70FBR724Q00000008 - Guard Service for Iowa Disasters.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERICAL ITEMS

Federal Emergency Management Agency Point of Contact: Stewart Knotts

Phone: (202) 445-7811 Email: stewart.knotts@fema.dhs.gov

Solicitation Number: 70FBR724Q00000008 Posted Date: June 14, 2024 Deadline for Questions: June 17, 2024, NLT 2:00 pm ET Quotations Due: June 20, 2024, NLT 2:00 pm ET Classification Code: S206 – Guard Services Set Aside: Small Business NAICS Code: 561612 – Security Guards and Patrol Services

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

II. Solicitation 70FBR724Q00000008 is being issued as a Request for Quote (RFQ).

III. This solicitation document and its incorporated provisions and clauses are those in Federal Acquisition Circular (FAC 2024-05), effective May 22, 2024.

IV. This effort is solicited as a small business set-aside, with preference being given to local business within the declared counties of Iowa in accordance with the Robert T. Stafford and Local Community Recovery Act of 2006 under NAICS code 561612 – Security Guards and Patrol Services. The Small Business Size Standard is $29M. Per FAR 26.202 (Local Area Preference), preference shall be given, to the extent feasible and practicable, to local firms. This effort will consider potential offerors that are doing business primarily in the area affected by severe storms and tornadoes as declared by Presidential Disaster Declarations DR-4779 and DR-4784 in the state of Iowa (see Attachments 5 - Disaster Declaration Maps for DR-4779-IA and DR-4784-IA).

Please be advised, funds are not presently available. The Government’s obligation under this request is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this award and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

V. Contract Line Items - All interested firms shall provide quotes for the solicited services described in Attachment 01 - Statement of Work (SOW) and Attachment 2: Pricing Schedule Worksheet.

VI. N/A

VII. Service will be required immediately after award. Period of performance will consist of one 3-month Base period, with two 3-month Option periods. Service will be performed at designated FEMA facilities in support of disaster response and recovery operations in the state of Iowa.

VIII. FAR 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition, as does an addendum (see pages 4 and 5).

IX. FAR 52.212-2, Evaluation – Commercial Items

Proposal Instructions: The contractor’s response must be submitted in two parts (separate PDF files): a technical proposal and a price proposal. Each volume shall be separate and complete so that evaluation of each may be accomplished independently. Both the technical proposal and price proposal shall be submitted via email to the Contracting Officer.

a) The Government will award a fixed unit price contract resulting from this solicitation to the responsible offeror whose offer confirming to the solicitation will be most advantageous to the Government, price and other factors considered. Offers will be evaluated for best value using trade-off criteria. The following factors will be used to evaluate offers:

1. Technical Capability

2. Past Performance

3. Price

Technical and past performance, when combined, are approximately equal to price.

Volume I: Technical Proposal

Contractors are required to submit a comprehensive and complete technical proposal that demonstrates their ability to perform the tasks described in the SOW. Contractors must be responsive to all the requirements of this notice and provide sufficient information to allow evaluation of the technical quotation per the evaluation factors. It must be concise, well written and presented in a clear straight-forward manner. Factor 1. Technical Capability shall be prepared using the following guidance:

Maximum of three (3) single-sided pages. Submitted on 8½” x 11” pages, using no less than ten (10) point character size. There are no page limitations for Factor 2. Past Performance. Contractors are required to adhere to all the page limitations. Information found on pages that exceed any page limitation will not be considered.

Factor 1. Technical Capability (limited to 3-pages)

The Contractor shall describe their proposed solution to achieve requirements outlined in the SOW and address the Offeror’s technical approach and methodology. At a minimum, the offeror shall address the functions and disciplines involved for each objective, skill levels, and quantity of resources and methods of operation.

The Contractor shall address how they will manage risks (both identifying and mitigating risks). In addition, the offeror shall include a detailed discussion on how any subcontracted work will be managed and integrated to ensure efficient and effective services are provided. The technical proposal will be evaluated to access the level of confidence that the Offeror will successfully meet SOW requirements.

RATING SCHEME FOR TECHNICAL PROPOSAL

RATING DESCRIPTION

High Confidence The Government has a high level of confidence that the offeror understands the requirement and will be successful in performing the contract.

Some Confidence

The Government has a moderate level of confidence that the offeror understands the requirement and will be successful in performing the contract.

Low Confidence

The Government has a low level of confidence that the offeror understands the requirement and will be successful in performing the contract.

