A2__SOW_MHE_Tinian_and_Saipan_Final.pdf

STATEMENT OF WORK

GROUND EQUIPMENT FEMA STAGING AREAS in TINIAN and SAIPAN FS4

FEMA-DR-4044-CNMI

1. Scope The Contractor shall furnish all management, supervision, personnel, equipment, materials, transportation, permits, and supplies necessary to perform services as defined by this Statement of Work (SOW) for the Federal Emergency Management Agency (FEMA). The government anticipates the need to: relocate construction materials (a) from the Tinian Sea Port location to multiple job sites across the island of Tinian and (b) from Fire Station Four location to multiple job sites across the island of Saipan.

2. Mission FEMA is authorized to provide disaster assistance to the Commonwealth of the Northern Marina Islands, Saipan, for emergencies, major disasters, and Incidents of National Significance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288), as amended. Per that authorization, this Statement of Work applies to the villages in the federal emergency declaration FEMA- DR-4404-Comonwealth of the Northern Marina Islands Saipan.

3. Location The current center point of operations is at the FEMA/Joint Field Office which is located at (Northern Mariana Islands Settlement Fund Bldg. Isa Dr., Capitol Hill. Saipan CNMI, 96950).

(a) The equipment will be placed at the CPA Tinian Sea Port. The equipment will be required at portions of the Island of Tinian at various locations.

(b) The equipment will be placed at the fire station four in Koblerville, Saipan. The equipment will be required at portions of the Island of Saipan at various locations.

4. Period of Performance The Period of Performance to have the equipment in place no later than 09/30/2019.

The period of performance starts with contract award. The base period is date of award through 3 months. Additionally, there will be three (3) three-month options periods for a total of up to 12 months.

5. Operational Day Unless otherwise specified by the Contracting Officer or the Contracting Officer’s Representative (COR) appointed over this contract, the required services in this contract will be done during within the hours of 6 AM to 6 PM, depending on scheduling, normally 8 hours per day, Monday through Saturday, but up to 12 hours.

6. Projected Workload This will require a minimum of 3 months, with three 3-month option periods for a total of up to 12 months.

7. Contractor Requirements Contractor roles and responsibilities are contingent on the services required specific to the disaster event. The required services and projected workload are specified in this Section. The Contractor shall:

a. Tinian:

i. Supply one (1) 6,000-pound (minimum) Capacity forklift, or Telehandler forklift the company will be required to supply fuel for this piece of equipment but not an operator. The company will be required to replace this with an equivalent in capacity for any maintenance over 24 hours.

ii. Supply One (1) 20 to 30 Ton Crane including an operator, fuel and all consumables when 24-hour notice is provided to schedule when required on-site. This will include all slings and lifting hardware as required to secure loads for public safety during lifting operations. The company shall be required to replace this with an equivalent in capacity for any maintenance over 24 hours, at no additional cost to FEMA. Invoiced at per-use basis with 24-hour notice to vendor for use.

b. Saipan:

i. Supply one (1) 6,000 pound, and (1) 10,000-pound Capacity Telescopic handler forklift to be located at Koblerville FS4. The company will be required to supply fuel and consumables for these pieces of equipment but not an operator. The company will be required to replace this with an equivalent in capacity for any maintenance over 24 hours.

ii. Supply One (1) 5,000 to 7,000-pound capability Boom Truck including an operator, fuel and all consumables to be located at Koblerville FS4. This will include all slings and lifting hardware as required to secure loads for public safety during lifting operations. The company shall be required to replace this with an equivalent in capacity for any maintenance over 24 hours, at no additional cost to FEMA.

c. The contractor is responsible for delivery and pick-up of this requested equipment.

d. Obtain all permits and licenses, as required, at the expense of the Contractor.

e. Coordinate all efforts with Government entities as required by Federal, Territorial, and Local laws and regulations.

f. Obtain appropriately trained, experienced and licensed staff, technicians and subcontractors to perform the work.

g. Provide staff that is able to obtain access to government facilities if needed for meetings. All Contractor staff will be required to go through the government process in place, as required by the COR, to allow them access to Government facilities. Contractor personnel are required to have a valid federal ID.

