70FBR621Q00000037-A1 SOLICITATION ICE HOUSTON FURNITURE.pdf

PDF 10 MB Posted Sep 17, 2021

Attached to: FEMA FURNITURE MOVE HOUSTON TEX TO HOUSTON TEX
Solicitation number: 70FBR621Q00000037
Issued by: Federal Emergency Management Agency Region 6

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Solicitation Title: Request for Quotation (RFQ) Furniture Move Houston, TX Solicitation Number: 70FBR621Q00000037-A – Revision 1

This revision adds Delivery Instructions under Section B3 – Deliverables and Delivery Instructions and add photos of delivery site access n Attchment 3. All other information is unchanged.

NAICS Code: 484210 – Used Household and Office Goods Moving

Period of Performance: Items to be picked up by September 22, 2021 Delivery to occur within 3 business days

Contract Type:

Firm Fixed Price Purchase Order for Commercial Services (Non-Personal Services)

A.1 NOTICE TYPE: Combined Synopsis/Solicitation

The Federal Emergency Management Agency (FEMA) has received a donation of office furniture from the office of Immigrations and Customs Enforcement (ICE) in Houston, Texas and have been given until September 22, 2021 to remove any and all donated furniture. It is the intention of FEMA to obtain as much furniture as possible before the ICE location closes access. There are three (3) Contract Line Item Numbers (CLINs) for this requirement. Each CLIN is listed in priority of need.

Please provide a quotation/proposal for each separately priced line item based on the offeror’s ability to have all items picked up by September 22, 2021; i.e., if the offeror is not able to pickup the items in CLIN 0001 but not in CLINs 1001 and 2001, or is able to pick up some of the items, please indicate which items will be picked up based on the item lists provided. If an item will not be included, please indicate there is no quotation for those line items.

Offers will be selected by ability to meet the deadline and proposed price, in addition to meeting the criteria of Local Disaster Area Small Business, and all other factors as outlined under Section A2 Instructions to Offerors in this solicitation, and in Section E of this Solicitation. Once furniture has been removed, Offerors will have 3 business days to deliver furniture to FEMA once it has been removed from ICE, unless otherwise agreed.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and Part 13 - Simplified Acquisition Procedures –as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation, 70FBR621Q00000037, is issued as a Request for Quotation. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-06.

Funds are not yet obligated, and no award will be made until funds are certified/obligated with an executed purchase order. The solicitation number is RFQ #70FBR621Q000000037 .

The North American Industrial Classification System (NAICS) code for this procurement is 484210 Used Household and Office Goods Moving. Offeror’s Representations and Certifications must indicate this NAICS code in their entity registration in the System of Award Management (SAM.gov) https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6 https://www.acquisition.gov/far/part-13#FAR_13_104 to be considered.

This award has been set-aside for Local Disaster Area Set businesses who reside or primarily conduct business within a county under Presidentially Declared Disaster DR-4332-TX and the Robert T.

Stafford Disaster Relief and Emergency Assistance Act, as Amended. Stafford Act | FEMA.gov .

A.2 INSTRUCTIONS TO OFFERORS

The following FAR Provisions apply and require content submission:

52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and a statement regarding any addenda to the provision.

52.212-2, Evaluation-Commercial Items, 52.212-3, Offeror Representations and Certifications-Commercial Items

52.212-4, Contract Terms and Conditions-Commercial Items

A.2.1 PROPOSAL CONTENTS

This solicitation has one Contract Line Item Number (CLIN) and two Option CLINS.

• Provide a Proposal for each CLIN, with price and proposed pickup and delivery date

• Disaster Area Representation (Attachment 3) (Fill in and return Attachment 3 - Disaster

Area Representation with your proposal)

• DUNS Number – Provide DUNS number and CAGE Code (if applicable with your proposal). All businesses must be registered in the System for Award Management (SAM.gov) to be considered

A.3 A.3.1 DISASTER AREA SET-ASIDE

This requirement is issued as a Local Disaster Area Set-Aside under Presidentially Declared Disaster DR- 4332-TX and the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as Amended. Stafford Act | FEMA.gov .

