70FBR622Q00000007 Office Furniture Move-TRO 11022021.pdf

FEMA REQUEST FOR QUOTATION: 70FBR622Q00000007

Request for Quotation (RFQ) Combined Synopsis/ Solicitation

70FBR622Q00000007

November 2, 2021

FEMA TRO Office Furniture Move – 11000 IH 35, N Austin, Texas 78753

484210 – Used Household and Office Goods Moving

November 30 through December 9, 2021

November 10, 2021 11:00 a.m. Central Time

November 15, 2021 3:00 p.m. Central Time

November 19, 2021 3:00 p.m. Central Time

Solicitation Type:

Solicitation Number:

Date:

Description/Location:

NAICS Code:

Period of Performance:

Site Visit:

Questions Due:

Quotations Due:

Contract Type: Firm Fixed Price Purchase Order for Commercial Services (Non-Personal Services)

A.1 NOTICE TYPE: Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and Part 13 - Simplified Acquisition Procedures –as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation, 70FBR622Q00000007, is issued as a Request for Quotation, This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-07 Effective Date 09-10-2021.

Funds are not yet obligated, and no award will be made until funds are certified/obligated. The solicitation number is RFQ #70FBR622Q00000007.

The North American Industrial Classification System (NAICS) code for this procurement is 484210 Used Household and Office Goods Moving. Offeror’s Representations and Certifications must indicate this NAICS code in their entity registration in the System of Award Management (SAM.gov) to be considered.

This award has been set-aside for Local Disaster Area Set businesses who reside or primarily conduct business within a county under Presidentially Declared Disaster DR-4332-TX and the Robert T.

Stafford Disaster Relief and Emergency Assistance Act, as Amended. Stafford Act | FEMA.gov .

A.2 INSTRUCTIONS TO OFFERORS

The following FAR Provisions apply and require content submission:

52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and a statement regarding any addenda to the provision.

https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6 https://www.acquisition.gov/far/part-13#FAR_13_104 https://www.fema.gov/disaster/stafford-act https://www.acquisition.gov/far/part-52#FAR_52_212_1

52.212-2, Evaluation-Commercial Items, 52.212-3, Offeror Representations and Certifications-Commercial Items 52.212-4, Contract Terms and Conditions-Commercial Items

A.3 A.3.1 DISASTER AREA SET-ASIDE

This requirement is issued as a Local Disaster Area Set-Aside under Presidentially Declared Disaster DR- 4332-TX and the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as Amended. Stafford Act | FEMA.gov .

Offerors must reside, or primarily do business in, the following DR-4332-TX counties:

Aransas, Austin, Bastrop, Bee, Bexar, Brazoria, Burleson, Caldwell, Calhoun, Chambers, Colorado, Comal, Dallas, DeWitt, Fayette, Fort Bend, Galveston, Goliad, Gonzales, Grimes, Guadalupe, Hardin, Harris, Jackson, Jasper, Jefferson, Jim Wells, Karnes, Kleberg, Lavaca, Lee, Liberty, Madison, Matagorda, Milam, Montgomery, Newton, Nueces, Orange, Polk, Refugio, Sabine, San Augustine, San Jacinto, San Patricio, Tarrant, Travis, Tyler, Victoria, Walker, Waller, Washington, Wharton

A.3.2 All offerors must certify their location.

Information in Attachment 2, Disaster Area Representation must be filled in and returned with quotation. (Attachment 2, Disaster Area Representation)

A.4 AGENCY/OFFICE:

Department of Homeland Security Federal Emergency Management Agency (FEMA) Region VI Texas Recovery Office 11000 Interstate 35, N Austin, TX 78753

A.5 DESCRIPTION OF REQUIREMENT:

The Federal Emergency Management Agency’s Texas Recovery Office (TRO) located at 11000 Interstate 35 N, Austin, TX 78753 is relocating their office and has an immediate need for office furniture movers, to pick up, transport, unload and reassemble some furniture items at destination. Items to be assembled are identified in the SOW Attachment 1 Item List.

The service performed will include the packing and palletization, loading of office furniture, transportation, unloading and assembly of designated furniture components. The offeror shall provide all personnel, equipment, transportation, expertise, and supplies to fulfill this requirement. Furniture shall be delivered without damage. The details are provided in the Statement of Work which has been incorporated into this Solicitation in its entirety.

Attachment 1 – Statement of Work (SOW), (inclusive of all attachments listed within the SOW)

A.6. SITE VISIT:

Offerors will have an opportunity to attend a site visit identified in the Site Visit Schedule - Table 1:

https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4

Table 1 SITE VISIT SCHEDULE – FURNITURE PICKUP LOCATION Location Date Time FEMA / Texas Recovery Office 11000 Interstate 35 N Austin, TX 78753

Wednesday, November 10, 2021 11:00 a.m. Central Time

A.6.1 SITE ACCESS INSTRUCTIONS:

All Contractors must provide to the Contracting Officer Representative (COR) an employee name list (legal names) requiring access to the sites preferably 72-hours in advance, but not less than 24-hours in advance.

All employees accessing the locations must provide a valid Government issued identification, such as a driver’s license or passport. All contract employees will be escorted by a Government employee at all times while performing at site location.

