LODGING_PODS_SOW.docx

08/31/2019

TABLE OF CONTENTS

SECTION I Background SECTION II Purpose SECTION III Scope of Work SECTION IV Performance requirements SECTION V Government-Furnished Property and Services Contractor Furnished Equipment and Supplies SECTION VI Safety Standards Code Adherence/Compliance Reporting

STATEMENT OF WORK

LODGING PODS

RESPONDER LODGING SERVICES

I. BACKGROUND

The Department of Homeland Security (DHS)/Federal Emergency Management Agency’s (FEMA) mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and improve our capability to prepare for, protect against, respond to, recover from and mitigate all hazards.

One of FEMA’s responsibilities is to ensure the effectiveness of emergency response personnel in responding to emergencies and disasters. Types of disasters and emergencies that could happen in the continental United States, as well as outside the continental United States locations include, but are not limited to, hurricanes, floods, earthquakes, cyclones, tornadoes, blizzards, acts of terrorism, tsunamis, and avalanches.

II. PURPOSE

Provide lodging for FEMA responders in multiple locations, potentially within the states of Florida, Georgia, South Carolina, North Carolina, and Virginia. The total requirement is for turn key Lodging Pods (sleep trailers), showers, restrooms, handwashing stations, laundry, janitorial and supporting equipment. This is in support of the pending landfall of Hurricane Dorian therefor we request that all items be staged at a predesignated staging area and pushed into the impacted area after landfall.

III. SCOPE

a. The scope of this includes providing (12) twelve, (15) fifteen-person container type sheltering locations, either customized dry box vans or container style trailers capable of being loaded onto a flatbed trailer. Sleeping quarters shall house no more than 6 persons to a cabin area. Contractor shall have the capability of occupancy expansion, up to 50 persons per site, 10 locations per State, not to exceed 30 operational sites. Services are inclusive of mobilizations, site preparation, installation, management and operations, and demobilization.

b. The Contractor shall provide all necessary labor, supervision, equipment, tools, materials, fuel, supplies and transportation, except as stated in this paragraph, necessary to provide the items and services described herein and set forth in subsequent order(s).

c. For the purposes of this, vendor provided transportation is defined as all necessary vendor provided/contracted resources required to transport Contractor personnel, equipment and supplies to a suitable predesignated site. Transportation power unit will be required to stage with the trailer until it is placed at the destination. Contractor and/or driver is responsible for all of their own fuel, meals and wrap around services.

d. Locations shall be completely self-sufficient to include all toiletries, bedding, towels, fuel and power. Locations shall have restrooms, handwash stations, shower, laundry facilities and provide janitorial services. Locations will operate 24 hours a day, 7 days a week. The Contractor shall maintain daily logs. Copies of the logs shall be made available to the CO/ National COR/Task Order COR and FEMA Coordinator. Daily logs shall include, but not be limited to: Dailey occupancy counts; Summary of any technical direction taken; any billeting issues; summary of significant changes.

e. Contractor will need to provide all transportation. Contractor will stage all components at Warner Robbins Air Force Base in Georgia, which is outside of the expected impact zone. Once the storm passes the components will be dispatched into the (12) twelve support camp areas, additional units will be requested and dispatched if needed. Power units (tractor trailer) will need to stay with the trailer until the final location is reached.

f. Requirement shall meet 15% ADA compliance for each 15-person camp

g. Contractor will be responsible for ensuring interior temperature between 68 and 72 degrees Fahrenheit as well as providing bedding, shower units, hand wash units, potable (drinking) water, water purification and manifold distribution systems, toilets, on-site manifold distribution of black and grey water and associated on-site sanitation systems, complete laundry service, trash removal and dumpster service, industrial generators, light towers, fencing and barricades.

h. Contractor is responsible for set up and removal of each site

i. Contractor is responsible for any necessary repairs needed. Contractor has a 2-hour inspection and repair window for small repairs. 10-hour window for major repairs. If it cannot be repaired contractor is responsible for exchanging sleeping and/or other provided accommodations

j. Meals are not to be included.