Offerors must reside, or primarily do business in, the following DR-4332-TX counties:

Aransas, Austin, Bastrop, Bee, Bexar, Brazoria, Burleson, Caldwell, Calhoun, Chambers, Colorado, Comal, Dallas, DeWitt, Fayette, Fort Bend, Galveston, Goliad, Gonzales, Grimes, Guadalupe, Hardin, Harris, Jackson, Jasper, Jefferson, Jim Wells, Karnes, Kleberg, Lavaca, Lee, Liberty, Madison, Matagorda, Milam, Montgomery, Newton, Nueces, Orange, Polk, Refugio, Sabine, San Augustine, San Jacinto, San Patricio, Tarrant, Travis, Tyler, Victoria, Walker, Waller, Washington, Wharton

A.3.2 All offerors must certify their location.

Information in Attachment 3, Disaster Area Representation must be filled in and returned with Proposal.

(Attachment 2, Disaster Area Representation)

A.4 AGENCY/OFFICE:

Federal Emergency Management Agency (FEMA) https://www.fema.gov/disaster/stafford-act https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.fema.gov/disaster/stafford-act https://www.fema.gov/disaster/stafford-act

Region VI / Texas Recovery Office 11000 Interstate 35, N Austin, TX 78753

TRO Houston Campus 8223 Willow Place, S Houston, TX

A.5 DESCRIPTION OF REQUIREMENT:

The Federal Emergency Management Agency’s Texas Long Term Recovery Office (LTRO), has an immediate need for the pickup, disassembly, grouping and labeling, packing, palletizing, and delivery of office furniture and supplies that have been donated to FEMA through Other Government Agencies in Houston, Texas. Inventory pickup will occur at Immigration and Customs Enforcement (ICE) locations in Houston, Texas to be delivered to Houston, Texas. ICE has allowed pickup of furniture to be completed by September 22, 2021 at close of business.

The service performed will include the disassembly of office furniture, identifying, grouping and labeling furniture, to include all related hardware pieces required for reassembly, packing/wrapping, palletizing, loading, transporting, and unloading of office furniture and supplies. (Reassembly of furniture is not required at destination). The offeror shall provide all personnel, equipment, transportation, expertise, and supplies to fulfill this requirement. Furniture shall be delivered without damage. The details are provided in the Statement of Work which has been incorporated into this Solicitation in its entirety.

Attachment 1 – Statement of Work (SOW), (inclusive of all attachments listed within the SOW)

A.6. CONTRACT LINE ITEMS:

Offerors please provide a quotation for each line item. The priority is to receive all items in Location 1, with Locations 2 and 3, a lesser priority.

Please provide a proposal for each Line Item, to include the estimated time it will take to load all items.

Table 1 CONTRACT LINE ITEMS CHEDULE – FURNITURE PICKUP LOCATION Contract Line Item

(CLIN)

Location Date Time

0001 1. Immigration and Customs Enforcement

(ICE)

4141 North Sam Houston Parkway, Houston, TX

Tuesday, September 21, 2021 (unless otherwise arranged with ICE and

FEMA)

7:00 am

1001 2. Immigration and Customs Enforcement

(ICE)

15109 Heathrow Forest Parkway, Houston, TX

Tuesday, September 21, 2021 (unless otherwise arranged with ICE and

FEMA)

7:00 am

2001 3. Immigration and Customs Enforcement

(ICE)

126 Northpoint, Houston, TX

Tuesday, September 21, 2021 (unless otherwise arranged with ICE and

FEMA)

7:00 am

A.6. SITE ACCESS INSTRUCTIONS:

All Contractors must provide to the Contracting Officer Representative (COR) an employee name list (legal names, no nicknames) requiring access to the sites preferably 72-hours in advance, but not less than 24-hours in advance. All employees accessing the locations must provide a valid Government issued identification, such as a driver’s license or passport. All contract employees will be escorted by a Government employee at all times while performing on site location.

A.7. COVID GUIDELINES FOR SITE ACCESS:

Contractors:

a) If visiting this facility for any purpose, you must have completed and possess the government provided Certification of Vaccination form and present the completed form to the Protective Security Officer (PSO) when going through facility security screening.

b) If you are not fully vaccinated, you must have in your possession documentation of a negative COVID-19 test result from within the last 72 hours to show the agency you are visiting.

c) While in the facility, follow the workplace safety plans and protocols that you are visiting.

d) Any requests for a medical or religious accommodation from being vaccinated should be directed to the agency you are visiting.

Attachment SOW1b – Site Access Vaccination Documentation

Additional guidance is provided at the Government Wide Point of Entry at SAM.gov. (Click on the link to access this information).

A8 DELIVERY SCHEDULE:

Pickup of items shall occur not later than September 22, 2021.