A.6.2 COVID GUIDELINES FOR SITE ACCESS:

Contractors:

a) If visiting this facility for any purpose, you must have completed and possess the government provided Certification of Vaccination form and present the completed form to the Protective Security Officer (PSO) when going through facility security screening. (Attachment 3 in the SOW)

b) If you are not fully vaccinated, you must have in your possession documentation of a negative COVID-19 test result from within the last 72 hours to show the agency you are visiting.

c) While in the facility, follow the workplace safety plans and protocols that you are visiting.

d) Any requests for a medical or religious accommodation from being vaccinated should be directed to the agency you are visiting.

e) Contractors must be in compliance with the instructions in Presidential Executive Order 14042 –

Ensuring Adequate COVID Safety Protocols for Federal Contractors (Attachment 4 in SOW)

Additional guidance is provided at the Government Wide Point of Entry at SAM.gov. (Click on the link to access this information).

A.7 DELIVERY SCHEDULE:

Pickup of items shall begin not later than November 30, 2021 be completely delivered to new office with designated items installed at location by December 9, 2021. The pickup location will be open over the weekend upon request and approval of Contracting Officer Representative.

A.8. IMPORTANT DATES:

Site Visit:

Questions Due:

Quotations Due:

Pickup/Delivery of Items

Wednesday, November 10, 2021 11:00 a.m. (Central

Time) November 15, 2021 3:00 p.m. (Central Time)

November 19, 2021 3:00 p.m. (Central Time)

November 30 through December 9, 2021 https://sam.gov/opp/f7d3c66892a54e9499af36c2d12799ad/view

A.9 QUESTIONS CONCERNING THIS RFQ:

All questions regarding this RFQ shall be submitted in writing, via email, to the Contracting Officer, and copied to the Supervisory Contracting Officer. Questions and answers will be posted to Beta.Sam.gov in the solicitation announcement. The deadline for questions is November 10, 2021 at 3:00 p.m. Central Time. No phone calls will be accepted.

Sandra Shanks, Contracting Officer Sandra.Shanks@fema.dhs.gov

Patricia Gilmore, Supervisory Contracting Officer Patricia.Gilmore@fema.dhs.gov

B.1 - PRICE/COST SCHEDULE

At the time of this solicitation the destination is not yet determined but will be one of the following locations:

Location 1: 12515 Research Blvd., Austin, TX 78759 – Approximately 9 miles from TRO Location II: 9601 Amberglen, Ste 200, Austin, TX 78729 – Approximately 14 miles from TRO Location III: 2535 Ridgepoint Drive, Austin, TX 78754 – Approximately 8 miles from TRO

The location will be determined before the contract is issued. Please provide a quotation for each location.

Furniture will be moved to only one location.

B.2 COST SCHEDULE TABLE

Line Item Description Total Delivery Date 0001 Load, transport, unload and assemble items identified for assembly in Item List (SOW Attachment 1).

Location 1 12515 Research Blvd., Austin, TX 78759 Location 2 9601 Amberglen, Ste 200, Austin, TX 78729 Location 3 2535 Ridgepoint Drive, Austin, TX 78754

C.1 - IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

C.2 Government Officials Assigned to this Contract:

Contracting Officer: Sandra Shanks Email: Sandra.Shanks@fema.dhs.gov

Supervisory Contracting Officer: Patricia “Patty” Gilmore Email: Patricia.Gilmore@fema.dhs.gov

Contracting Officer’s Representative: Sandra Edwards-Woods Email: Sandra.Edwards@fema.dhs.gov mailto:Sharon.Edwards3@fema.dhs.gov mailto:Sandra.Shanks@fema.dhs.gov mailto:Patricia.Gilmore@fema.dhs.gov mailto:Sandra.Shanks@fema.dhs.gov mailto:Patricia.Gilmore@fema.dhs.gov mailto:Sandra.Edwards@fema.dhs.gov

D.1 INVOICE INSTRUCTIONS

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis. Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at:

FEMA-Finance-Vendor-Payments@fema.dhs.gov

A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

D.2 DEFECTIVE OR IMPROPER INVOICES

Name, title, phone number, and email of officials of the contractor business concern who are to be notified when the Government receives an improper invoice.

Name: TBD Title:

Phone:

Email:

D.3 SF 1034 INSTRUCTIONS:

D.4 SF 1034 -FIXED PRICE

The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

1. U.S. Department, Bureau, or establishment and location: Name and address of the contracting office which issued the contract

2. Date voucher prepared: Date voucher submitted to the designated billing office cited under the contract or order.

3. Contract No. and date: Contract No. and, when applicable, the Order No. and date as shown on the award document.

4. Requisition No. and date: Leave blank or fill-in in accordance with the instructions in the contract.

5. Voucher No.: Start with “1” and number consecutively. A separate series of consecutive numbers must be used beginning with “1” for each contract number or order number (when applicable). Note: Insert the word “FINAL” if this is the last voucher.

6. Schedule No.; paid by; date invoice received; discount terms; payee's account No.;

http://www.gsa.gov/portal/forms/type/SF mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov shipped from/to; weight; government B/L: Leave all these blocks blank.