IV. PERFORMANC REQUIREMENTS

HOURS OF OPERATIONS

Hours of operation are 24 hours a day, seven days a week.

a. COMMUNICATION The Contractor shall ensure that communications are established and maintained between personnel and the Government throughout the duration of support services.

b. GENERAL INFORMATION The Contractor shall establish and maintain within disaster-impacted areas within the following time constraints: 48 hours after award vender should be at staging area, 18 hours after dispatched from staging area camp site shall be operational

STAFFING

1. The Contractor shall staff the with a staff specialists to professionally set-up, operate and manage the area. At a minimum these include two key personnel 1) Manager, 2) repair service, to rove between sites as well as any additional staff needed to manage and operate the location. Contractor Management. The contractor shall provide an onsite contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the operation of this contract. The Contractor shall have the capability of modular expansion or reduction in blocks of 25 personnel within 48- hours’ notice based on changing mission needs and population. The Contractor shall always have sufficient equipment readily available for rapid deployment as well as preventive maintenance programs to ensure optimum equipment readiness levels.

2. Conduct. Contractor employees shall not access any area that is not pertinent or necessary to the fulfillment of their duties in accomplishing this contract. Contractor employees are to adhere to all instructions and warnings, communicated or posted, regarding their work area and the facilities that occupy this area.

3. Inspections. Contractor performance shall be inspected by the COR for contract compliance.

4. PERFORMANCE OBJECTIVES SUMMARY

100 % visual inspection

V. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/SERVICES

As necessary for all facilities, the Government will furnish land and be responsible for the site lease. The site conditions may vary significantly. Security will be provided by the Government. The Government reserves the right to provide any other equipment or services to support operations. Any other Government furnished equipment or services shall be set forth in the task order. Specifically the Contractor will acquire bio-based, environmentally preferable, energy- efficient, water- efficient, and recycled-content products, and use paper of at least 30 percent post-consumer fiber content. For more information, visit http://www.biopreferred.gov/BioPreferred/, http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm and http://www.epa.gov/epp/.

CONTRACTOR FURNISIHED EQUIPMENT AND SUPPLIES

To the maximum extent practical, the Contractor will furnish all other supplies, equipment and personnel. The Contractor will comply with environmental purchasing regulations and Presidential Executive Order 13423 when acquiring products and services used in performance of the contract. Specifically, the Contractor will acquire bio-based, environmentally preferable, energy- efficient, water-efficient, and recycled-content products, and use paper of at least 30 percent post-consumer fiber content. For more information, visit http://www.biopreferred.gov/BioPreferred/, http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm and http://www.epa.gov/epp/.

VI: SAFETY STANDARDS

The LODGING PODS shall be kept in compliance with applicable OSHA rules in 29 CFR Part 1926 & 29 CFR 1910, specifically 29 CFR 1910.142 Environmental Protection Agency (EPA) regulations outlined in 40 CFR and all other local, state and Federal regulatory standards and conditions for safety and health and environmental management.

CODE ADHERENCE/COMPLIANCE REPORT

The Contractor is responsible for adherence to applicable Federal, state, territorial, commonwealth and local regulations and laws. This includes but is not limited to all local, state, territorial and commonwealth Occupational Safety Health and Environmental Management Department regulations, the 2006 International Building Code, 2006 International Fire Code – Chapter 24 and NFPA 101 – Life Safety Code for the occupancies being constructed.

FEMA will support the Contractor’s efforts to expedite the permit process responsible for obtaining all required permits prior to acceptance. The Contractor shall notify the Contracting Officer and COR immediately if the circumstances raise any concerns about the Contractor’s ability to obtain the necessary permits. In addition, throughout all phases of the responder support lifecycle, the Contractor shall comply with all applicable local, State, territorial, commonwealth and Federal rules and regulations associated with the operation of support systems and operate within the conditions of any permits obtained or applied for. This includes, but is not limited to, the operation of potable water systems, wastewater treatment systems; collection, storage, and disposal of hazardous and regulated waste; and collection and disposal of solid waste.