Factor 2: Past Performance (no page limit)

The submitted past performance experiences shall be of contractual work that is similar to the requirements set forth in this solicitation. Past experience summaries shall be for projects completed in the last three years or currently in progress, which are of similar size, scope, and complexity relevant to the effort required by this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of the State and local governments, and commercial customers. Contracts with the parent or an affiliate of the offeror may not be used. The following information shall be provided for each referenced contract:

a. Program title or project name

b. Contract number

c. Contract type

d. Brief synopsis of work performed

e. Brief discussion of how the work performed is relevant to this solicitation

f. Contract value

The Government will consider the aforementioned information, as well as information obtained from any other sources, when evaluating the offeror’s experience. The past performance evaluation will assess the Offeror’s record of recent and relevant work for government and private sector clients. Attachment 3: Past Performance Questionnaire may be used but is not required when submitting past performance information.

RATING DEFINITIONS FOR PAST PERFORMANCE

RATING DESCRIPTION

Exceptional Based on an offeror’s past performance record, essentially no doubt exists that the offeror will successfully perform the required effort.

Satisfactory

Based on an offeror’s past performance record, it is likely that the offeror will successfully perform the required effort.

Unsatisfactory

Based on an offeror’s past performance record, it is not likely that the offeror will successfully perform the required effort.

Neutral

No performance record is identifiable upon which to base a meaningful performance rating.

This is neither a negative nor positive assessment.

Volume II: Price Proposal

Factor 3. Price

Offerors shall complete Attachment 2: Pricing Schedule Worksheet and return with proposal submission.

Do not change the Government provided estimated level of effort; simply provide the name of your company and insert the fixed labor rate. The government will verify calculations for accuracy.

Technical and past performance, when combined, are considered of equal importance when compared to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s)

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

X. FAR 52.212-3, Offeror Representation and Certifications, applies to this acquisition. All vendors must be registered in System for Awards Management (http://www.sam/gov/portal) to be eligible for award.

XI. FAR 52.212-4, Contract Terms and Conditions, applies to this acquisition.

XII. FAR 52.212-5, Contract Terms and Conditions Required to Implement Status of Executive Orders – Commercial Products and Commercial Services (Feb 2024) applies to this acquisition, with the following additional clauses specifically cited and applicable to this acquisition: (b)(1) 52.203-6; (b)(4) 52.023-17;

(b)(5) 52.204-10; (b)(7) 52.204-14; (b)(9) 52.204-27; (b)(12) 52.209-6; (b)13) 52.209-9; (b)(18) 52.219- 6; (b)(23) 52.219-14; (b)(31) 52.222-3; (b)(33) 52.222-21; (b)(35) 52.222-35; (b)(36) 52.222-36; (b)(37) 52.222-37; (b)(38) 52.222-40; (b)(39) 52.222-50; (b)(40) 52.222-54; (b)(48) 52.223-18; (b)(51)(i) & (ii);

(b)(55) 52.225-13; (b)(62) 52.232-33; (c)(1) 52.222-41; (c)(2) 52.222-42; (c)(3) 52.222-43; (c)(7) 52.222- 55; (c)(8) 52.222-62.

XIII. In accordance with FAR 52.252-1 and FAR 52.252-2, the following solicitation clauses and provisions are incorporated by reference, available at www.acquisition.gov/far/:

FAR 52.202-1 Definitions FAR 52.203-3 Gratuities FAR 52.204-9 Personal Identity Verification of Contractor Personnel FAR 52.204-19 Incorporation of Reference of Representation and Certifications FAR 52.224-1 Privacy Act Notification FAR 52.224-2 Privacy Act FAR 52.224-3 Privacy Training – Alternate 1 FAR 52.233-2 Service of Protest FAR 52.246-25 Limitation of Liability – Services

FAR 52.212-1 Addendum – As noted at item VIII this Addendum replaced the text of FAR 52.212-1 in its entirety:

Instructions to Vendors – Commercial Items

(a) Proposals must be received by Thursday June 20, 2024, 2:00 pm ET. Submission shall be via email to stewart.knotts@fema.dhs.gov As a minimum, quotations must contain:

(1) The Request for Proposal number;

(2) The name, address, and telephone number of the vendor;

(3) Item Quantity and Description of items being quoted in sufficient detail to evaluate compliance with the requirements in the sonication. This may include product literature, or other documents, if necessary;

(4) Price and any discount terms;

(b) Prospective offerors must be registered in the System for Award Management (SAM) (www.sam.gov) in order to be eligible for award. All responsible sources may submit a quotation which, if timely received, shall be considered by this agency. The Government will award a fixed price contract resulting from this RFQ to the responsible offeror whose offer provides the best valued quote to the government.