7. Payee's name and address: Name and address of contractor as it appears on the contract. If the contract is assigned to a bank, also show “CONTRACT ASSIGNED” below the name and address of the contractor.

8. Number and date or order: Leave blank. (See #3 above.)

9. Date of delivery or service: The period for which the incurred costs are being claimed (e.g., month and year; beginning and ending date of services, etc.).

10. Articles or services: Insert the following: “For detail, see the total amount of the claim transferred from the attached SF 1035, page X of X.”

11. Quantity; unit price; (cost; per): Insert for supply contracts

12. Amount: Insert the total amount claimed from the last page of the SF 1035.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

Name of Official Title

D.5 CONTRACT TYPE:

This will be issued as a firm fixed-price purchase order.

E.1 STATEMENT OF WORK

See Attachment 1, “Statement of Work”

E.2 - DELIVERABLES AND DELIVERY INSTRUCTIONS

Delivery shall begin on November 30, 2021 and be completed by December 10, 2021.

E.3 MODIFICATIONS

Under this contract, the Contracting Officer is the only Government official authorized to make changes via a Standard Form 30.

F.1 CONTRACT CLAUSES

(1) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, by reference (see SF 1449 block 27a)

(2) Addendum to 52.212-4

In addition to the FAR 52.212-4 “Contract Terms and Conditions—Commercial Items” the following FAR, HSAR and FEMA Clauses are incorporated as an addendum to this contract The full text can be accessed at https://www.acquisition.gov/:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1941_275262 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1941_275262 https://www.acquisition.gov/

G.1 LIST OF DOCUMENTS, EXHIBITS, AND OTHER

Attachment 1: Statement of Work

Attachment 2: Disaster Area Representation

Attachment 3: Notice of Filing Requirements for Agency Protests

H.1 EVALUATION FACTORS

- FACTOR 1: Capability to perform . The Offeror must provide all personnel, tools, equipment, transportation, and expertise to perform the requirements set forth in the Statement of Work.

- FACTOR 2: Delivery: Offeror must be able to meet the delivery timelines and be ready and able to perform on proposed dates.

- FACTOR 2: Past Performance: The Government may contact references to determine past performance of a vendor. The Government may also at its discretion, evaluate and consider other relevant Past Performance information to which it has access, such as the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and may contact references for any information that comes into its possession.

- FACTOR 3: Price: Pricing will be checked for reasonableness.

Order of Importance: All factors are equal.

The basis for award is the offer exhibiting the best value to the Government in accordance with the terms and conditions of the contract and at a reasonable price.

FAR Clause Title Year 52.202-1 Definitions Jun 2020 52.212-2 Evaluation – Commercial Items Oct 2014 52.212-3 Offeror Representations and

Certifications-Commercial Items Feb 2021

52.212-4 Contract Terms and Conditions – Commercial Items

Oct 2018

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items

Jul 2021

52.226-3 Disaster or Emergency Area Representation

Nov 2007

52.226-4 Notice of Disaster or Emergency Area Set-Aside

Nov 2007

52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area

Nov 2007

3005.471-2 Contract Clauses

Attachment 1: Statement of Work

Statement of Work Office Relocation Services

Federal Emergency Management Agency (FEMA) TRO-Austin

November 2, 2021

1. INTRODUCTION

Federal Emergency Management Agency (FEMA) is seeking to procure moving contractors to transfer office furniture, partitions, office equipment, high-density file system, file cabinets (empty), safe, palletized items; shelving, archival records in boxes, supplies, and documents (hereafter may be called “property”) from FEMA TRO-Austin warehouse location to (new location) identified below.

2. PROJECT PURPOSE

The project purpose is to seek a contractor that will possess the appropriate expertise to orderly and efficiently relocate all related office furniture, equipment, partitions, boxes of supplies, documents, and other miscellaneous office contents from TRO-Austin warehouse, located at 11000 North I-35 Hwy, Austin, Texas to TRO (new location address). Property includes, but is not limited to, the following: freestanding office furniture; office equipment, such as plotters, printers, scanners; high-density file system; file cabinets, empty; safe; palletized items; shelving; archival records in boxes; and office supplies as specified on (Refer to Attachment 1: TRO Austin Inventory List). The overarching objectives are: (1) to remove property from FEMA TRO-Austin warehouse, (2) transport property to TRO-FEMA new office location, and (3) assemble and set-up office furniture in FEMA new office location.

3. SCOPE OF WORK

The contractor:

1. Shall provide all commercial transportation, labor, supervision, material, packing supplies, tools, equipment, and expertise necessary to perform the move of all property; to include boxes, packing tape, moving/packing supplies, shrink wrap and pallets. (Refer to Attachment 1-TRO Austin Inventory List below)

2. Shall wrap, palletize, load, and transport all property to destination and offload and setup property in identified spaces at office location. Items shall be packaged, transported and delivered according to current industry standards and manufacturer recommendations for items such as refrigerators, computers, monitors, x-ray equipment, printers and monitors.

3. Shall unwrap and assemble tables and credenzas at new location.

4. Shall be responsible for picking up all property from FEMA TRO-Austin warehouse, located at 11000 I-35 Hwy, Austin, TX 78753, and delivering/placing all property at (new location address) NLT 72 hours after each pick-up and all property delivered by Thursday, December 9, 2021.

