A12_COMBINED_SYNOPSIS-SOLICITATION.pdf

COMBINED SYNOPSIS/SOLICITATION

The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) has a requirement for Direct Lease Contractors/Property Managers (PM) and/or Property Owners (PO). The

FEMA Direct Lease is a housing assistance program to lease existing rental units for the purpose of providing temporary housing to eligible applicants who are displaced due to Hurricane Michael under DR-

4399-FL. Note: the term Contractor will be used to refer to Contractor/Property

Managers/Property Owners hereafter.

Contractors shall focus their search and identify properties within the declared Florida counties of Bay, Calhoun, Gadsden, Gulf and Jackson or a distance that does not place an undue hardship. Properties may consist of multifamily dwellings, single family or duplexes. The Contractor shall evaluate each property to ensure the property is safe, secure, and functional.

Safe means secure from disaster-related hazards or threats to occupants.

Sanitary means free of disaster-related health hazards.

Functional means an item or home capable of being used for it intended purpose.

As a result of this combined synopsis/solicitation, the Government intends on awarding multiple Blanket

Purchase Agreement(s) (BPA) in accordance with the Federal Acquisition Regulation (FAR) 13.303, and reference the Statement of Work revised on 09/12/2018. The North American Industrial Classification

System (NAICS) code is 531311, entitled Residential Property Managers. The small business size standard is $7.5 million.

Instructions to Offerors

1. To ensure timely evaluation of the quote, the offeror must follow the instructions contained herein. The quote must be complete, independent, and dated. Offeror shall respond directly to the requirements of this synopsis/solicitation, and statement of work dated 12/05/2018.

2. The contracting officer has determined there is a good probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if the contracting officer’s determines adequate price competition exists no additional cost information will be requested.

3. The Government intends on awarding multiple Blanket Purchase Agreements as a result of this combined synopsis/solicitation. Calls/Orders under the BPA will be issued on a firm-fixed-price basis.

The Government is obligated only to the extent of authorized purchases actually made under the BPA.

The Government cannot at this time determine a dollar limitation for each individual purchase under the BPA.

4. This combined synopsis/solicitation incorporates provisions and clauses that are in effect through the

Federal Acquisition Circular 2005-97, May 1, 2018.

5. The contractor will fill out the SF1449 which includes the pricing schedule on page 2; and submit the

Reps and Certs report located in www.sam.gov. In addition, the contractor agrees to hold pricing for

30 calendar days from the date specified for receipt of quotes.

6. Submission: Reference Solicitation Number: 70FBR419Q00000031. The contractor will complete and submit the following in order to be considered for award:

http://www.sam.gov/

a. Offeror must have an active System for Award Management (SAM) registration by closing date of the synopsis/solicitation (12/11/2018). Contractors that submit a quote but are not registered in SAM will not be considered for award;

b. Offeror must submit the attached pricing schedule (page 2 of the SF1449);

c. Offeror must complete and submit the SF1449 to include: Business Name; Address; Phone

Number; Point of Contact: Email Address; DUNS Number and/or Cage Code; and

d. Offerors that are local to declared counties of Florida DR4399 shall submit a local address or proof of doing business within the declared area for the last twelve (12) months.

Provisions at 52.212-2 Evaluation- Commercial Items

As a result of this combined synopsis/solicitation the Government intends to award a BPA to the responsible offeror(s) whose offer conforms to the synopsis/solicitation and have been considered most advantageous to the Government. The following factors shall be used to evaluate offers:

a. Verification of SAM registration to include Reps and Certs;

b. Pricing Schedule (page 2 of the SF1449): the Government will award a BPA to the offeror who submits the lowest price that has been determined fair and reasonable based on the services listed in the Statement of Work; in addition to providing all requested documents listed in

Submission;

c. Completed SF1449;

d. All eligible offerors may bid; however, in accordance with FAR 26.202, Local Area Preference under the Robert T. Stafford Disaster and Emergency Assistance Act, shall be given to the extent feasible and practicable, to local firms. For this requirement local is identified as contractors meeting those requirements as specified in FAR 52.226-3. In order to be evaluated as a local area preference, offeror must submit relevant proof of doing business in any of the declared counties during the last twelve (12) months.

e. The Government will utilize data to include the Past Performance Information Retrieval System

(PPIRS), contract to review an offerors past performance. If the Government finds adverse past performance, offeror will not be considered for award.

Basis for Award

The Government intends on awarding multiple Blanket Purchase Agreements as a result of this solicitation in the following order:

1. The Government will give preference to local offerors with the lowest price and have complied with the submission and evaluation requirements listed in this document. If a sufficient number of local offerors are determined compliant under this combined synopsis/solicitation, there will be no additional awards.

2. The Government reserves the right to award a mix of BPAs if local offerors and offerors outside of the local disaster area deem beneficial to accomplish this requirement.