(c) Late submissions.

(1) Vendors are responsible for submitted quotations to reach the Government office designated by the date and time specified in this solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 pm, local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation 3after the exact time specified for receipt of quotations is considered late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(d) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers or quotations for award purposes by adding the total price for all options to the total price for the basic requirement to determine the total evaluated price. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options will not obligate the Government to exercise the option(s).”

(1) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option periods possible under FAR 52.217-8 (maximum of six months), the Government will evaluate the option to extend services by adding six months of the offeror’s final option period price to the offeror’s total price. This amount will be the total evaluated price. The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods). Prices for the base and option periods, including the 6-month option available under FAR 52.217-8, will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the solicitation and as proposed in the technical submission. The price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award. If, at the end of the contract’s/order’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.

(e) The Stafford Act – Local Area Evaluation Preference

(1) Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except for offers who reside or primarily do business in the disaster or emergency area. The factor of 10 percent shall be applied on a line-item basis or to any group of items on which award may be made. Other evaluation factors described in the solicitation shall be applied before application of the factor. When the two highest rated offerors are a local business concern and a non-local business concern, and the evaluated offer of the local business concern is equal to the evaluated offer of the non-local business concern after considering the price evaluation preference, award will be made to the local business concern.

(2) Local Area Offerors: If an offeror fails to comply with local area criterion or the contracting officer determines the offeror does not meet the criteria that it resides or primarily does business in the disaster or emergency area, then its offer will be evaluated by adding a factor of 10 percent to its price.

FAR 52.216-1, Type of Contract

The Government contemplates award of a Fixed Price contract resulting from this solicitation. (End of Provision)

FAR 52.217-5 Evaluation of Options

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers or quotations for award purposes by adding the total price for all options to the total price for the basic requirement to determine the total evaluated price. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options will not obligate the Government to exercise the option(s). (End of provision)

FAR 52.217-8 Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within one (1) day. (End of clause)

FAR 52.217-9 Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within one

(1) day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least three (3) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 12-months. (End of clause)

HSAR 3052.205-70 Advertisements, Publicizing Awards, and Releases

The Contractor shall not refer to this contract in commercial advertising or similar promotions in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or is considered by the Government to be superior to other products or services. (End of clause)

HSAR 3052.212-70 Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference:

https://www.acquisition.gov/browsefar

(a) Clauses.

HSAR 3052.204-71 Contractor Employee Access HSAR 3052.204-72 Safeguarding of Controlled Unclassified Information HSAR 3052.204-73 Notification and Credit Monitoring Requirements for Personally Identifiable Information Incidents HSAR 3052.242–72 Contracting Officer's Representative (Dec 2003)

FAM 3X05.470-90 Press Releases

Advertisements, Publicizing Awards, and Press Releases

All press releases or announcements about Agency programs, projects, and/or contract awards need to be cleared by the FEMA CO. Under no circumstances shall the Contractor, or anyone acting on behalf of the Contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any publicity press release or commercial advertising without first obtaining explicit written consent to do so from the CO. The Contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or considered to be superior to other products or services.

Information Technology Security Awareness Training

(a) Applicability. This clause applies to the Contractor, its subcontractors, and Contractor employees (hereafter referred to collectively as “Contractor”). The Contractor shall insert the substance of this clause in all subcontracts.

(b) Security Training Requirements.

(1) All users of Federal information systems are required by Title 5, Code of Federal Regulations, Part 930.301, Subpart C, as amended, to be exposed to security awareness materials annually or whenever system security changes occur, or when the user’s responsibilities change. The Department of Homeland Security (DHS) requires that Contractor employees take an annual Information Technology Security Awareness Training course before accessing sensitive information under the contract. Unless otherwise specified, the training shall be completed within thirty (30) days of contract award and be completed on an annual basis thereafter not later than October 31st of each year. Any new Contractor employees assigned to the contract shall complete the training before accessing sensitive information under the contract. The training is accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors. The Contractor shall maintain copies of training certificates for all Contractor and subcontractor employees as a record of compliance. Unless otherwise specified, initial training certificates for each Contractor and subcontractor employee shall be provided to the Contracting Officer’s Representative (COR) not later than thirty (30) days after contract award. Subsequent training certificates to satisfy the annual training requirement shall be submitted to the COR via e-mail notification not later than October 31st of each year. The e-mail notification shall state the required training has been completed for all Contractor and subcontractor employees.