Delivery of items shall to Houston LTRO shall occur within 3 Business Days after pickup, unless otherwise arranged.

A.9 IMPORTANT DATES:

Questions: There is no Question and Answer Period.

Quotations Due:

Monday, September 20, 2021 noon Central Time

Pickup/Delivery of Items Not later than September 22, 2021

A.10 QUESTIONS CONCERNING THIS RFQ:

No Questions will be accepted for this Solicitation https://sam.gov/opp/f7d3c66892a54e9499af36c2d12799ad/view

B.1 - PRICE/COST SCHEDULE

Offeror Name:

Offeror DUNS: Offeror

CAGE:

Line Item

Description Qty Measurement Total Pick Up Date

Delivery Date

0001 Disassemble, palletize, identify room/location of items/transport and unload office furniture in accordance with inventory list and SOW Location:

Immigration and Customs Enforcement

(ICE)

4141 North Sam Houston Parkway, Houston, TX

1 Lot

1001 Disassemble, palletize, identify room/location of items/transport and unload office furniture in accordance with inventory list and SOW Location:

Immigration and Customs Enforcement

(ICE)

15109 Heathrow Forest Parkway, Houston, TX

1 Lot

2001 Disassemble, palletize, identify room/location of items/transport and unload office furniture in accordance with inventory list and SOW Location:

Immigration and Customs Enforcement

(ICE)

126 North Point Dr, Houston, TX 77070

1 Lot

Delivery Location:

FEMA LTRO

8223 Willow Place Dr. S Houston, TX 77070

- IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

B.1.1 Government Officials Assigned to this Contract:

Administrative Contracting Officer:

Name: Sandra Shanks

Email: Sandra.Shanks@fema.dhs.gov

Contracting Officer’s Representative:

Name: Sandra Edwards-Woods

Email:Sandra.Edwards@fema.dhs.gov

B.1.2 Invoice Approval

The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

Authorized Invoice Approver:

Name: Sandra Edwards-Woods Title: Contracting Officer Representative Phone:

Email: Sandra.Edwards@fema.dhs.gov

B.1.3 Billing Instructions

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis. Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at:

FEMA-Finance-Vendor-Payments@fema.dhs.gov http://www.gsa.gov/portal/forms/type/SF mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov

A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

B.1.4 Defective or Improper Invoices

Name, title, phone number, and email of officials of the contractor business concern who are to be notified when the Government receives an improper invoice.

Name: TBD Title:

Phone:

Email:

B.1.5 Invoice Instructions

Invoices shall be submitted as follows:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered.

The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line item pricing in the contract will be considered improper and will be returned to the

Contractor.

SF 1034 and 1035 instructions:

SF 1034 -Fixed Price The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

1. U.S. Department, Bureau, or establishment and location: Name and address of the contracting office which issued the contract

2. Date voucher prepared: Date voucher submitted to the designated billing office cited under the contract or order.

3. Contract No. and date: Contract No. and, when applicable, the Order No. and date as shown on the award document.

4. Requisition No. and date: Leave blank or fill-in in accordance with the instructions in the contract.

5. Voucher No.: Start with “1” and number consecutively. A separate series of consecutive numbers must be used beginning with “1” for each contract number or order number (when applicable). Note: Insert the word “FINAL” if this is the last voucher.

6. Schedule No.; paid by; date invoice received; discount terms; payee's account No.;

shipped from/to; weight; government B/L: Leave all these blocks blank.

https://www.gsa.gov/forms-library/public-voucher-purchases-and-services-other-personal https://www.gsa.gov/reference/forms?search_keyword=sf1035

7. Payee's name and address: Name and address of contractor as it appears on the contract. If the contract is assigned to a bank, also show “CONTRACT ASSIGNED” below the name and address of the contractor.

8. Number and date or order: Leave blank. (See #3 above.)

9. Date of delivery or service: The period for which the incurred costs are being claimed (e.g., month and year; beginning and ending date of services, etc.).

10. Articles or services: Insert the following: “For detail, see the total amount of the claim transferred from the attached SF 1035, page X of X.”

11. Quantity; unit price; (cost; per): Insert for supply contracts

12. Amount: Insert the total amount claimed from the last page of the SF 1035.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

Name of Official Title

INVOICE PREPARATION INSTRUCTIONS SF 1035

The SF l 035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required.

The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office. Voucher Number - insert the voucher number as shown on the Standard Form 1034.