3. The Government reserves the right to award to offerors outside of the local disaster area if local offerors cannot conform to the requirements of this solicitation.

Terms and Conditions

FAR 52.212-1 Instructions to Offerors- Commercial Items

FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items

FAR 52.212-4 Contract Terms and Conditions- Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required to Implement Status or Executive Orders-

Commercial Items. The following FAR provisions apply: 52.203-19, Prohibition on Requiring Certain

Internal Confidentiality Agreements or Statements; 52.209-10, Prohibition on Contracting with Inverted

Domestic Corporations; 52.233-3, Protest After Award; 52.233-4, Applicable Law for Breach of Contract

Claim; 52.203-13, Contractor Code of Business Ethics and Conduct; 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009; 52.209-6, Protecting the Government’s When

Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; 52.219-28 Post Award

Small Business Program Representative; 52.222-3 Convict Labor, 52.222-19 Child Labor- Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal

Opportunity; 52.222-35, Equal Opportunity for Veterans; 52.222-36 Affirmative Action for Worker with

Disabilities; 52.222-37, Employment Reports on Veterans; 52.222-40, Notification of Employee Rights

Under the National Labor Relations Act; 52.222-54, Employment Eligibility Verification; 52.222-50

Combating Trafficking in Persons; and 52.223-18 Contractor Policy to Ban Text Messaging While Driving.

Additional: 52.204-4 Printed Copied Double-Sided on Recycled Paper, 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts; 52.223-3, Hazardous Material

Identification and Material Safety Data; 52.223-4, Recovered Material Certification; 52.223-5, Pollution

Prevention and Right-to-Know Information; 52.223-9, Estimate of Percentage of Recovered Material

Content for EPA Designated Items; 52.223-10, Waste Reduction Program; 52.223-11, Ozone-Depleting

Substances; 52.223-12, Refrigeration Equipment and Air Conditioners; 52.223-15, Energy Efficiency in

Energy-Consuming Products; 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and

Construction Contracts, 52.223-19 Compliance with Environmental Management Systems.

FAR 52.226-3 – Disaster or Emergency Area Representation.

(a) Set-aside area. The area covered in this contract is: the following declared Florida counties Bay, Calhoun Gadsden, Gulf, and Jackson

(b) Representations. The offeror represents that it [ ] does [ ] does not reside or primarily do business in the set-aside area.

(c) An offeror is considered to be residing or primarily doing business in the set-aside area if, during the last twelve months—

(1) The offeror had its main operating office in the area; and

(2) That office generated at least half of the offeror's gross revenues and employed at least half of the offeror's permanent employees.

(d) If the offeror does not meet the criteria in paragraph (c) of this provision, factors to be considered in determining whether an offeror resides or primarily does business in the set-aside area include—

(1) Physical location(s) of the offeror's permanent office(s) and date any office in the set-aside area(s) was established;

(2) Current state licenses;

(3) Record of past work in the set-aside area(s) (e.g., how much and for how long);

(4) Contractual history the offeror has had with subcontractors and/or suppliers in the set-aside area;

(5) Percentage of the offeror's gross revenues attributable to work performed in the set-aside area;

(6) Number of permanent employees the offeror employs in the set-aside area;

(7) Membership in local and state organizations in the set-aside area; and

(8) Other evidence that establishes the offeror resides or primarily does business in the set-aside area. For example, sole proprietorships may submit utility bills and bank statements.

(e) If the offeror represents it resides or primarily does business in the set-aside area, the offeror shall furnish documentation to support its representation if requested by the Contracting Officer. The solicitation may require the offeror to submit with its offer documentation to support the representation.

FAR 52.217-8 Option to Extend Service. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days.

Description of Agreement: This agreement is offered for the purchase of contract services as identified in the Statement of Work dated 12/05/2018. The Government is obligated only to the extent of authorized calls actually placed against resulting BPA and shall not be liable in any manner in the event no calls are made.

The period of performance shall be 12 months from date of award. The Government anticipating making awards on or around 18 December 2018.

Service Area: Declared Florida counties Bay, Calhoun Gadsden, Gulf, and Jackson

Questions: Offerors must submit questions not later than 2:00 PM. EST) on Monday, 10 December, 2018. Please email your questions to perry.toomer@fema.dhs.gov.

Quotes Due: Offerors must submit their required information not later than 2:00 PM. (EST) on

Wednesday, 12 December, 2018. Please email proposals to perry.toomer@fema.dhs.gov.

Wage Determination:

https://www.wdol.gov/sca.aspx

Use the website link above and select the state of Florida, then select the following counties for WD rates.

Delcared Counties:

Bay, Calhoun, Gadsden, Gulf and Jackson mailto:perry.toomer@fema.dhs.gov mailto:perry.toomer@fema.dhs.gov https://www.wdol.gov/sca.aspx