h. The Contractor shall provide professional, courteous, and timely services, activities, and management to ensure that all work identified in this Statement of

Work is completed. This includes incorporating customer service into operations, where appropriate, as well as employing a flexible and transparent performance management system that includes performance measures of Contractor staff, subcontractors, and other representatives.

i. Provide and perform maintenance activities for supplied materials handling equipment.

j. Provide all the material, labor, equipment, and services necessary for the mission. No Government Furnished Equipment (GFE) will be supplied.

k. Use Local subcontractors to the maximum extent practicable.

l. Actively coordinate with the FEMA CO or COR.

m. Identify and notify COR of potential project constraints.

n. Perform work and work order activities on time. Ensure Contractor performance meets the requirements outlined in this SOW, and Performance Evaluation.

o. Fuel will be set at current market value with a delivery charge included that is fair and reasonable as well as included in the original bid. Provide fuel for all equipment as part of the contract.

p. Contractor Safety

i. The Contractor shall furnish all required safety equipment and/or clothing, which may be required for personnel as mandated by Federal, Territorial, and Local code. This will include maintaining a safe working environment for the Contractor’s employees, FEMA staff, other Contractors and the general public. At no time shall the Contractor leave unattended or otherwise unprotected, any safety hazard that might cause injury to persons.

ii. The Contractor shall comply with the Federal and CNMI Department of Labor and the Occupational Safety and Health Administration (OSHA) safety regulations, rules and requirements, as well as any Federal, State, County and Local laws, codes, and ordinances.

q. Provide reports: Notification of monthly and quarterly maintenance of machines, notification of repairs, downtime, parts ordered, replacement unit delivery or additional similar reports as defined and requested by the COR. Ensure that all reports meet the information needs specified, and any additional information requested by the COR. Maintain accurate records and provide all documents requested.

r. Repair all equipment within 4 hours. If any equipment is requiring maintenance over 24 hrs. a replacement will be necessary of the same capacity to provide continuity of operations, at no additional cost to FEMA.

s. The contractor will supply all maintenance, fuel and consumables for this equipment for the duration of the lease. Fuel cannot be stored on site - must be delivered by truck or other means.

t. The contractor is responsible for delivery and picking up the equipment at the end of the contract period of performance or if an option period is not exercised.

8. Contract Line Items:

Item Quantity Unit

(month) Base Period (3 months)

Option 1 (3 months)

Option 2 (3 months)

Option 3 (3 months)

Tinian – min 6k – 3 ton

Saipan – min 6k-3 ton

Saipan – min 10k-5 ton

Saipan – Boom Truck** (includes operator)

TOTAL

Item Quantity Unit

(Hour) Base Amount (120 hours)

Optional 1 Amount (120 hours)

Optional 2 Amount (120 hours)

Tinian –20- 30-ton Crane* (includes operator)

TOTAL

*The Contractor shall be responsible for providing an operator for the crane and all ancillary equipment for lifting, stabilizing, movement, safety, (no operator is required for the forklift or telehandler), support personnel, equipment, and materials. This includes any collateral equipment, vehicles, transportation of materials.

** The Contractor shall be responsible for providing an operator for the Boom Truck and all ancillary equipment for lifting, stabilizing, movement, safety, (Operator is not required for the telescopic handlers), support personnel, equipment, and materials. This includes any collateral equipment, vehicles, transportation of materials.

The contractor is responsible for delivery and pick-up of this requested equipment.

FEMA Transportation will not relocate this equipment to the designated location on Tinian or Saipan.

9. Project Management The Contractor shall provide all needed manpower to manage the operations of the contract to including an operator for the crane and boom truck (FEMA will provide a forklift/Telehandler operators).

10. Quality Control The Contractor shall develop, present, maintain and update a quality control plan to monitor performance to ensure appropriate quality is achieved. The quality control plan must include processes for ensuring work is consistent with the specifications set forth in this Statement of Work. The plan shall identify processes for addressing delayed activities. The Contractor shall monitor the quality of work using this established plan, which will also be used to facilitate Government oversight of the contract and inspection of work performed.

11. Other Terms At no time will any electronic equipment be connected to the FEMA network server, fax, copy machines, or WIFI. The contractor shall not have access to consumable or general office supplies.