5. Contractor shall provide a list of names of contractor personnel names that will be entering each facility, prior to start date of contract with a copy of each person(s) government issued identification. (Note: If for some reason a contractor personnel will be out, the replacement contractor personnel name and driver license shall be submitted for building entry).

6. Contractor shall provide OMB Control No. 3206-0277 Certification of Vaccination for each employee at the job site and shall follow guidance set forth in Executive Order 14042 Ensuring Adequate COVID Safety Protocols for Federal Contractors.

7. Contractor shall wear mask while in the government facility.

8. Contractor shall comply with all applicable laws, rules, and regulations.

4. WORK LOCATION, DROP OFF LOCATION, HOURS OF OPERATION

Pickup Location Drop off Location Hours of Operation FEMA TRO-Austin Warehouse 11000 I-35 North Hwy.

Austin, TX 78753

(Location to be determined and will be within 10 miles from FEMA TRO present location).

Possible location below:

TRO-Austin 12515 Research Blvd., Austin, TX 78759 9601 Amberglen, Ste 200, Austin, TX 78729 2535 Ridgepoint Drive, Austin, TX 78754

7am – 7pm

5. PERIOD OF PERFORMANCE

The period of performance for pick-up and removal from FEMA TRO-Austin is Tuesday, 30 November thru Thursday, 9 December 2021. Delivery to (New Austin TRO location, to be determined) will be no later than 72 hours after pick-up from 11000 I-35 North Hwy, Austin, TX 78753.

6. DAMAGES

This section applies to damages caused by the Contractor at any time while performing contracted services (during breakdown, packing, transport and/or moving). The responsibility to “repair, replace, or otherwise correct” the damaged property lies with the Contractor. The property must be restored to its pre-damaged condition or replaced with a new item of equal estimated value. The estimated value will be determined as identified herein.

1. If the property can be repaired, the amount of damages can be set at the amount it costs to repair the property.

2. If the cost to repair the property turns out to be more than the fair market value of the property, before the loss, the damages may be limited to the fair market value.

7. CLEAN-UP

During the performance of this contract, contractor shall ensure trash/debris, packing material, etc. shall be removed from the Federal facilities upon completion at each facility.

8. SAFETY REQUIREMENTS

The Contractor:

1. Will be provided form OMB Control No. 3206-0277 Certification of Vaccination form prior to start date of contract.

The Certification of Vaccination form is required for each employee entering a Federal facility.

2. Shall fully comply with Executive Order 14042 – Ensuring Adequate COVID Safety Protocols for Federal Contractors.

3. Failure to meet these requirements will prevent access into the federal facility.

4. Coordination of contracting personnel will be made through Contract Officer Representative (COR).

9. SECURITY REQUIREMENTS

The FEMA TRO Austin office is a secure area. A list of personnel/names entering the building daily shall be provided to Security prior to contract start date to gain daily access to Federal buildings. Personnel requiring access must provide government-issued photo identification, such as a state driver’s license when they arrive each day. Contractors shall be escorted at all times by a Federal employee while in a Federal facility. Onsite access during the project shall be coordinated through the Contract Officer Representative (COR).

10. DELIVERABLES

The contractor shall prepare and submit to the CO/COR daily progress reports detailing Contract activities. The report shall be submitted the end of each business day. The daily Progress Report must include, at a minimum, the following data elements;

and they are as follows:

• Requesting agency name

• Date of service

• Purchase Order number

• Originating address

• Destination address

• Identify Items to be transferred from FEMA TRO-Austin location (see attachment 1)

• Identify Items transferred to FEMA Austin-TRO new location (see attachment 1)

ATTACHMENTS

Attachment 1 – TRO Austin Inventory List Attachment 2 – Facility Access Information Attachment 3 – Certification Vaccination On-Site Contractors and Visitors Form Attachment 4 – EO 14042 – Ensuring Adequate COVID Safety Protocols for Federal Contractors

(END OF STATEMENT OF WORK)

SOW Attachment 1

TRO Austin Inventory List 11022021

70FBR622Q00000007

Request for Quotation

DHS/FEMA/Region 6/ Texas Recovery Office-Austin

Statement of Work Attachment 1 - Item List

ASSEMBLY REQUIRED

Qty of ITEMS DESCRIPTION ASSEMBLY REQUIRED

4 SUSPO/Executive Task Chair No 4 Wardrobe No 1 Lounge sofa No 5 Desk No 5 Credenza w/Hutch Yes 2 3 ft coffee table No 2 Lounge chair No

48 Guest chair No 4 End table No

12 U-shaped desk w/Hutch Yes 1 SUSPO/Executive task chair No 8 3 Shelf bookcase w/storage No 1 Lounge couch No 2 2 ft End table No 3 2 Drawer Lateral file cabinet No 2 Storage Cabinet No 1 Paper stock assorter No 2 5 Shelf metal shelving No 6 4 Drawer lateral file cabinet No 6 U-shape desk No 8 Task Chair No 3 2 Drawer Vertical file cabinet No 1 2 shelf printer stand No 1 White dry erase board No 3 5 shelf bookcase No

