Exhibit_A_-_Deliverables.docx

Exhibit A Deliverables Technical Evaluation Documentation Suspense – with quote. The technical documentation is to determine if the vendor is capable of performing the contract and will be technically evaluated.

1. Security Services Contractor License

2. Guard Company License

3. Insurance Bond

4. Employee Records

a. Full name, date of employment, position, and address;

b. Social security number;

c. Last date of employment;

d. Date and place of birth;

e. One color photograph;

f. The results of any drug tests;

g. Documentation of the pre-employment check required under §35.3 of this chapter (relating to Registration Applicant Pre-employment Check); and

h. All training certificates earned by the employee while employed by the licensee.

i. Copy of each employee - Security Officer Commission Pocket Card

i. The current residential address of the officer as reported by the officer;

ii. The current duty assignment and location of assignment;

iii. The results of all drug tests administered; and

iv. Documented information on all required training obtained by the officer while employed by the licensee.

j. Certificates of completion for Level III and IV shall contain the:

i. Name and approval number of the school;

ii. Date of firearm training completion (Level III only);

iii. (C) Name, signature, and approval number of classroom and/or firearm training instructor;

iv. (D) Full name and last six (6) digits of the social security number of student; and

v. (E) The specific date of firearm qualification along with the name and approval number of the firearms instructor on those certificates designating completion of Level III.

k. Certificate of completion for firearms qualification (firearm proficiency) shall contain the:

i. Name and approval number of the school;

ii. Name, signature, and approval number of firearms training instructor;

iii. Full name and last six (6) digits of the social security number of student;

iv. Firearms completion date;

v. Note the category of firearm;

vi. Note the caliber of firearm; and

vii. Be on a certificate form designed or approved by the department.

l. Resume to validate of each Contract Security Guard shall have at least two years of security / police experience, or two years of military experience on active duty or in the National Guard or reserve military forces.

5. Pre-employment screening IAW TexReg 3608 35.111 – rule 35.3-Registration applicant Pre-employment Check.

i. employment background check must at a minimum include the review of either the department's publicly accessible criminal history website or a commercial criminal history website, review of the department's sex offender registry website, and confirmation the applicant is not disqualified for the registration or endorsement based on either the applicant's criminal history or the requirement to register as a sex offender under Chapter 62, Code of Criminal Procedure.

6. Driver’s License/State Identification

7. Suitability Decision Letters (including date current suitability expires)

8. Verified Alien/Immigration status (I-9 or e-Verify certificate)

9. Lautenberg Amendment/Domestic Violence Statement (annual)

10. Excel Spreadsheet of weapons owned by the company listing Weapon Manufacture, Model #, Caliber, Assigned too with person name, & last Qualified, future qualification suspense date, Security Officer Commission Pocket Card received date and expiration date.

11. Use of Force to include Deadly Force Policies

12. Picture of Uniform

After Award of Contract Meet Fitness Requirements.

I. Individual Contract Security Guards and Contract Security Supervisors who meet the following requirements may be allowed to begin work on-site immediately:

a. The individual has a current, favorably adjudicated Background Investigation (BI), completed or accepted by FEMA Personnel Security;

b. The individual has submitted to FEMA Personnel Security a completed and signed Foreign National Relatives and Associates Statement; Lautenberg Amendment Statement; and DHS Form 11000-6, Sensitive but Unclassified Non-Disclosure Agreement; and

c. Neither the vendor, FEMA, nor the individual has any information that calls into question the individual’s fitness, based on character and conduct.

II. If an individual Contract Security Guard or Contract Security Supervisor does not meet the above-cited requirements, then the Vendor and individual must comply with following background check procedures prior to being posted under this contract:

a. The Vendor shall submit, or shall ensure that all Contract Security Guards and Contract Security Supervisors under this Contract submit, the following, completed documents directly to FEMA Personnel Security:

1. Exhibit C - Declaration for Federal Employment (OPM Optional Form 306)

2. Exhibit D - DHS Form 11000-6 Non-Disclosure

3. Exhibit E - DHS_FEMA FCRA 2017

4. Exhibit F - Lautenberg Certification

5. Exhibit G - FF121-3-1-6_CONTRACT FITNESS (4_13)

6. First Aid/CPR/AED Certificate Training

b. FEMA Personnel Security shall review the documents required under section 3(II)(A), along with the results of a FBI fingerprint check and a review of personal credit, and make a preliminary fitness determination for each Contract Security Guard and Contract Security Supervisor for whom FEMA Personnel Security has received all required, completed documentation.