The Contractor shall be responsible for meeting manufacturer recommended installation specifications. The Contractor shall perform a local code review of the jurisdictional area where the is located and implement any requirements determined to be more stringent than the National Codes indicated in this Performance Work Statement. A written compliance report shall be provided to the Government upon completion of this code review within 7 days of the award.

ACCESS AND FUNCTIONAL NEEDS

The Contractor is responsible for accommodating individuals with functional needs. This includes, at a minimum, the application of Uniform Federal Accessibility Standards (UFAS) along with any other Federal, state, territorial, commonwealth or local regulations. The facilities within the LODGING PODS that must meet these standards include, but are not limited to, billeting areas, administrative areas, restrooms, shower facilities and hand-washing stations. Fifteen percent of the facility must meet the UFAS standard.

For more information, visit https://www.disability.gov/resource/uniform-Federal-accessibility-standards- ufas/

AUTOMATIC EXTERNAL DEFIBRILLATORS (AED)

Automatic External Defibrillators (AED) shall be placed in all areas of assembly (i.e., dining facility, Morale Welfare and Recreation (MWR), billeting). AEDs shall be located in proximity to the main entrance door and be marked with a large predominate sign.

RESTROOM FACILITIES

The Contractor shall provide portable restroom facilities with flushing toilets at each to ensure compliance with all applicable OSHA 29 CFR 1910 and 29 CFR 1926 standards and requirements and all other Federal, state and local applicable requirements. These units shall be designed and certified for use by the Portable Sanitation Association International. All units shall be fully serviced at least once daily, or more frequently as the site capacity requires or if directed by the National COR/Task Order COR. All waste water shall be collected with vacuum trucks and transported offsite and disposed at permitted treatment facilities. When available, public utilities shall be utilized. Facilities shall be positioned, or the entrance to facilities shall be screened, to ensure privacy and prevent individuals walking by from seeing into the facility. The restrooms facilities shall be segregated by gender (i.e. male and female).

MOBILE SHOWER FACILITIES

The Contractor shall provide mobile shower facilities to ensure compliance at a minimum with OSHA 29 CFR 1910 and 29 CFR 1926 as well as UFAS standards. Facilities shall be positioned, or the entrance to facilities shall be screened, to ensure privacy and prevent individuals walking by from seeing into the facility. Shower facilities shall have individual stalls, sinks with mirrors and outlets for hairdryers and shaving equipment shall be provided. Units shall have hot and cold water and shall be serviced with an American Society of Mechanical Engineers (ASME) rated propane water heater and an anti-scald valve for user safety. Heated water shall be provided at a minimum of 101 degrees Fahrenheit 24/7. Hand wash facilities shall be provided to meet population demand. All showers and sink facilities shall be sanitized twice daily with a disinfecting solution. The shower facilities shall be segregated by gender (i.e. male and female).

HAND-WASHING STATIONS

The Contractor shall furnish sufficient hand-washing stations at each entrance to the dining area for personnel to use prior to entering and shall furnish sufficient hand-washing stations near restroom and billeting facilities in accordance with 29 CFR 1910 or 29 CFR 1926 requirements. Personnel shall not have to wait in line for more than five minutes to use a hand-washing station. The Contractor is responsible to ensure that the hand wash stations remain stocked with water (hot and/or cold), hand soap and paper towels throughout the dining period. Hand sanitizing stations may be used in addition to hand- washing stations.

LAUNDRY FACILITIES

The Contractor shall provide laundry services and shall ensure that clean, fresh linens and towels are available daily upon request by each occupant. This includes all towels for showers, bedding and any linens for the dining facility. These basic services shall be provided to all occupants and shall be included in the daily contract price.

A drop and fold service for occupants’ personal laundry shall be available for daily drop- off and pick-up. Laundry shall be done separately and individually for sanitation concerns. Drop off and pick-up service for occupants shall be provided with a maximum 24-hour turn-around time and service shall be included in base price.

