70FBR926Q00000039.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

VENDOR LOCATION

FEMA REGION 09

1111 BROADWAY SUITE 1200

OAKLAND CA 94607-4052

70FBR926Q00000039

Demetria Carter

627-7241

FEMA WILL PICK UP A

09/23/2026

09/23/2026 1400 PS

Multiple

The Department of Homeland Security

(DHS) Federal Emergency Management

Agency (FEMA) Procurement Section is issuing this urgent Request for

Quotation (RFQ) for the purpose of procuring Pressure Treated Lumber to support the roofing mission in Rota following damage from Super Typhoon Bavi disaster declaration 4931-MP.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written

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1 17

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

solicitation will not be issued.

The solicitation number 70FBR926Q00000039 is issued as a request for quotes (RFQ) for

Pressured Treated Lumber to support the temporary roofing mission in Rota.

This solicitation is issued as a HUBZone set-aside under FAR 19.1305 and FAR 52.219-3, Notice of HUBZone Set-Aside or Sole-Source

Award. Only offers from eligible HUBZone small business concerns will be considered for award.

Offerors must be certified HUBZone small business concerns at the time of offer and must comply with all requirements of FAR 52.219-3, including applicable performance of work and limitations on subcontracting requirements. The place of performance is the Commonwealth of the

Northern Mariana Islands (CNMI). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

FEMA intends to enter into a firm-fixed-price purchase order. The associated North American

Industry Classification System (NAICS) code is

423310, Lumber, Plywood, Millwork, and Wood

Panel Merchant Wholesalers, with a small business size standard in number of employees of 150. The Government intends this procurement to support performance in the Commonwealth of the Northern Mariana Islands. Offerors shall ensure that their HUBZone certification, representations, subcontracting approach, and proposed performance comply with FAR 52.219-3 and all other applicable solicitation requirements.

The Government will evaluate offers in accordance with the terms of this solicitation and applicable Federal Acquisition Regulation requirements. Award will be made only to an eligible HUBZone small business concern unless the contracting officer determines that award cannot be made in accordance with applicable law and regulation and by submitting a technically acceptable quotation with the

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

lowest evaluated price, in accordance with the evaluation factors stated in this solicitation under Section M.

FEMA requests offerors' most competitive pricing for the services outlined in this solicitation. Offerors may include any applicable discounts or added value that their organization is able to provide.

The contract period of performance is 48 hours from the date of award.

The quotation shall be submitted to the

Contracting Officer, Demetria Carter at demetria.carter@fema.dhs.gov and cc:

jacob.triplett@fema.dhs.gov no later than 4:00 pm ChST, September 24, 2026.

0001 150 EAPressure Treated 2x4x12 Lumber

In accordance with the attached Statement of

Work

Provide details of Type and Size of Lumber with schedule of inventory availability.

This is a Fixed Price CLIN

0002 1200 EAPressure Treated 2x4x16 Lumber

In accordance with the attached Statement of

Work

Provide details of Type and Size of Lumber with schedule of inventory availability.

This is a Fixed Price CLIN

0003 200 EAPressure Treated 2x4x20 Lumber

In accordance with the attached Statement of

Work

Provide details of Type and Size of Lumber with schedule of inventory availability.

This is a Fixed Price CLIN

A - Solicitation/Contract Form B - Supplies or Services/Prices C - Description/Specifications D - Packaging and Marking E - Inspection and Acceptance F - Deliveries or Performance G - Contract Administration Data H - Special Contract Requirements I - Contract Clauses J - List of Documents, Exhibits and Other Attachments K - Representations, Certifications, and Other Statements of Bidders L - Instructions,Conditions, and Notices to Bidders M - Evaluation Factors for Award

A - Solicitation/Contract Form

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (Deviation AUG 2025)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation AUG 2025)

B - Supplies or Services/Prices

C - Description/Specifications

D - Packaging and Marking

E - Inspection and Acceptance

F - Deliveries or Performance

G - Contract Administration Data

H - Special Contract Requirements

I - Contract Clauses

52.202-1 Definitions. (JUN 2020)