Schedule Number - leave blank.

Sheet Number - insert the sheet number if more than one sheet is used in numerical sequence. Use as many sheets as necessary to show the information required.

Number and Date of Order - insert payee's name and address as in the Standard Form 1034. Articles or Services - insert the contract number as in the Standard Form 1034.

Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable).

A summary of claimed current and cumulative goods and services delivered and accepted to date. - Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN. Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions.

Invoices that do not match the line item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges: by showing current and cumulative goods and services both currently invoiced and cumulative to date.

B.1.6 Contract Type: Firm Fixed Price Purchase Order

B.2 – Statement of Work

See Attachment 1, “Statement of Work”

B.3 - DELIVERABLES AND DELIVERY INSTRUCTIONS

Proposal Submission:

Offerors shall include the following in their proposal submission:

Pricing and Delivery Schedule Disaster Area Representation ( Attachment 2)

Delivery

Items will be picked up by Wednesday, September 22, 2021 at C.O.B. All items picked up shall be delivered within 3 business days, unless otherwise arranged.

Delivery Instructions:

The delivery site is a multi-story office building without a warehouse. Access will be provided through double-doors, elevators, and furniture will be stored in either conference rooms or designated office areas.

Please see the pictures in Attachment 3 – Delivery Site Photos.

Attachment 3 – Delivery Site Photos

Modifications

Under this contract, the Contracting Officer is the only Government official authorized to make changes via a Standard Form 30.

Section C - Contract Clauses

(1) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, by reference (see SF 1449 block 27a)

(2) Addendum to 52.212-4

In addition to the FAR 52.212-4 “Contract Terms and Conditions—Commercial Items” the following FAR, HSAR and FEMA Clauses are incorporated as an addendum to this contract The full text can be accessed at https://www.acquisition.gov/:

FAR Clause Title Year 52.202-1 Definitions Jun 2020 52.212-2 Evaluation – Commercial Items Oct 2014 52.212-3 Offeror Representations and

Certifications-Commercial Items Feb 2021

52.212-4 Contract Terms and Conditions – Commercial Items

Oct 2018

52.212-5 Contract Terms and Conditions Required to Implement Statutes

Jul 2021 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1941_275262 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1941_275262 https://www.acquisition.gov/ or Executive Orders – Commercial Items

52.226-3 Disaster or Emergency Area Representation

Nov 2007

52.226-4 Notice of Disaster or Emergency Area Set-Aside

Nov 2007

52.226-5

Restrictions on Subcontracting Outside Disaster or Emergency Area

Nov 2007

3005.471-2 Contract Clauses

SECTION D - List of Documents, Exhibits, and Other Attachments

SECTION E – Evaluation Factors:

- FACTOR 1: Capability to perform . The Offeror must provide all personnel, tools, equipment, transportation, and expertise to perform the requirements set forth in the Statement of Work.

- FACTOR 2: Delivery: Offeror must be able to meet the delivery timelines and be ready and able to perform on proposed dates.

- FACTOR 2: Past Performance: The Government may contact references to determine past performance of a vendor. The Government may also at its discretion, evaluate and consider other relevant Past Performance information to which it has access, such as the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and may contact references for any information that comes into its possession.

- FACTOR 3: Price: Pricing will be checked for reasonableness.

- FACTOR 4: Exclusions: Offeror must not have any exclusions or debarments in the Excluded Parties

List System (EPLS) at SAM.gov

- FACTOR 5: Disaster Area Representation: Offeror must reside, or primarily perform the majority of their work in the Declared Disaster Counties of DR-4332-TX Hurricane Harvey.

Order of Importance: All factors are equal.

The basis for award is the offer exhibiting the best value to the Government in accordance with the terms and conditions of the contract and at a reasonable price.

SECTION F: NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS

A. Preface

Prior to submission of an agency protest, all parties must use their best efforts to resolve concerns raised by an interested party. FEMA offers, as an option for dispute resolution, Alternative Dispute Resolution (ADR). ADR in an informal, expeditious and inexpensive way to resolve contract issues and is designed to promote satisfying solutions and fair procedures. For more information on FEMA's ADR services, please contact FEMA's ADR office at the following address: 500 C Street SW, Washington, DC 20472. If concerns cannot be resolved, protesters may use these procedures when a resolution is requested from the agency. These procedures have been designed to create an avenue for resolving third party grievances in connection with the acquisition process outside of formal processes through the Government Accountability Office (GAO) and the United States Court of Federal Claims (CFC). Filing an agency protest is not a prerequisite to filing at the GAO or CFC. If the protester files a protest through the GAO or CFC while their protest is pending at the agency level, FEMA may dismiss the agency protest. Pursuing an agency protest does not extend the time for obtaining a stay at GAO. These procedures are in addition to the existing protest procedures contained in FAR Subpart 33.103.