The Contractor is also authorized to provide self-pay drop off and pick-up laundry service to authorized holders of Non- Occupant Visitor Identification cards. This service must be provided on a self-pay basis and the Contractor shall accept payment directly from the authorized visitors. No costs associated with providing this service shall be passed on to FEMA.

FENCING AND BARRICADES

The Contractor shall provide fencing and barricades around the perimeter of terrestrial OCONUS RSCs as set forth in the task order. The Contractor shall also provide fencing and barricades around areas which are “off limits” to occupants. Fencing and barricades are required within 48 hours for “phased” setup timeframes, and 72 hours for the rest of the initial setup timeframe. This is to ensure the health and safety of occupants. Fences, barriers, and implemented separation mechanisms shall comply with Federal, state, commonwealth, territorial, and other local regulation as applicable. Building codes, and regulations, as well as any applicable FEMA security requirements as defined by the Joint Field Office (JFO) Security Officer. All fences or barriers shall comply as a minimum with requirements set forth in UFAS or the Americans with Disabilities Act or other Federal, state, commonwealth, territorial and or the local requirements. For non-terrestrial solutions such as barges or ships, the Contractor shall provide fencing and barricades to secure the entrance of the RSC.

EQUIPMENT INVENTORY LIST

The Contractor shall have the capability to provide assets that can be expanded and reduced based on mission needs of the population. The Contractor shall provide an Equipment Inventory Report weekly to the Contracting Officer (CO), National COR, and Task Order COR. The Equipment Inventory Report shall include all equipment used to erect and operate the. The report shall state if the equipment is owned/leased. The Contractor shall have sufficient equipment available for rapid deployment and preventive maintenance programs to ensure optimum equipment readiness levels always.

DAILY LOGS

The Contractor shall maintain daily logs. Copies of the logs shall be made available to the CO/ National COR/Task Order COR and FEMA Coordinator. Daily logs shall include, but not be limited to: Daily occupancy counts; Summary of any technical direction provided by the National COR/Task Order COR and Contractor action taken; Results of water testing samples (when tested); Any billeting issues; Summary of any significant daily laundry services, cleaning of shower facilities, janitorial.

POWER AND HVAC

The Contractor shall provide power and HVAC as required to power the requirements of the. Available site utilities shall be specified in each task order. Temporary power and HVAC, when needed, shall be provided via mobile diesel generators and heating and cooling units sized to support the facility as required. Units shall be self-contained, and mobile and over the road transportable. Units shall be sound attenuated with noise levels rated at no higher than 69 dBA and a reasonable distance from the billeting to allow for proper sleep of occupants. Panels and transformers shall be placed as required by the site configuration. Distribution shall be provided with cam lock connectors and sized to applications. GFCI outlet boxes shall be placed throughout the facility as design requires. Wherever cabling crosses roadways or pedestrian areas, cable ramps shall be used for safety and protection. All electrical equipment shall be UL Listed and rated for NEMA 3R and 4 applications. Electrical systems shall be installed to NEC standard (National Electrical Codes) by licensed electrical personnel. When Required, HVAC shall be provided for all structures in sufficient capacities to meet different environmental conditions. All mobile HVAC units shall be operated on a digital thermostat control.

ENVIRONMENTAL CONTROL

The Contractor shall ensure that all facilities within the LODGING PODS are equipped with reverse cycle (Heat and A/C) Environmental Control Units (ECUs) or comparable environmental control system capable of maintaining the ambient temperature inside the facilities at 72 +/-5 degrees Fahrenheit always.

SANITATION INSPECTIONS

In addition to evaluations by the National COR/ Task Order COR, FEMA Safety, Health and Medical Readiness (SHMR) HMR representatives shall have access to the kitchen and dining area(s) to check for compliance with sanitation standards as required by local, state and Federal regulations. This access shall be provided prior to the commencement of operations and randomly throughout the operation of the facilities.