c. Any Contract Security Guard or Contract Security Supervisor found with any negative results through the preliminary fitness determination shall be removed from consideration of performance under the Contract.

d. Any Contract Security Guard or Contract Security Supervisor receiving a favorable preliminary fitness determination may perform duties as directed, provided all other terms and conditions of the SOW are met. The Vendor shall file the preliminary fitness determination paperwork in the guard’s local personnel folder.

e. The locations to obtain finger prints Guards will need to go to either Branch III for DR-4332-TX in Corpus Christi, or Branch II for DR-4332-TX in Houston. The Security Manager for the new disaster will coordinate through the Cadre Coordinator with the Security Manager for DR-4332-TX for support.

1. TRO business hours are 0800 – 1600

2. The Security Manager for the TRO/DR-4332-TX BUT, the contractor should coordinate through the COR/Project Officer for this contract for tracking, etc.

3. Upon award of the contract, all guards should be vetted prior to standing post. The Security Manager can discuss with the FCO if they will allow a short period of time where they will allow the guard to stand post if they have a current Texas State armed security guard license and complete the vetting requirements within a reasonable amount of time of 72 hours.

4. Approximately it takes 3-4 days for the information of the vetted guards to be returned if all the information is complete and there are no problems with the fitness evaluation. BUT this is not a standard, only an estimate and is highly dependent upon the accuracy of the documents submitted and the results of the background investigations.

Administrative CLIN - While work is being performed.

1. The Vendor shall provide the CO and COR the POC(s) name, telephone number, pager number (if any), cellular phone number, facsimile number, email address, and office address of the POC immediately upon notification of issuance/award of the Contract.

2. The Vendor shall provide a list of serial numbers of all firearms that will be carried during this Contract. The list shall be kept current; the Vendor must document and forward any changes to the COR within one week of the change.

3. The Vendor shall provide an updated spreadsheet of weapons qualifications, carried weapons per shift by manufacturer, model #, and shifts/schedule to the Government upon the CO’s or COR’s upon any changes, request, and every Friday by Close of Business 07:00 PM CT.

4. Consolidated list of all DHS Form 139 are due by Friday - COB 07:00 PM CT to the Project Officer.

5. Any reports that are conducted at the Guard Shacks are due to the Project Officer by Friday - COB 07:00 PM CT.

6. Changes to the post orders that increase or decrease the number of hours specified, the amount of equipment and/or supplies required, or otherwise affect the Vendor’s cost or the Contract price, must be made by the CO, but will be decentralized to the COR/PO. Funds will be tracked weekly by the COR/PO, COR, and the vendor to not exceed the amount on the contract. Payroll is due every Friday by close of business 07:00 PM CT.

7. The Vendor may be financially liable for accepting or implementing changes that affect the Contract price that have not been directed /approved by the CO, if it exceeds the labor hours within the terms and conditions of the contract. Therefore, the Vendor shall be responsible for verifying with the CO whether any requested changes that exceeds the terms and conditions of the contract, should be provided pending issuance of a modification.

8. No employee of the Vendor or subcontracted employee shall provide more than twelve (12) hours of combined service on any one or multiple contracts administered by FEMA in any twenty-four (24) hour period, unless the work periods are separated by an eight (8) hour non-duty period. The limitation on hours may be orally waived by the COR in emergencies that are beyond the control of the Vendor (i.e., weather conditions that prevent the next shift from getting to the facility, civil disturbances, natural disasters, emergencies, etc.). The Vendor shall provide the COR the written waiver request within 1 hour of identification of pending need. The COR will sign and return the wavier to the Vendor.

9. The Vendor and FEMA will meet weekly on Monday at 11:00 AM CT by phone. Phone # will be provided upon award. And communication shall occur determined necessary by FEMA to discuss performance, training and certification issues. The intent of the weekly meeting is to discuss everything that was submitted on Friday at 07:00 PM CT and any deficiencies, recommendations, improvements, and positive.

10. If Contract exceeds 120 days than provide documentation IAW FAR Clause 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) Information shall be sent to the Contract Officer and Project Officer.