52.203-5 Covenant Against Contingent Fees. (MAY 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government. (JUN 2020)

52.203-7 Anti-Kickback Procedures. (JUN 2020)

52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)

52.204-19 Incorporation by Reference of Representations and Certifications. (DEC 2014)

52.216-25 Contract Definitization. (OCT 2010)

(a) A Firm Fixed Price definitive contract is contemplated. The Contractor agrees to begin promptly negotiating with the Contracting Officer the terms of a definitive contract that will include (1) all clauses required by the Federal Acquisition Regulation (FAR) on the date of execution of the letter contract, (2) all clauses required by law on the date of execution of the definitive contract, and (3) any other mutually agreeable clauses, terms, and conditions. The Contractor agrees to submit a fixed-price proposal, including data other than certified cost or pricing data, and certified cost or pricing data, in accordance with FAR 15.408, Table 15-1, supporting its proposal.

(b) The schedule for definitizing this contract is [insert target date for definitization of the contract and dates for submission of proposal, beginning of negotiations, and, if appropriate, submission of make-or-buy and subcontracting plans and certified cost or pricing data]:

(c) If agreement on a definitive contract to supersede this letter contract is not reached by the target date in paragraph (b) of this section, or within any extension of it granted by the Contracting Officer, the Contracting Officer may, with the approval of the head of the contracting activity, determine a reasonable price or fee in accordance with subpart 15.4 and part 31 of the FAR, subject to Contractor appeal as provided in the Disputes clause. In any event, the Contractor shall proceed with completion of the contract, subject only to the Limitation of Government Liability clause.

(1) After the Contracting Officer's determination of price or fee, the contract shall be governed by-

(i) All clauses required by the FAR on the date of execution of this letter contract for either fixed-price or cost-reimbursement contracts, as determined by the Contracting Officer under this paragraph (c);

(ii) All clauses required by law as of the date of the Contracting Officer's determination; and

(iii) Any other clauses, terms, and conditions mutually agreed upon.

(2) To the extent consistent with paragraph (c)(1) of this section, all clauses, terms, and conditions included in this letter contract shall continue in effect, except those that by their nature apply only to a letter contract.

(End of clause)

52.219-3 Notice of HUBZone Set-Aside or Sole-Source Award. (OCT 2022) (Deviation OCT 2025)

52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020) (Deviation OCT 2025)

52.222-50 Combating Trafficking in Persons. (OCT 2025) (Deviation Effective Date)

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving. (MAY 2024)

52.232-1 Payments. (APR 1984)

52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

52.233-3 Protest after Award. (AUG 1996) (Deviation AUG 2025)

52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (Deviation AUG 2025)

J - List of Documents, Exhibits and Other Attachments

Attachment Number Title Date

01 Statement of Work 09/22/2026

K - Representations, Certifications, and Other Statements of Bidders

52.225-18 Place of Manufacture. (AUG 2018)

L - Instructions,Conditions, and Notices to Bidders

52.204-7 System for Award Management-Registration. (NOV 2024) (Deviation AUG 2025)

M - Evaluation Factors for Award

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023) (Deviation AUG 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include-

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror's Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed Offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

52.212-2 Evaluation-Commercial Products and Commercial Services. (NOV 2021) (Deviation AUG 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Award will be made to the responsive, responsible offeror whose proposal is the Lowest Priced Technically Acceptable (LPTA) solution to the Government. Technical acceptability will be determined on a pass/fail basis, based on the following criteria:

To be considered technically acceptable, an offeror’s quotation must receive an acceptable rating for each of the following non-price factors:

1. Technical

2. Inventory/Schedule

3. Price

Factor 1 Technical

Evaluation for Indoor Pressure Treated 2x4 Lumber by type and size as outlined in Attachment 01 – Statement of Work.

Factor 2 Inventory/Schedule

Relevant to this requirement is the contractor’s lumber availability capability, considering the types of lumber required as outlined in Attachment 01 - Statement of Work. Additionally, the contractor’s quote shall be evaluated on their current inventory of the required lumber type and their availability potential under short notice (up to 48-hours after receipt of award).

