contractor shall remain categorized as "For Official Use Only.” The release of any portion must be authorized in writing by the Government.

A - Solicitation/Contract Form See SF1449

H - Special Contract Requirements

H.1 DIRECTIVES, REGULATIONS, AND INSTRUCTIONS (JUL 2013)

a. The Contractor, its personnel, subcontractors, their personnel, and representatives shall become acquainted with and fully comply at all times with the Federal Law Enforcement Training Centers (FLETC) Regulations, Directives, and Instructions. Any individual shall be subject to removal from the Center for noncompliance.

b. In the event of a conflict between this contract and any FLETC Directive, Regulation or Instruction the contract prevails.

H.2 OPERATION ON THE FACILITY (JUL 2013)

H.2.1 Safety

a. The Contractor shall conduct the operation(s) under this contract in strict conformance with all FLETC safety directives and Federal, State, and local requirements and with all applicable provisions of 29 CFR Part 1910 and 1926 of the Occupational Safety and Health Act (OSHA).

b. The Contractor shall conform to all safety rules and requirements in effect on the award date of this contract and shall take such additional precautions as the Contracting Officer (CO) may reasonably require for safety and accident prevention purposes while performing any work under this contract. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel performing in any way under this contract.

c. The Contractor shall make contract personnel available for Government furnished safety and occupational training for an estimate of two (2) hours to four (4) hours annually per individual.

Government furnished training may include Quality, Safety and Occupational requirements.

H.2.2 Accident Reports

Within 24-hours of occurrence, the Contractor shall prepare a report of all job-related accidents and injuries occurring on FLETC property. The Contractor shall deliver the report to the Contracting Officer Representative (COR). The Contractor shall maintain an accurate record of all accidents resulting in personal injury, death, trauma, or occupational illness or disease; exposure to hazardous materials (asbestos, lead, etc); and, all injuries reported on the Occupational Safety and Health Administration (OSHA) Form 300, Log of Work-Related Injuries and Illnesses.

H.2.3 Occupational Hazards

The Contractor shall comply with all elements of OSHA Safety and Health Standards and the FLETC Safety and Health Directives.

H.2.4 Fire Prevention

Contract personnel shall report fires immediately upon detection. The Contractor shall observe all OSHA, FLETC, and National Fire Prevention Association (NFPA) requirements for handling and storage of combustible supplies, materials, waste, and trash. If combustible materials are to be stored on the premises, the Contractor shall obtain Government approval, label the containers with the fire hazard potential of the materials and store the containers in fire-rated locking metal cabinets.

H.2.5 Traffic Regulations

Contractor and subcontractor personnel operating motor vehicles on the FLETC shall observe traffic regulations and posted speed limits except as defined elsewhere in this contract. The only exception to posted speed limits is passing jogging formations, when speed shall be reduced to 15 mph. Traffic laws are enforced on the Center and violations shall be assessed penalty points, which can result in revocation of driving privileges on Center.

H.2.6 Weapons

Contractor and subcontractor personnel are not permitted to bring privately owned firearms, weapons, or ammunition on the Center. This restriction includes handguns, rifles, shotguns, hunting bow and arrows, etc. All privately owned firearms, weapons, and ammunition must be surrendered/checked in at the main gate upon entry to the FLETC.

H.2.7 Supervision of Contractor Personnel

The Contractor's personnel shall remain under the Contractor's direct supervision at all times. Although the Government will coordinate direction within the scope of the contract, detailed instructions for the Contractor's personnel's performance and supervision shall remain the sole responsibility of the Contractor.

H.3 MEDICAL TREATMENT

a. Only emergency medical care is available in Government facilities to Contractor personnel who suffer on-the-job injury. The Government will NOT perform physical examinations on Contractor personnel except as specified elsewhere in this contract. Government emergency vehicles and medical personnel may be used as the first point of treatment in emergency situations affecting Contractor personnel suffering pain or whose life or limb may be in danger.

b. Transfer to other than Government medical treatment facilities shall be affected by the Local Rescue Squad or Security Vehicle as determined necessary by attending medical authorities. The Contractor shall render payment for care at the rates established by the CO as equitable with like services rendered in the local community.