1 Attachment 1: Statement of Work 2 Attachment 1a: Statement of Work Item Lists 3 Attachment 1b: Photos 4 Attachment 1c: Site Access Information and forms 5 Attachment 2: Disaster Area Representation 6 Attachment 3: Delivery Site Photos

B. Definitions.

(1) "Agency protest," as used in this SOP, is one that may be filed with either the Contracting Officer or the officer responsible for the resolution of all agency protests filed at the level above the Contracting Officer.

(2) "Ombudsman," as used in this SOP, is the agency official above the level of the Contracting Officer designated by the Director of the Acquisition Management Division to handle and issue the formal agency decision resolving the protest. Protesters using these procedures may protest directly to the Ombudsman.

(3) "Day," as used in this SOP, is a calendar day. In computing a period of time for the purpose of these procedures, the day from which the period begins to run is not counted. When the last day of the period is a Saturday, Sunday or a Federal holiday, the period extends to the next day that is not a Saturday, Sunday or a Federal holiday. Similarly, when the Washington, DC offices of FEMA are closed for all or part of the last day, the period extends to the next day on which the Agency is open.

C. Submission Guidelines.

(1) Agency protests may be filed through the Contracting Officer or, at the level above the

Contracting Officer, through the Ombudsman either by FAX transmission or by "Certified Mail" (Return Receipt Requested) as follows:

a. Protests filed through the Contracting Officer or the Ombudsman must be mailed to

FEMA DR-4332-TX

Attn: Ms. Andrea Tubbs, Contracting Officer FEMA Regin VI 800 N. Loop 288 Denton, TX 76209

-OR-

OCPO

Attn: David Orris Building D, Room 123 16825 South Seton Avenue Emmitsburg, MD 21727

b. The outside of the envelope or beginning of the FAX transmission must be marked "Agency Protest".

c. If the protester submits the protest directly through the Ombudsman, the protester must also, within one (1) day of submitting the protest to the Ombudsman, submit a copy of the protest to the responsible Contracting Officer either by FAX transmission or by "Certified Mail" (Return Receipt Requested).

(2) ) To be filed on a given day, protests and any subsequent appeals must be received by 4:30 PM, current-local time. Any protests received after that time will be considered to be filed on the next day.

(3) Protest submissions will not be considered filed until all of the following information is provided:

a. the protester's name, address, telephone number and fax number;

b. the solicitation or contract number;

c. a detailed statement of all factual and legal grounds for protests, to include an explanation of how the protester was prejudiced;

d. copies of relevant documents;

e. a request for ruling by the agency;

f. a statement detailing the form of relief requested;

g. all information establishing that the protester is an interested party for the purposes of filing a protest; and

h. all information establishing the timeliness of the protest.

(4) All protests must be signed by an authorized representative of the protester, and must be addressed to the Contracting Officer or the Ombudsman.

D. Timeliness/Resolution of Protests.

(1) Protests based upon alleged improprieties in a solicitation which are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for receipt of initial proposals. In procurements where proposals are requested, alleged improprieties which do not exist in the initial solicitation but which are subsequently incorporated into the solicitation must be protested not later than the next closing time for receipt of proposals following the incorporation.

(2) Protests other than those covered by paragraph (1) of this section shall be filed not later than 10 days after the basis of protest is known or should have been known (whichever is earlier), with the exception of protests challenging a procurement conducted on the basis of competitive proposals under which a debriefing is requested and, when requested, is required. In such cases, with respect to any protest basis which is known or should have been known either before or as a result of the debriefing, the initial protest shall not be filed before the debriefing date offered to the protester, but shall be filed not later than 10 days after the date on which the debriefing is held.