15 Guest chair No 1 Work table No 1 Regrigerator No

23 Breakroom chair No 2 Breakroom table No 1 L-shape Desk No 1 4 ft Conference table No

12 Conference chair No 2 Conference table No 1 4 shelf bookcase w/glass doors No 1 4 shelf bookcase w/glass doors No 1 2 Shelf printer stand No 1 3 drawer vertical file cabinet w/casters No 1 Console table No 1 Stool w/casters No 3 U-shaped desk w/Hutch Yes 1 Console table No 1 3 shelf bookcase w/door and lateral drawers No 1 Bookcase w/doors and lateral drawers No

FURNITURE CURRENTLY PALLETIZED

DHS/FEMA/Region 6/ Texas Recovery Office-Austin

Statement of Work Attachment 1 - Item List

Qty of ITEMS DESCRIPTION ASSEMBLY REQUIRED 1 Desk return section No 1 3 foot worktable No

15 Task chair No 1 3RD FLOOR No 1 Sofa table No 1 Dry erase board No 1 Conference table No 1 Credenza No 1 5 Shelf bookcase No

12 5 Drawer vertical file cabinet No 8 5 Shelf bookcase No 3 2 Drawer vertical file cabinet No 2 Storage Cabinet No 1 3 ft Breakroom table No 1 3ft Breakroom table No 1 3 ft Breakroom table No 1 Television w/stand No 1 Printer stand No 1 3ft Work table Yes 5 Cubicle station No 1 Mobile printer stand No

17 Greenery décor No 9 Coatrack No

26 Trash can No 49 Wall décor No 46 Wall décor pictures No 12 Wall calendar board No 15 Desktop paper tray No 2 Coat Rack No 1 Chair, Guest, Blue No 2 Workstation, Officer No 1 Cabinet, File, 2-Drawer, Lateral No 3 Chair, Guest, Blue No 2 Chair, Guest, Green Leaf No 1 Coat Rack No 2 Chair, Guest, Green No

Chair, Guest, Gold-Burgundy, Blue-Green Leaves No

2 Chair, Stool, Blue No 1 Coat Rack No 1 Workstation, Officer No 2 Chair, Guest, Maroon No 1 Cabinet, File, 2-Drawer, Lateral No 1 Table, Conference No 1 Podium No 1 Board, Visual, w/Door (disassembling required) No

DHS/FEMA/Region 6/ Texas Recovery Office-Austin

Statement of Work Attachment 1 - Item List

Qty of ITEMS DESCRIPTION ASSEMBLY REQUIRED 1 Microwave, Sharp, Carousel No 1 Chair, Guest, Purple/Green Print No 1 Workstation, Officer No 2 Chair, Guest, Maroon No 1 Bookcase, 5-Shelf No 2 Chair, Guest, Fairfield, Paprika No 1 Desk, Administrative No 1 Bookcase, 5-Shelf No 2 Chair, Guest, Green No 2 Chair, Guest, Mauve Leaf No 1 Typewriter, Brother, EM-630 No 3 Chair, Guest, Tan and Mauve No 1 Table, End No 2 Chair, Guest, Blue No 1 Desk, Officer No 1 Cabinet, File, 2-Drawer, Lateral No 1 Bookcase, 4-Shelf No 1 Cabinet, File, 2-Drawer, Lateral No

Shredder, Destroyit, Ideal 4002,Cross Cut, SN- 2886396 No

10 Chair, Guest, Parsley, Dark Green No 5 Chair, Guest, Basil, Light Green No 1 Table, Round No 1 Table, Console No 1 Typewriter, Brother No 1 Cabinet, File, Lateral, 2-Drawer No 1 Bookcase, 4-Shelf, Open No 1 Table, Conference, Small Yes

Cabinet, Storage, 2-Doors, Beige,24"d x 36"w x 84"h No

Cabinets, Wall, 2-Door & 1-Door, Cabinets, Base, 2-Door, 1-Door, 4-Drawers, Countertop 25 x 72 No

Sofa, Loveseat, Benton, Kiwi Color, Wooden Arms & Legs No

Chair, Managerial, Mid Back, Swivel Tilt, Vinyl, Black, The Hon Co. No

4 Chair, Stack, Global No 1 Cabinet No 1 Chair, Stool, Blue No 1 Conference room wall unit Yes 1 Credenza No 1 Locker No

11 Metal Shelving unit No 1 Rolling computer stand No 2 Shredder, Destroyit, Ideal 4002,Cross Cut No

DHS/FEMA/Region 6/ Texas Recovery Office-Austin

Statement of Work Attachment 1 - Item List

Qty of ITEMS DESCRIPTION ASSEMBLY REQUIRED 1 Standard Fridge No 1 Whiteboard No 1 Wooden desk No

15 desk mats No 1 Modular Walls Admin Office (disassembling req No 1 Storefront Modular Walls (disassembling requir No 4 Bookcase, 3-Tier, Metal/Color: Walnut Top, Put No 6 Bookcase, 5-Shelf, Metal/Cream No 1 Bookcase, 5-Shelf, Metal/Light Gray No

Bookcase, 5-Shelf, Metal/ Color: Med. Gray Size: 36W X 18D X 64H No

Bookcase, 5-Shelf, Metal/Color: Cream Size: 36W X 18D X 64H No

Cabinet Unit, Wardrobe w/file Pedestal style, Metal/Color: Cream Size: 24W X 24D X 65H No