(2) The DHS Rules of Behavior apply to every DHS employee, Contractor and subcontractor that will have access to DHS systems and sensitive information. The DHS Rules of Behavior shall be signed before accessing DHS systems and sensitive information. The DHS Rules of Behavior is a document that informs users of their responsibilities when accessing DHS systems and holds users accountable for actions taken while accessing DHS systems and using DHS Information Technology resources capable of inputting, storing, processing, outputting, and/or transmitting sensitive information. The DHS Rules of Behavior is accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors. Unless otherwise specified, the DHS Rules of Behavior shall be signed within thirty (30) days of contract award.

Any new Contractor employees assigned to the contract shall also sign the DHS Rules of Behavior before accessing DHS systems and sensitive information. The Contractor shall maintain signed copies of the DHS Rules of Behavior for all Contractor and subcontractor employees as a record of compliance. Unless otherwise specified, the Contractor shall e-mail copies of the signed DHS Rules of Behavior to the COR not later than thirty (30) days after contract award for each employee. The DHS Rules of Behavior will be reviewed annually, and the COR will provide notification when a review is required. (End of clause)

Section 508 Compliance

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L.105-

220) requires that when Federal agencies develop, procure, maintain, or use electronic and information technology (EIT), they must ensure that it is accessible to people with disabilities. Federal employees and members of the public who have disabilities must have equal access to and use of information and data that is comparable to that enjoyed by non-disabled Federal employees and members of the public. All EIT deliverables within this work statement shall comply with the applicable technical and functional performance criteria of Section 508 unless exempt. Specifically, the following applicable EIT accessibility standards have been identified: Section 508 Applicable EIT Accessibility Standards

a. 36 CFR 1194.21 Software Applications and Operating Systems applies to all EIT software applications and operating systems procured or developed under this work statement including but not limited to GOTS and COTS software. In addition, this standard is to be applied to Web-based applications when needed to fulfill the functional performance criteria. This standard also applies to some Web based applications as described within 36 CFR 1194.22.

b. 36 CFR 1194.22 Web-based Intranet and Internet Information and Applications, applies to all Web-based deliverables, including documentation and reports procured or developed under this work statement. When any Web application uses a dynamic (non- static) interface, embeds custom user control(s), embeds video or multimedia, uses proprietary or technical approaches such as, but not limited to, Flash or Asynchronous JavaScript and XML (AJAX) then 1194.21 Software standards also apply to fulfill functional performance criteria.

c. 36 CFR 1194.24 Video and Multimedia Products applies to all video and multimedia products that are procured or developed under this work statement. Any video or multimedia presentation shall also comply with the software standards (1194.21) when the presentation is through the use of a Web or Software application interface having user controls available.

d. 36 CFR 1194.25 Self Contained, Closed Products, applies to all EIT products such as printers, copiers, fax machines, kiosks, etc. that are procured or developed under this work statement.

e. 36 CFR 1194.31 Functional Performance Criteria applies to all EIT deliverables regardless of delivery method. All EIT deliverable shall use technical standards, regardless of technology, to fulfill the functional performance criteria.

f. 36 CFR 1194.41 Information Documentation and Support applies to all documents, reports, as well as help and support services. To ensure that documents and reports fulfill the required 1194.31 Functional Performance Criteria, they shall comply with the technical standard associated with Web-based Intranet and Internet Information and Applications at a minimum. In addition, any help or support provided in this work statement that offer telephone support, such as, but not limited to, a help desk shall have the ability to transmit and receive messages using TTY.

AI Language – The Contractor will not use or deploy the use of Artificial Intelligence unless expressly authorized by the Contracting Officer.

XIV. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

XV. Quote must be received not later than 2:00 pm ET, Thursday June 20, 2024. Submission shall be via email to stewart.knotts@fema.dhs.gov

XVI. For additional information regarding this solicitation, please send an email to Stewart Knotts at stewart.knotts@fema.dhs.gov. Please ensure to reference the RFQ number in the subject line.

LIST OF ATTACHMENTS

Attachment 1: Statement of Work Attachment 2: Price Schedule Worksheet Attachment 3: Past Performance Questionnaire Attachment 4: Wage Determination Attachment 5: Disaster Declaration Maps Attachment 6: Notice to Offerors – Statement of Contractor Assurance Attachment 7: FAR 52.204-24 Representation - Certain Telecom and Video Surveillance Services Attachment 8: FAR 52.204-26 Covered Telecom Equipment and Services - Representation

Attachments 2, 6, 7, and 8 are required to be completed and returned with proposal submission.