The cleanliness of each space and related equipment shall be measured by means of the Food Service Sanitation Ordinance and Code, Part V of the Food Service Sanitation Manual, U.S. Public Health Service Publication 934 (1965) and all other applicable Federal, state and local standards and requirement. When a food establishment exceeds critical violation limits, the establishment may be shut down until required sanitation standards are restored. The Contractor shall be responsible for all costs associated with closure due to the Contractor’s failure to maintain acceptable sanitation standards. The Contractor must have a plan in place to immediately mitigate deficiencies (e.g. remove food) upon notification of violation of regulations and completely remedy the situation within 24 hours.

ABLUTION

The Contractor shall provide potable water supply, shower facilities, hand wash stations, laundry facilities, portable flushing toilet/restroom units, and wastewater collection systems at each LODGING PODS. All water supply equipment shall be rated for potable water supply in accordance with ANSI/NSF 42, 53, & 61 standards and applicable EPA and state and local regulations for potable water. Water systems shall be operated in accordance with all Federal, state and local standards and requirements. Water Quality samples shall be obtained as required by the EPA and analyzed at a state certified lab for compliance with Safe Drinking Water Act requirements. All water testing reports shall be provided to COR within 24/48 hours or emailed to COR and CO.

WASTE WATER

The Contractor shall ensure that wastewater from showers, laundry, hand-washing stations, restroom/toilet facilities and kitchen facilities and any other source shall be collected into pump stations and pumped to storage tanks. All on-site waste water shall be collected. Vacuum trucks shall maintain a service schedule to remove the wastewater from the tanks and transport offsite to dispose of at a permitted treatment facility. The collection and use of gray-water for on-site purposes may be permitted if authorized by local authorities and implemented via a contract modification. Use of Containerized On-Site Waste Water Systems may be used if authorized by Contracting Officer through the National COR/Task Order COR. When available, public utilities shall be utilized.

SOLID WASTE COLLECTION AND DISPOSAL (DUMPSTERS)

The Contractor shall provide all necessary solid waste collection and disposal for the LODGING PODS in accordance, EPA 40 CFR 243 and any additional state, and local regulations at least once per day.

LODGING PODS Contractors shall establish recycling programs in accordance with Presidential Executive Order 13423 and have a goal to recycle 35% of waste generated from LODGING PODS operations. Items recycled must include at a minimum the following:

· Toner cartridges

· Batteries

· Scrap metal

· Fluorescent light bulbs

· Paper (white paper, mixed paper, newspaper)

· Cardboard

· Aluminum

· Wood pallets

· Plastic

· Glass

JANITORIAL SERVICES

The Contractor shall provide janitorial services for all components of the LODGING PODS. All sleeping areas shall be cleaned once daily or more frequently if needed. The kitchen and dining facility shall be cleaned and sanitized after each meal. If meals are eaten in shifts, the Contractor facility shall be cleaned after each shift. Cleaning and janitorial services should be performed daily to keep the LODGING PODS professionally clean and sanitary always.

Products and all other items used to furnish these services shall be compliant with that stated in Section C.9 “Contractor Furnished Equipment and Supplies.”

DEMOBILIZATION

The Contractor shall develop and present a demobilization plan to the appropriate personnel within 7 days of occupation of site (See C.19 Item 9 Contract Data Requirement List (CDRL)). The Contractor shall demobilize the LODGING PODS within seven days of notice, or as negotiated, by the Contracting Officer.

All associated costs for time and travel from the disaster incident after LODGING PODS demobilization must be incorporated in the overall demobilization costs.

SITE RESTORATION

The Contractor shall demobilize the LODGING PODS, clean the site, grade soil (if required), remove/dispose of all garbage and used materials and return the site to its original condition, minus reasonable wear and tear within seven days of the demobilization notice. The Contractor shall meet any special conditions established in the EHP review process for the return of the site to its original conditions.

UNSCHEDULED EMERGENCY DEMOBILIZTION

The Contractor shall have the capability to demobilize outside of harm’s way for immediate redeployment when a threatening situation puts the LODGING PODS or responders at risk. The Contractor shall be capable of removing assets within 48 hours after receiving CO notification.

PERIOD OF PERFORMANCE

The contract shall be effective from the award and shall continue up to 7 days with (3) three, 7 day options.