02.03.01 Questions Set 3_70FBR423Q00000074 Debris Removal DR4673-FL RFQ.pdf

Young, Ashlee

Subject: 3rd Set: Questions & Answers - 70FBR423Q00000074 – Debris Removal DR4673-FL

Questions & Answers - 70FBR423Q00000074 – Debris Removal DR4673-FL

1. Can you please provide the duration (number of years) and maximum value of this contract?

This requirement is currently slated for 1 year and the maximum value of this contract cannot be provided.

2. Can you specify the debris removal from Pads? A general description of debris was provided as the need is unknown. All awarded vendors will receive specific sites requiring debris removal and if pricing adjustments are necessary that will be done after site inspections.

3. Clarifying: Removal of debris, all debris will be removed from lots, and will be transported to designated dumping area or directly to city dumps? Also, if debris is transported to city waste facilities will contractor incur dumping fees or will FEMA? Contractor is responsible for fees and those fees should be inclusive of the hourly rate provided

4. Is contractor able to provide both hourly rate on grapple trucks/dumping trailers as well as Cubic Yard price. Clarify: Document states CY, but also Hourly rate. The hourly rate for labor, materials, equipment, etc. etc. should be all inclusive.

5. I read over the scope of work, and I would like to know the amount of debris in yard for the sites that needs to be removed and if we are able to subcontract with other companies? The amount of debris to be removed will be based on per site needs and you are able to subcontract with other companies. Also are there any work permits required to work in those counties? The contractor is responsible for obtaining the necessary permits per county prior to work.

6. Will the utilities be live upon arrival? This is a possibility

7. Is there plumbing that would need to be closed off prior to the destruction of the shells? This is a possibility

8. Since the frames will become the property of the contractor, are there any titles or documentation for the frames? FEMA will obtain ownership prior to the Contractor performing debris removal services.

9. Is there a requirement for the units to be destroyed on-site? Or can they be taken to a different location? Based on the permission given by the property owner, the units may be required to be destroyed off site.

10. Reside means business is headquarter in this county, correct or is it just need a location one of the counties? Yes that is correct, or the past performance shows previous work being done in the declared counties.

11. Do you have pre-determined locations where the Debris is to go? If not do you have any locations? The awardees will be provided the locations slated for debris removal

12. How many total units will be removed during for this project, I understand contractors may get 1 or maybe 100 at a time but for all the work to be done how many units is expected? To be determined

13. The hourly rate is just for information and the contract will be paid unit price by pad, correct?

The contractor will be paid hourly, so provide pricing based on the number of hours it will take to clear the provided pad size.

14. What permits will be required? Permits will be required when the site has been determined and the awardee receives their assignment.

15. Will each county have a designated area for debris such as brush, appliances and MHU/TTs or will it be the contractor’s responsibility to find a trash/dump ground? The Contractor is responsible

16. Will each county have a designated area for recycling or disposing of Hazardous materials or will it be the contractor’s responsibility to find a trash/dump ground? The Contractor is responsible

17. Will each county have a designated area for recycling or disposing of refrigerants or will it be the contractor’s responsibility to find a trash/dump ground? The Contractor is responsible

18. Will the contractor be responsible for inventorying any Personal Property left in the Housing per FEMA standards? Per the performance work statement, the units should be rendered inaccessible and all personal property should be considered debris and discarded

19. Will FEMA have a location for the Personal Property to be turned over to FEMA? (What will be done with the Personal Property?) All personal property will be destroyed

20. Will the contractor be responsible for marking the existing utilities at each site? Yes

21. Since no additional work is requested to improve the lot condition, the contractor will not be responsible for “crowning” the site? No

22. How will FEMA Tech Monitors or a FEMA representative inspect and sign off on each assigned site? To be determined

23. Will a contractor be assigned a specific county or multiple counties? Based on the proposal response and which county the Contractor is able to support.

24. Each of the pricing CLINS only require an hourly labor rate but in the Technical Evaluation =

Factor 1. Delivery Schedule the work is broken down by Pad Counts. Does the pricing need to be broken down in the same way? Pricing should be provided based on per pad price, square foot, and acreage.

25. Will a site Superintendent and Safety Coordinator be required on site? The Contractor should propose an individual for overseeing the project.

26. How many BPA contracts does FEMA anticipate issuing? To be determined

27. What is the total number of lots requiring Debris/TTHU Removal and Site Restoration? Can FEMA provide total counts per county? To be determined

28. Are lots & TTHU grouped together at a single address or individually spread out over multiple locations/addresses Debris removal requirements are spread through the listed counties

29. Is there a guaranteed minimum number of lots, pads, TTHU's, or acres of general debris removal and restoration as it relates to CLIN 0001 through 0004 that awarded contractors will be given to execute No

30. What utilities are connected to the TTHU's (i.e. power, water, sewer, gas)? Are all utilities on city connections or are there any on well, septic, or tank (i.e. propane) connections? Please confirm if all utilities still connected to the TTHU and it is the contractor's responsibility to disconnect all utilities. If it is the contractor's responsibility to cap utilities, please confirm that capping above grade or at the electrical meter is acceptable. To be determined based on site needs

31. Do TTHU's have to be taken to an off-site location and then demolished or can the TTHU be demolished on site? Depending on what the property owner allows but plan to take off site to demolish

32. Can FEMA provide any photos of a typical lot or schedule a site visit of several typical lots. It is unclear how many trees and how much debris removal will be required as the cost to remove 1 tree versus 100 trees or 10 tons versus 100 tons of debris has a significant cost and time difference. Awardees will receive specific site information, this RFQ is for general estimates

33. Does each TTHU have a stove/range, dishwasher, washer, dryer, and refrigerator? To be determined

34. Who determines the amount and limits of debris removal? How is the amount and limits of debris removal determined (i.e. property limit, what is visible from the TTHU, ETC.)? When are the amounts and limits of debris removal determined (i.e. prior to issuance of a lot to a contractor, prior to the start of demolition and removal work, actual amounts after work is complete) Debris removal is based on a per site basis - this is unknown

35. Is there debris in wooded or forested areas (with trees that are not downed) that the contractor is expected to remove? Debris removal is only on commercial or private sites

36. If amounts of work associated with any CLIN are pre-determined and differ from the actual amount of work performed what is the process for the contractor to reconcile the difference and be paid for actual work completed. The awardees will be able to visit the provided site and provide an estimate of work completion in case it differs from original quote

37. Please confirm the unit of measure for the CLIN's #0001 through #0004 Pad size, square foot, and/or acreage

38. Will each lot have work associated with each CLIN or will certain lots only have one or two CLIN's? To be determined based on site needs

39. Will FEMA group lots/task orders together from a regional standpoint such that awarded contractors will be able to creat some efficiency in completing the work. To be determined based on the need and where FEMA is anticipating work

40. Are contractors required to re-seed, hydro seed, or sod any damaged areas or just back blade and/or rake out the existing surface/subgrade as part of CLIN #0004 Site Restoration/Excavation. The Contractor is not requested to re-seed or hydro seed

Thank you, Ashlee Young Contracting Officer | Expeditionary Branch | Acquisition Operations Division | OCCPO Mobile: 202-826-5994 Email: ashlee.young@fema.dhs.gov

Federal Emergency Management Agency fema.gov

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