Evaluation for inventory and pick up will be done as follows: Inventory: like lumber (2x4x12 CA-C.06) will be evaluated across vendors to determine the lowest priced technically acceptable lumber. Pickup: Vendors shall have lumber ready for FEMA within 48 hours after receipt of Award.

The vendor will be rated as Acceptable or Unacceptable for this evaluation factor.

Factor 3 Price

The vendor’s price shall be evaluated based on like lumber and size and will be evaluated across vendors to determine the lowest priced technically acceptable lumber.

The vendor’s proposed pricing shall be evaluated for reasonableness.

Rating System for Technical and Inventory/Delivery Evaluation Factors

Rating Definition Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Statement of Work Department of Homeland Security (DHS)

Federal Emergency Management Agency (FEMA) September 23, 2026

For Indoor Pressure-Treated Lumber for Rota Mission Support: Roofs to be

Completed by the Roofing Mission in Rota

PROCUREMENT SENSITIVE INFORMATION

1.0 GENERAL

1.1 Background

The Federal Emergency Management Agency has identified a requirement for commercially available treated lumber to support mission-related roof repair, replacement, or stabilization activities in Rota.

Technical coordination with the U.S. Army Corps of Engineers identified acceptable treated lumber treatment types and treatment levels for the Rota temporary roofing mission. The Government has identified acceptable lumber treatment types and required board dimensions based on mission requirements and technical input.

1.2 Scope

The Contractor shall provide 1,550 total pieces of treated lumber that are new, unused, commercially available, and meet the requirements of this Statement of Work. The required lumber consists of:

Lumber Size Quantity

2x4x12 150 pieces

2x4x16 1,200 pieces

2x4x20 200 pieces

Total 1,550 pieces

This requirement is for treated lumber and associated delivery, shipping, freight, handling, transportation, carrier coordination, and documentation services, as applicable. The Contractor shall deliver the required lumber to the applicable delivery location identified in Section 4.3 within 48 hours after award of contract unless otherwise authorized by the Contracting Officer.

The Contractor shall provide the following deliverables:

Deliverable Description Due Date Delivery contents, total quantity, quantity by

Delivery Coordination Notice

Lumber Delivery

Itemized Shipment or Delivery Documentation board length, treatment type and level, ETA if applicable, carrier if applicable, tracking information if available, and delivery details

Deliver 1,550 total pieces of required lumber, consisting of 150 pieces of 2x4x12, 1,200 pieces of 2x4x16, and 200 pieces of 2x4x20, to the applicable delivery location identified in Section 4.3

Packing List / Bill of Lading showing item description, total quantity, quantity by board length, treatment type and level, date, carrier if applicable, and bill of lading information if applicable

As soon as practicable after award and before shipment or delivery

Within 48 hours after award of contract, unless otherwise authorized by the Contracting Officer

With each shipment or delivery

Deliverable Description Due Date

Product information, treatment tags, product Product Treatment

Shipping/Freight

Substitution Request, if applicable

Notice of Delay, Shortage, Damage, or Delivery Issue

Final Completion Confirmation

Invoice labels, manufacturer documentation, or equivalent documentation sufficient to confirm treatment type and treatment level

Documentation supporting transportation and delivery, if applicable or requested

Technical, delivery, and pricing information for proposed substitute lumber, including treatment type, treatment level, board length, quantity affected, and price impact

Notice of potential or actual delays, shortages, substitutions, carrier issues, port delays, customs issues, damaged lumber, or delivery issues

Confirmation that all 1,550 total pieces have been delivered in accordance with the contract or purchase order, including quantities by board length

Invoice with contract or purchase order number, item description, quantities by board length, applicable shipping/freight charges, and total price

With each shipment or delivery, or upon request

With each shipment or upon request

Before shipment or delivery of substituted lumber

Promptly upon Contractor awareness

Upon completion

In accordance with contract or purchase order terms

This requirement does not include construction labor, installation, engineering, design, demolition, site repair work, roofing fasteners, metal roofing sheets, concrete screws, joist hangers, or on-site supervision of construction crews.