(3) Protests filed through the Contracting Officer.

a. Within twenty (20) days after the protest is filed through the Contracting Officer, the

Contracting Officer will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Return Receipt Requested)".

b. Appeals

i. Protesters who filed protests through the Contracting Officer may, within five (5) days of receipt of the Contracting Officer's written ruling, appeal to the Ombudsman.

ii.Requests for Appellate Review must be submitted to the Ombudsman by FAX transmission or by

"Certified Mail" (Return Receipt Requested).

iii. The Ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Mail Receipt Requested)" within ten (10) days of receipt of the request for appellate review of the Contracting Officer's decision.

iv. In accordance with FAR 33.103(d) (4) and 4 C.F.R 21.2(a) (3), if there is an agency appellate review of the Contracting Officer's decision on the protest, it will not extend GAO'S timeliness requirements. Therefore, any subsequent protest to the GAO must be filed within ten (10) days of knowledge of initial adverse agency action.

(4) Protests filed through the Ombudsman:

a. If the protester protests directly through the Ombudsman, the Ombudsman will send a written ruling and a summary of the reasons supporting the ruling to the protester by "Certified Mail (Mail Receipt Requested)" within thirty-five (35) days after the protest was filed.

b. Protests filed directly through the Ombudsman cannot be appealed within the agency.

E. Dismissal of Protests.

The agency may dismiss protests when protesters file protests through the GAO or CFC while their protests are pending at the agency level; and for failure to comply with any of the requirements of these agency protest procedures. For example, the agency may dismiss protests that are procedurally or substantively defective (e.g., the protest is untimely, or the protest fails)

Attachment 1: Statement of Work

Statement of Work Furniture Transfer Immigration and Customs Enforcement (ICE)

Federal Emergency Management Agency (FEMA) September 10, 2021

1. INTRODUCTION

Federal Emergency Management Agency (FEMA) is seeking to transfer furniture from the Immigration and Customs Enforcement three locations as indicated below in Houston, Texas to FEMA Long-Term Texas Recovery Office (LTRO) Houston facility.

2. PROJECT PURPOSE

The purpose of this contract is to solicit a proposal from qualified moving services that will result in a contract available to federal governmental agencies. The overarching objectives are: (1) to remove free-standing furniture, partitions, and modular furniture from existing locations, (2) identify and group furniture and associated hardware and loose furniture pieces with the objective of being able to identify each furniture grouping for reassembly, (3) transport items to LTRO Houston and (4) place the furniture in FEMA facility at LTRO Houston.

3. SCOPE OF WORK

1. Contractor shall provide all labor, supervision, material, supplies, tools, equipment, and expertise necessary to transfer furniture. (See furniture list attachments 1a, 1b and 1c)

2. Contractor shall disassemble furniture (to include modular furniture), palletize, wrap, load, and transport furniture to destination and offload in identified spaces at all (3) locations. No unwrap/depalletize or reassembly required at destination.

3. Pickup and movement out of the Immigrations and Customs Enforcement (ICE) is prioritized as Contract Line Item Numbers (CLINS), CLIN 0001 with highest priority:

• CLIN 0001 - 4141 North Sam Houston Parkway, Houston, TX – see Item List 1

• CLIN 1001 - 15109 Heathrow Forest Parkway, Houston, TX – See Item List 2

• CLIN 2001 - 126 North Point Dr., Houston, TX – See Item List 3

4. Contractor shall be responsible for delivering/placing pallets at the LTRO in Houston within 3 business days after pick-up from the ICE locations in Houston unless otherwise arranged.

5. Contractor shall provide a list of names of contractor personnel that will be entering each facility prior to start date of contract with a copy of each person(s) driver’s license. (Note: If for some reason a contractor personnel will be out, the replacement contractor personnel name and driver license shall be submitted for building entry).

6. Contractor shall comply with all applicable laws, rules, and regulations.

7. The relevant Points of Contact (POC) are identified below.

4. WORK LOCATION, DROP OFF LOCATION

Pickup Location Drop off Location Location: CLIN 0001 Immigrations and Customs Enforcement (ICE) 4141 North Sam Houston Parkway East Houston, TX 77032

LTRO – Houston Conference Room 1 4223 Willow Place Drive South

Location: CLIN 1001 Immigrations and Customs Enforcement (ICE) 15109 Heathrow Forest Pkwy.

Houston, TX 77032

LTRO – Houston Conference Room 1

Location: CLIN 2001

126 Northpoint Drive Houston, TX 77060

LTRO – Houston Conference Room 1

5. PERIOD OF PERFORMANCE

The period of performance for pick-up and removal from ICE three (3) locations are:

Tuesday – Wednesday, September 21-22, 2021

Delivery to the Houston LTRO will be no later than 3 business days after pick-up from all three (3) ICE locations.