Desk, Double Pedestal/Color: Walnut Top, Putty Base Size: 60W x 30D No

Organizer - Mail Unit (2-Piece) Sort Bin top (60w x 15d x 40h) and table base (60w x 30d x 30h)/Color: Lt Gray No

Stand, Phone with single door storage area below, Wood/Color: Sherry size: 20w x 19d x 29-1/2h No

Table, End with small drawer, wood Make: Drexel Heritage Furn./Color: Cherry Mfg: 6/87 Size: 21w x 26d x 25h No

Table, Folding, Rectangular/Color: Med. Gray plastic top Size: 72W X 30D X 30H No

Table, Folding, Rectangular/Color: Walnut laminate top Size: 96W X 36D X 30H No

Table, Sit/Stand, Corner, Power/Color: Cherry wood grain Lam. top Size: 42" No

2 Mobil Cabinet System Yes 2 Wooden Wall Cabinet No 2 Safe No 2 On Pallet'S (2) Cat-5 Wire 2 Frigidaire Refrigerator FFTR18140W No

DHS/FEMA/Region 6/ Texas Recovery Office-Austin

Statement of Work Attachment 1 - Item List

Qty of ITEMS DESCRIPTION ASSEMBLY REQUIRED

General Electric Refrigerator - MN:

SMR04DASCA and GTH18DBXARWW No

1 Roper Industries Refrigerator - VSS3120026 No 9 Summit Refrigerator - MN: CM420ES No 1 Westinghous Refrigerator - MN: WRT1G3EW No

ASSEMBLY REQUIRED

Qty of ITEMS DESCRIPTION

2 Platform Truck No 1 Radio 2 Way Digital No 4 Radio Communication No

10 Telephone VOIP No 1 Dolly Tow No 1 Telephone Tty Tdd No 1 Hotspot Mobile No 4 Printer/Scanner/Copier/Fax No 1 Camera Digital No 1 Radio 2 Way Digital No 1 Telephone Hd Amplified No 2 Duplicator Disk No 2 Shredder No 1 Microwave No 3 Television LCD No 1 Telephone Conference No 1 Hand Truck Convertible No 8 Television Led No 6 Radio 2 Way Digital No 2 Computer Laptop No 1 Sound System No 9 Printer No 2 Camera Digital No

21 Computer Laptop No 1 Switch Ethernet No 1 System Video Teleconference No 1 Switch Ethernet No

76 Monitor No 2 Monitor LCD No 1 Telephone Standard No 2 Computer Switch Network No 2 Radio 2 Way Digital No 4 Projector LCD No 2 Telephone Tty Tdd No 1 Controller Wireless Lan No 1 Drive Storage Encrypted No 2 Adapter Wireless Usb No

FURNITURE TO BE PALLETIZED

DHS/FEMA/Region 6/ Texas Recovery Office-Austin

Statement of Work Attachment 1 - Item List

Qty of ITEMS DESCRIPTION ASSEMBLY REQUIRED 2 Battery Backup No 3 Meter Rf Signal No

20 Scanner No 1 Pa System Portable No 4 Speaker Wireless No 1 Projector No 4 Drive Hard External No 3 Monitor Led No 1 Drive Desktop No 1 Telephone Conference No 1 Scanner Fingerprint No 2 Television Led No 6 Computer Videoconferencing No 1 System Microphone Wireless No 1 System Reading Assistance No 1 System Public Address No

10 Printer/Scanner/Copier No 3 Computer Tablet No 2 Saw Reciprocating No 2 Wrench Torque Impact No 2 Multitool No 1 Charger No 1 Television Dvd No 1 Computer Switch Network No 2 Printer No 1 Router Wireless No 1 Shredder No 1 Detector Metal No 1 Radio 2 Way Digital No 1 Drive Thumb Secure No 5 Radio Communication No 1 Computer Tablet No 1 Access Point Wireless No 1 Computer Tablet No 1 Camera Digital No 2 Hotspot Mobile No

21 Access Point Wireless No 1 Microphone Ceiling No 1 Driver Impact No

26 Smartphone No 2 Access Point Wireless No 2 Chassis No 1 Server Network No 1 Cage Security No 1 Platform Truck No 1 Monitor No

DHS/FEMA/Region 6/ Texas Recovery Office-Austin

Statement of Work Attachment 1 - Item List

Qty of ITEMS DESCRIPTION ASSEMBLY REQUIRED 1 Cage Security No 1 Hand Truck Convertible No 1 Server Network No 1 Platform Truck No 1 Cage Security No 3 Projector LCD No 1 Television HD No 1 Printer No

20 Access Point Wireless No 28 Phone IP Cisco No 3 Plotters No

45 45 Aluminum Table No Miscellaneous No Office Supplies No Fans No Toilet Paper No Cleaning Supplies No Wire Racks No Soap No Key Boards No Mice for Computers No Paper Towels No Trash Cans No