1.3 Objective

The objective of this requirement is to obtain 1,550 total pieces of treated lumber, consisting of 150 pieces of 2x4x12, 1,200 pieces of 2x4x16, and 200 pieces of 2x4x20, and associated delivery, shipping, freight, handling, and transportation services necessary to support roofs to be completed by the roofing mission in Rota.

The lumber will be used by the Government or Government-authorized personnel to support mission-related roofing activities.

1.4 Applicable Documents

There are no compliance or reference documents identified for Contractor performance at this time. The Contractor shall comply with the requirements stated in this Statement of Work and the resulting contract or purchase order.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 Provide Required Treated Lumber

The Contractor shall provide 1,550 total pieces of new, unused, commercially available treated 2x4 lumber meeting the following requirements:

Item Description Quantity

Treated 2x4x12 Lumber 2x4 lumber, 12 feet in length 150 pieces

Treated 2x4x16 Lumber 2x4 lumber, 16 feet in length 1,200 pieces

Treated 2x4x20 Lumber 2x4 lumber, 20 feet in length 200 pieces

Total 1,550 pieces

The lumber shall be treated using one of the acceptable treatment types and treatment levels listed in Section 2.2.2. Other lumber sizes, lengths, grades, treatment types, or treatment levels shall not be provided without prior written approval by the Contracting Officer.

2.2 Meet Minimum Technical Requirements

2.2.1 General Material Requirements

The Contractor shall provide lumber that is:

• Provided in a total quantity of 1,550 pieces.

• Provided in the following required quantities and lengths:

o 150 pieces of 2x4x12.

o 1,200 pieces of 2x4x16.

o 200 pieces of 2x4x20.

• New and unused.

• Commercially available.

• Treated lumber.

• 2x4 lumber.

• Treated using one of the acceptable treatment types and treatment levels listed in Section 2.2.2.

• Suitable for structural or roofing support use.

• Suitable for use in a tropical, humid, coastal, or corrosive environment.

• Free from visible damage, defects, deformation, rot, or deterioration upon delivery.

• Clearly documented on packing lists, bills of lading, product labels, treatment tags, or equivalent shipment documents.

Brand-name references, if any appear in supporting market research or acquisition documentation, are for market research only and are not intended to restrict competition.

2.2.2 Acceptable Lumber Treatment Types

The Contractor shall provide treated lumber using one of the following acceptable treatment types:

Treatment Type Minimum Treatment Level / Notes

Copper Azole, CA-C

Acceptable at 0.060 pcf. Standard Copper Azole treatment. A 0.060 pcf level is standard for Above Ground use, including decking or framing. This is a common residential treated wood type.

The Contractor shall not provide lumber that does not identify how it was treated. Lumber without treatment information is not acceptable unless approved in writing by the Contracting Officer. The Contractor shall provide product information, treatment tags, product labels, manufacturer documentation, or equivalent documentation sufficient for the Government to confirm the treatment type and treatment level.

2.3 Delivery, Shipping, Freight, Handling, and Transportation Services The Contractor shall provide delivery, shipping, freight, handling, transportation, carrier coordination, and documentation services as required by vendor location and as directed by the Government. The Contractor shall deliver the required lumber to the applicable delivery location identified in Section 4.3.

Shipping, freight, handling, transportation, carrier coordination, documentation, and delivery services shall include, as applicable:

• Freight and transportation charges.

• Carrier coordination.

• Shipping documentation.

• Bills of lading.

• Delivery coordination.

• Handling and loading support.

• Packaging support necessary for shipment.

• Palletizing, bundling, wrapping, banding, or securing lumber for transport.

• Fuel charges or surcharges.

• Accessorial charges.

• Customs, export, import, or transit documentation, if required.

• Port, terminal, or carrier documentation fees, if required.

• Delivery to the applicable Government-designated receiving location.

• Any other transportation-related cost required to complete delivery.