6. DAMAGES

This section applies to damages caused by the Contractor at any time while performing contracted services (during breakdown, packing, transport and/or moving). The responsibility to “repair, replace, or otherwise correct” the damaged property lies with the Contractor. The property must be restored to its pre-damaged condition or replaced with a new item of equal estimated value. The estimated value will be determined as identified herein.

1. If the property can be repaired, the amount of damages can be set at the amount it costs to repair the property.

2. If the cost to repair the property turns out to be more than the fair market value of the property, before the loss, the damages may be limited to the fair market value.

7. CLEAN-UP

During the performance of this contract, contractor shall ensure trash/debris, packing material, etc. shall be removed from each Federal facility upon completion at each Federal Facility.

8. SAFETY REQUIREMENTS

1. If visiting this facility for any purpose, you must have completed and possess the government provided

Certification of Vaccination form and present the completed form to the Protective Security Officer (PSO) when going through facility security screening. (see attachments 2a and 2b)

2. If you are not fully vaccinated, you must have in your possession documentation of a negative COVID-19 test result from within the last 72 hours to show the agency you are visiting.

3. While in the facility, follow the workplace safety plans and protocols that you are visiting.

4. Any requests for a medical or religious accommodation from being vaccinated should be directed to the agency you are visiting.

9. SECURITY REQUIREMENTS

The FEMA LTRO Houston office and the ICE locations in Houston, TX are secure areas. A list of personnel/names entering the building daily shall be provided to Security prior to contract start date to gain daily access to Federal buildings. Personnel requiring access must provide government-issued photo identification, such as a state driver’s license when they arrive every day. Onsite access during the project shall be coordinated through the Contract Officer Representative (COR).

10. DELIVERABLES

The contractor shall prepare and submit to the CO/COR daily progress reports detailing Contract activities. The report shall be submitted the end of each business day. The daily Progress Report must include, at a minimum, the following data elements; and they are as follows:

• Requesting agency name

• Date of service

• Purchase Order number

• Originating address

• Destination address

• Identify Items to be transferred from Probation and Pretrial Courts (see attachments 1a, 1b and 1c)

• Identify Items transferred to Houston TRO (see attachments 1a, 1b and 1c)

ATTACHMENTS

Attachment 1a – ICE Furniture Inventory List (3 tabs with location information) Attachment 1b – Facility Access Information and Certification Vaccination On-site Contractors and Visitors

(END OF STATEMENT OF WORK)

Attachment 2 – Disaster Area Representation (To be returned with Proposal)

FAR 52.226-3 Disaster or Emergency Area Representation. (NOV 2007)

(a) Set-aside area. The area covered in this contract is: Presidentially Declared Disaster DR-4332-TX Hurricane Harvey - State of Texas counties of: Aransas, Austin, Bastrop, Bee, Bexar, Brazoria, Burleson, Caldwell, Calhoun, Chambers, Colorado, Comal, Dallas, DeWitt, Fayette, Fort Bend, Galveston, Goliad, Gonzales, Grimes, Guadalupe, Hardin, Harris, Jackson, Jasper, Jefferson, Jim Wells, Karnes, Kleberg, Lavaca, Lee, Liberty, Madison, Matagorda, Milam, Montgomery, Newton, Nueces, Orange, Polk, Refugio, Sabine, San Augustine, San Jacinto, San Patricio, Tarrant, Travis, Tyler, Victoria, Walker, Waller, Washington, Wharton

(b) Representations. The offeror represents that it ___ does ___ does not reside or primarily do business in the designated set-aside area.

(c) An offeror is considered to be residing or primarily doing business in the set-aside area if, during the last twelve months-

(1) The offeror had its main operating office in the area; and

(2) That office generated at least half of the offeror's gross revenues and employed at least half of the offeror's permanent employees.

(d) If the offeror does not meet the criteria in paragraph (c) of this provision, factors to be considered in determining whether an offeror resides or primarily does business in the set-aside area include-

(1) Physical location(s) of the offeror's permanent office(s) and date any office in the set-aside area(s) was established;

(2) Current state licenses;

(3) Record of past work in the set-aside area(s) (e.g., how much and for how long);

(4) Contractual history the offeror has had with subcontractors and/or suppliers in the set-aside area;

(5) Percentage of the offeror's gross revenues attributable to work performed in the set-aside area;

(6) Number of permanent employees the offeror employs in the set-aside area;

(7) Membership in local and state organizations in the set-aside area; and

(8) Other evidence that establishes the offeror resides or primarily does business in the set-aside area.