15 Coffee Maker No 1 Kitchen Utensils For Events No

4 HP Laserjet CR4005DN Printer No 20 HP Laserjet P3015DN Printer No 1 HP DesignJet T1300 Printer - 44 in wide No 2 HP DesignJet Z6600 - 60 in wide No 1 HP DesignJet T120 - 24 In wide No 2 HP OfficeJet 200 MN: CZ993A No 1 X-RAY Machine MN: AS&E M66 No

Commercial Side-by-Side refrigerator Maccold MCR49FD and Victory RA-2D-57 No

Commercial Ice Maker Maxx Ice MIM250 and Manitowoc C4005 No

SOW Attachment 2 Attachment 2 – Facility Access Information

In accordance with Executive Order 13991, Office of Management and Budget Memorandum M-21- 15, and guidance from the Safer Federal Workforce Task Force, the follow conditions and requirements must be met for entry into this facility:

FEDERAL EMPLOYEES

1. Show proof of fully vaccination statue or documentation of a negative COVID-19 test result from within the last 72 hours to show entry screener.

2. While in the facility, follow agency workplace safety plans and protocols.

3. Any requests for a medical or religious accommodation from being vaccinated should be directed through ERO.

FEDERAL CONTRACTORS

1. Ensure you have completed and possess the agency provided Certification of Vaccination form and present the completed form to the Protective Security Officer (PSO) when going through facility security screening.

2. If you are not fully vaccinated, have in your possession documentation of a negative COVID-19 test result from within the last 72 hours to show your agency.

3. While in the facility, follow workplace safety plans and protocols.

4. Any requests for a medical or religious accommodation from being vaccinated should be directed to your employer.

VISITORS [Those who do not possess a valid Federal Government Personal Identity Verification (PIV) Card]

1. If visiting this facility to seek a public service or benefit, you are NOT required to provide information about your vaccination status or negative COVID-19 test results; however, you MUST abide by masking and social distancing requirements.

2. If visiting this facility for any other purpose, you must have completed and possess the government provided Certification of Vaccination form and present the completed form to the Protective Security Officer (PSO) when going through facility security screening.

3. If you are not fully vaccinated, you must have in your possession documentation of a negative COVID-19 test result from within the last 72 hours to show the agency you are visiting.

4. While in the facility, follow the workplace safety plans and protocols that you are visiting.

5. Any requests for a medical or religious accommodation from being vaccinated should be directed to the agency you are visiting.

NEW Facility Access Requirements and Restrictions http://pngimg.com/download/25679 https://creativecommons.org/licenses/by-nc/3.0/ http://pngimg.com/download/25679 https://creativecommons.org/licenses/by-nc/3.0/ http://pngimg.com/download/25679 https://creativecommons.org/licenses/by-nc/3.0/ http://pngimg.com/download/25679 https://creativecommons.org/licenses/by-nc/3.0/ http://pngimg.com/download/25679 https://creativecommons.org/licenses/by-nc/3.0/ https://creativecommons.org/licenses/by-nc/3.0/

SOW Attachment 3 Attachment 3 – Certification Vaccination On-Site Contractors and Visitors Form

OMB Control No. 3206-0277 Exp. Feb. 5, 2022

Certification of Vaccination The purpose of this form is to take steps to prevent the spread of COVID-19, to protect the health and safety of all Federal employees, onsite contractors, visitors to Federal buildings or Federally controlled indoor workspaces, and other individuals interacting with the Federal workforce. If you fail to submit this signed attestation or any required negative COVID-19 test, you may be denied entry to a Federal facility.

My Vaccination Status By checking the box below, I declare that the following statement is true:

I am fully vaccinated.1

1 The Centers for Disease Control and Prevention considers an individual fully vaccinated if they are:

• 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or

• 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine

If you don’t meet these requirements, regardless of your age, you are not fully vaccinated.

I am not yet fully vaccinated.2

2 Either I have received my first dose of Moderna or Pfizer, and my second appointment is scheduled, or I received my final dose less than two weeks ago.

I have not been vaccinated.3

3 If you are not vaccinated due to medical or religious reasons, please check either “I have not been vaccinated” or “I decline to respond.”

I decline to respond.

I understand that if I decline to respond or am not fully vaccinated, I must comply with the following safety protocols while in a Federal facility:

• Wear a mask regardless of the level of community transmission;

• Physically distance; and

• Provide proof of having received a negative COVID-19 test from within the previous 3 days if I am a visitor or I am an onsite contractor who is not enrolled in an agency’s testing program.

I sign this document under penalty of perjury that the above is true and correct, and that I am the person named below. I understand that a knowing and willful false statement on this form can be punished by fine or imprisonment or both (18 U.S.C. 1001). Checking “I decline to respond” does not constitute a false statement. I understand that if I am a Federal employee or contractor making a false statement on this form could result in additional administrative action, Exp. Feb. 5, 2022 including an adverse personnel action up to and including removal from my position or removal from a contract.

Your printed name here:

Your signature here:

Date:

Directions and notice to Federal employees Consistent with guidance from the Centers for Disease Control and Prevention (CDC) and the Safer Federal Workforce Task Force, has established specific safety protocols for fully vaccinated people and not fully vaccinated people, respectively. You may be asked to submit this completed form to your employing agency.