2.4 Delivery Requirement

The Contractor shall deliver 1,550 total pieces of required lumber, consisting of 150 pieces of 2x4x12, 1,200 pieces of 2x4x16, and 200 pieces of 2x4x20, to the applicable delivery location identified in Section

4.3 within 48 hours after award of contract unless otherwise authorized by the Contracting Officer.

2.5 Coordinate, Package, Mark, and Document Delivery

The Contractor shall coordinate delivery with the Government as soon as practicable after award and before release, shipment, or delivery of the lumber.

The Contractor shall package, bundle, palletize, wrap, band, or otherwise secure lumber in a manner appropriate for the size, quantity, weight, and anticipated shipping conditions to prevent damage, loss, deformation, water intrusion, contamination, or deterioration during transportation, handling, and storage.

Each shipment or delivery shall include a delivery coordination notice, packing list, bill of lading, or equivalent documentation that identifies, as applicable:

• Contract or purchase order number.

• Contractor name.

• Shipment or delivery date.

• Estimated delivery date and time.

• Delivery location.

• Item description.

• Total quantity shipped or delivered.

• Quantity shipped or delivered by board length.

• Quantity remaining, if any, including quantities remaining by board length.

• Lumber dimensions and board length.

• Lumber treatment type and treatment level.

• Manufacturer or product identification, if available.

• Lot, batch, or production information, if applicable.

• Carrier name, if applicable.

• Tracking number, if available.

• Bill of lading or shipping reference, if available.

• Point of contact for shipment or delivery.

• Special loading, unloading, handling, or storage requirements.

• Identification of any partial shipment, backordered quantity, damaged lumber, delayed lumber, or other delivery issue.

2.6 Submit Substitution Requests, if Applicable

The Contractor shall not substitute lumber size, length, grade, treatment type, treatment level, material specification, or quantity without prior written approval through the Contracting Officer.

Requests for substitution shall include:

• Original required item.

• Proposed substitute item.

• Manufacturer and product information.

• Technical specifications.

• Treatment type and treatment level.

• Board length.

• Explanation of equivalency.

• Quantity affected.

• Delivery impact.

• Price impact.

• Confirmation that the substitute meets or exceeds the required technical requirements.

2.7 Correct Damaged, Defective, Missing, or Nonconforming Lumber The Contractor shall promptly correct or replace damaged, defective, missing, or nonconforming lumber as required by the contract or purchase order.

The Contractor shall promptly notify the Government of potential delays, shortages, substitutions, carrier issues, port delays, customs issues, damaged lumber, or delivery issues.

2.8 Acceptance Criteria

Lumber and associated delivery, shipping, freight, handling, transportation, carrier coordination, and documentation services will be considered acceptable when:

• The required quantity of 1,550 total pieces of lumber is delivered to the applicable delivery location identified in Section 4.3.

• Delivered lumber consists of:

o 150 pieces of 2x4x12.

o 1,200 pieces of 2x4x16.

o 200 pieces of 2x4x20.

• Lumber is new, unused, commercially available, and suitable for structural or roofing support use.

• Lumber is 2x4 in the required 12-foot, 16-foot, and 20-foot lengths unless an alternate size or length is approved in writing by the Contracting Officer.

• Lumber uses one of the acceptable treatment types and minimum treatment levels listed in Section 2.2.2.

• Lumber treatment information is documented through product information, treatment tags, product labels, manufacturer documentation, or equivalent documentation.

• Lumber is free from visible damage, defects, deformation, rot, or deterioration upon delivery.

• Delivery is coordinated in accordance with this SOW.

• Packing lists, bills of lading, treatment documentation, and other required delivery documentation are provided.

• Damaged, defective, missing, or nonconforming lumber is corrected or replaced as required by the contract or purchase order.

• The Government verifies that the delivered lumber conforms to this SOW and Government direction.

If deficiencies are identified, the Contractor shall correct the deficiencies within the time directed by the Government.

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this Statement of Work.

3.2 Contractor Point of Contact

The Contractor shall provide a single point of contact for shipment coordination, delivery coordination, and communication with the Contracting Officer and Contracting Officer’s Representative.