For example, sole proprietorships may submit utility bills and bank statements.

(e) If the offeror represents it resides or primarily does business in the set-aside area, the offeror shall furnish documentation to support its representation if requested by the Contracting Officer. The solicitation may require the offeror to submit with its offer documentation to support the representation.

(End of provision)

Furniture Transfer Immigration and Customs Enforcement (ICE)

Federal Emergency Management Agency (FEMA) September 16, 2021

1. INTRODUCTION

2. PROJECT PURPOSE

3. SCOPE OF WORK

1. Contractor shall provide all labor, supervision, material, supplies, tools, equipment, and expertise necessary to transfer furniture. (See furniture list attachments 1a, 1b and 1c)

3. Pickup and movement out of the Immigrations and Customs Enforcement (ICE) is prioritized as Contract Line Item Numbers (CLINS), CLIN 0001 with highest priority:

• CLIN 0001 - 4141 North Sam Houston Parkway, Houston, TX – see Item List for Location 1

• CLIN 1001 - 15109 Heathrow Forest Parkway, Houston, TX – See Item List for Location 2

• CLIN 2001 - 126 North Point Dr., Houston, TX – See Item List for Location 3

4. Contractor shall be responsible for delivering/placing pallets to the LTRO in Houston within 3 business days after pick-up from the ICE locations in Houston unless otherwise arranged.

6. Contractor shall comply with all applicable laws, rules, and regulations.

Location: CLIN 0001 Immigrations and Customs Enforcement (ICE) 4141 North Sam Houston Parkway East Houston, TX 77032

FEMA LTRO

4223 Willow Place Drive South Houston, TX 77070

Location: CLIN 1001 Immigrations and Customs Enforcement (ICE) 15109 Heathrow Forest Pkwy.

Houston, TX 77032

FEMA LTRO

4223 Willow Place Drive South Houston, TX 77070

Location: CLIN 2001 Immigrations and Customs Enforcement (ICE) 126 Northpoint Drive Houston, TX 77060

FEMA LTRO

4223 Willow Place Drive South Houston, TX 77070

5. PERIOD OF PERFORMANCE

The period of performance for pick-up and removal from ICE locations 1 and 2 are:

Tuesday – Wednesday, September 21-22, 2021 and Location 3 are Tuesday - Thursday September 21-23, 2021.

Delivery to the Houston LTRO will be no later than 3 business days after pick-up from all three (3) ICE locations.

6. DAMAGES

1. If the property can be repaired, the amount of damages can be set at the amount it costs to repair the property.

2. If the cost to repair the property turns out to be more than the fair market value of the property, before the loss, the damages may be limited to the fair market value.

7. CLEAN-UP

During the performance of this contract, contractor shall ensure trash/debris, packing material, etc. shall be removed from each Federal facility upon completion at each Federal Facility.

8. SAFETY REQUIREMENTS

Contractors:

1. If visiting this facility for any purpose, you must have completed and possess the government provided Certification of Vaccination form and present the completed form to the Protective Security Officer (PSO) when going through facility security screening. (see attachments 1E and 1F)

2. If you are not fully vaccinated, you must have in your possession documentation of a negative COVID-19 test result from within the last 72 hours to show the agency you are visiting.

3. While in the facility, follow the workplace safety plans and protocols that you are visiting.

4. Any requests for a medical or religious accommodation from being vaccinated should be directed to the agency you are visiting.

9. SECURITY REQUIREMENTS

10. DELIVERABLES

• Requesting agency name

• Date of service

• Purchase Order number

• Originating address

• Destination address

• Identify Items to be transferred from Probation and Pretrial Courts (see attachments 1a, 1b and 1c)

• Identify Items transferred to Houston TRO (see attachments 1a, 1b and 1c)

ATTACHMENTS

(END OF STATEMENT OF WORK)

1 Attachment 1: Statement of Work (SOW) 2 Attachment 1A: SOW Item List Location 1 – CLIN 0001 3 Attachment 1B : SOW Item List Location 2 – CLIN 1001 4 Attachment 1C: SOW Item List Location 3 – CLIN 2001 5 Attachment 1D: Photographs 6 Attachment 1E: Site Access Information and forms 7 Attachment 1F: Certification of Vaccination Status 8 Attachment 2: Disaster Area Representation