In areas of low or moderate transmission, as defined by CDC, fully vaccinated people generally can safely participate in most activities, indoor or outdoor, without needing to wear a mask or maintain physical distance, and do not need to undertake regular testing—please note that consistent with CDC guidance, agencies may have different protocols for fully vaccinated people in specific work settings, such as healthcare settings. In areas of high or substantial transmission, everyone, including fully vaccinated people, must wear a mask consistent with Federal requirements.

Employees who disclose that they are fully vaccinated will comply with agency guidance for fully vaccinated individuals. Employees who are unvaccinated, are not fully vaccinated, or who choose not to provide vaccine information are required to comply with CDC and agency guidance for not fully vaccinated individuals, including wearing masks regardless of the transmission rate in a given area, physical distancing, regular testing, and adhering to applicable travel restrictions.

These requirements are to prevent the spread of COVID-19 to protect the health and safety of our workforce. Making a false statement on this form could result in an adverse personnel action against you, up to and including removal from your position.

Pursuant to 5 U.S.C. § 552a(e)(3), this Privacy Act Statement informs you of why you are being asked to provide this information.

Authority: We are authorized to collect the information requested on this form pursuant to Executive Order 13991, Protecting the Federal Workforce and Requiring Mask-Wearing (Jan. 20, 2021), Executive Order 12196, Occupational Safety and Health Program for Federal Employees (Feb. 26, 1980), and 5 U.S.C. chapters 11 and 79.

Purpose: This information is being collected and maintained to promote the safety of Federal buildings and the Federal workforce consistent with the above-referenced authorities, the COVID-19 Workplace Safety: Agency Model Safety Principles established by the Safer Federal Workforce Task Force, and guidance from the Centers for Disease Control and Prevention and the Occupational Safety and Health Administration.

Routine Uses: While the information requested on this form is intended to be used primarily for internal purposes, in certain circumstances it may be necessary to disclose this information externally, for example to disclose information to: a Federal, State, or local agency to the extent necessary to comply with laws governing reporting of communicable disease or other laws concerning health and safety in the work environment; to adjudicative bodies (e.g., the Merit System Protection Board), arbitrators, and hearing examiners to the extent necessary to carry out their authorized duties regarding Federal employment; to contractors, grantees, or volunteers as necessary to perform their duties for the Federal government; to other agencies, courts, and persons as necessary and relevant in the course of litigation, and as necessary and in accordance with requirements for law enforcement; or to a person authorized to act on your behalf. A complete list of the routine uses can be found in the system of records notice associated with this collection of information, OPM/GOVT-10, Employee Medical File System of Records, 75 Fed. Reg. 35099 (June 21, 2010), amended 80 Fed. Reg. 74815 (Nov. 30, 2015).

Consequence of Failure to Provide Information: Providing this information is voluntary.

However, if you fail to provide this information, you will be treated as not fully vaccinated for purposes of implementing safety measures, including with respect to mask wearing, physical distancing, testing, travel, and quarantine.

Please contact with questions. Please return this form to .

Directions and notice to Federal contractors In areas of low or moderate transmission, as defined by CDC, fully vaccinated people generally can safely participate in most activities, indoor or outdoor, without needing to wear a mask or maintain physical distance, and do not need to undertake regular testing—please note that consistent with CDC guidance, agencies may have different protocols for fully vaccinated people in specific work settings, such as healthcare settings. In areas of high or substantial transmission, everyone, including fully vaccinated people, must wear a mask consistent with Federal requirements.

You may be asked to show this form and/or information from a health screening upon entry to a Federal building or Federally controlled indoor worksites, and/or to a Federal employee who is supervising or managing your work on Federal premises. Please maintain this form during your time on Federal premises.

Please contact with questions.

https://www.federalregister.gov/documents/2010/06/21/2010-14838/privacy-act-of-1974-update-and-amend-system-of-records https://www.federalregister.gov/documents/2015/11/30/2015-30309/privacy-act-of-1974-routine-use-implementation-system-of-records

Directions and notice to visitors In areas of low or moderate transmission, as defined by CDC, fully vaccinated people generally can safely participate in most activities, indoor or outdoor, without needing to wear a mask or maintain physical distance, and do not need to undertake regular testing—please note that consistent with CDC guidance, agencies may have different protocols for fully vaccinated people in specific work settings, such as healthcare settings. In areas of high or substantial transmission, everyone, including fully vaccinated people, must wear a mask consistent with Federal requirements.

You may be asked to show this form and/or information from a health screening upon entry to a Federal building or Federally controlled indoor worksites. Please maintain this form during your visit. You may be asked to show this form as part of your in-person participation in a Federally hosted meeting, event, or conference. If you are entering to obtain a public service or benefit and are not fully vaccinated, you must comply with all relevant CDC guidance, including mask wearing and physical distancing requirements, however this form and the requirement to show a negative COVID-19 test do not apply to you.

Public burden information Public burden reporting for this collection of information is estimated to average 2 minutes per response, including time for reviewing instructions and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to PRA@opm.gov. The OMB clearance number 3206-0277, is currently valid.

may not collect this information, and you are not required to respond, unless this number is displayed.

mailto:PRA@opm.gov

SOW Attachment 4 Attachment 4 – EO 14042 – Ensuring Adequate COVID Safety Protocols for Federal Contractors