The Contractor shall provide the name, telephone number, and email address of the Contractor point of contact after award and before shipment or delivery.

3.3 Employee Conduct

Contractor employees visiting Government facilities, vendor locations, or Government-designated receiving locations shall comply with applicable Government rules, vendor rules, access requirements, safety requirements, security requirements, and delivery instructions.

Contractor employees shall identify themselves as Contractor personnel when their status is not readily apparent.

4.0 OTHER APPLICABLE CONDITIONS

4.1 Security

Contractor access to classified information is not required under this Statement of Work.

Contractor employees may receive access instructions, delivery information, or receiving point of contact information necessary to perform this requirement. The Contractor shall use this information only for performance of the contract or purchase order and shall protect it from unauthorized disclosure.

4.2 Period of Performance

The period of performance begins on the date of award.

The Contractor shall complete required delivery within 48 hours after award of contract unless otherwise authorized by the Contracting Officer.

The period of performance continues through delivery, inspection, acceptance, and completion of any required corrective action.

4.3 Place of Performance

The primary place of performance shall be the Contractor’s facilities, vendor location, carrier facilities, transportation routes, and the applicable Government-designated receiving location.

Delivery locations are as follows:

Vendor Location Delivery Location

Local vendors in the Commonwealth of the Northern Mariana Islands and vendors in Guam

Rota Harbor, 44MM+V8P, Liyu, Rota 96951, Northern Mariana Islands

4.4 Hours of Operation

Delivery hours and access instructions will be provided through the Contracting Officer or authorized Government representative.

The Contractor shall coordinate delivery with the Government as soon as practicable after award and before release, shipment, or delivery of the lumber.

4.5 Protection of Information

The Contractor shall protect non-public Government information received or generated in connection with contract performance from unauthorized disclosure or dissemination.

The Contractor shall not release Government delivery information, receiving point of contact information, access instructions, shipment information, or contract information to outside parties except as necessary to perform the contract or as authorized by the Contracting Officer.

4.6 Section 508 Compliance

This requirement is for treated lumber and associated delivery, shipping, freight, handling, transportation, documentation, and related services. The requirement does not include the development, procurement, maintenance, or use of Electronic and Information Technology deliverables for the Government. Section 508 requirements are not applicable to the supplies being procured.

5.0 GOVERNMENT TERMS AND DEFINITIONS

Term Definition

ACZA Ammoniacal Copper Zinc Arsenate

CA-C Copper Azole, Type C

CNMI Commonwealth of the Northern Mariana Islands

COR Contracting Officer’s Representative

Cu8 Copper Naphthenate variant

CuN-W Copper Naphthenate variant

DHS Department of Homeland Security

Term Definition

FEMA Federal Emergency Management Agency

Government The United States Government

MCA Micronized Copper Azole pcf Pounds per cubic foot

Rota The Government-designated mission support location identified for this requirement

SOW Statement of Work

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide the following information, data, and documents to the Contractor for work required under this contract or purchase order, as applicable:

• FEMA Field Coordinator or Government point of contact information.

• Central Billing Account information, if applicable.

• Final delivery location, if applicable.

• Receiving point of contact information.

• Access instructions.

• Delivery hours.

• Staging area information.

• Unloading instructions.

• Carrier coordination information, if applicable.

• Other Government-furnished information necessary to support delivery, inspection, and acceptance.

The Government will not furnish property, equipment, materials, or supplies to the Contractor to accomplish the work specified in this Statement of Work, except as expressly stated in the contract or purchase order.

The Contractor shall use Government-furnished information, data, and documents only for the performance of work under this contract or purchase order. The Contractor shall not release Government-furnished information, data, or documents to outside parties without prior Government authorization, except as necessary for carrier coordination and delivery performance.

7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, labor, materials, supplies, equipment, packaging, transportation, carrier coordination, documentation, and services necessary to fulfill the requirements of this contract or purchase order, except for the Government-furnished resources specified in Section 6.0.

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