Statement_of_Work_and_Equipment_List.pdf

STATEMENT OF WORK (SOW)

REGION III REGIONAL WATCH CENTER (RWC)

CORE REFRESH

FEMA REGION III

615 CHESTNUT STREET, 6TH

FLOOR

PHILADELPHIA, PA 19106

August 15, 2018

Region III RWC Core Refresh

Statement Of Work

TABLE OF CONTENTS

INTRODUCTION/BACKGROUND

SCOPE OF WORK

PERIOD OF PERFORMANCE

PLACE OF PERFORMANCE

WORK REQUIREMENTS

ACCEPTANCE CRITERIA

OTHER REQUIREMENTS

INTRODUCTION/BACKGROUND

FEMA Response Directive RSD-OPS-2016-001, “Response Directorate Standardization of

Regional Response Coordination Centers (RRCC) and Regional Watch Centers (RWC)”, calls for formalized standard baseline requirements for all RRCCs and RWCs to ensure the necessary baseline capabilities exist to support FEMA’s mission. This standardization includes facility space, equipment, and connectivity. The budget for maintenance contracts and lifecycle repair/replacement to maintain the baseline standards for all RWCs and RRCCs will be maintained by the FEMA Response Directorate, Operations Division.

SCOPE OF WORK

This Scope of Work (SOW) will consist of a refresh of the core audio visual integration (AVI) components of the current Region III RWC configuration as built in 2011. This will include a new Crestron DigitalMedia routing system, CATV receivers, and Crestron Control system. The existing displays, mounts, sources, audio system, and rack(s) will be reused. The Appendix to this Statement of Work is the full equipment list for the current and core replacement parts.

Additionally, it is expected that FEMA shall own all rights to software or code ultimately created under the implementation phase of the SOW. Therefore, only non-proprietary code should be considered as a viable proposed solution.

This SOW also requests the replacement of single fiber runs with dual fiber runs and corresponding DVI receivers that supports the routing of HDCP traffic to enable RWC computers to project content from their computer to the screen in the RWC and RRCC.

The contractor shall be responsible for providing program management, design engineering services, system implementation and integration, training and maintenance. The end result will be a fully functional, standardized RWC AVI system that maintains integration and functionality with existing AVI components not covered under this core refresh.

Milestones

Milestones have been designated throughout the Work Requirements section of this document.

Overview of Current RWC System Capabilities

Display Systems

Eight (8) existing NEC X463UN video wall displays located in the Watch will be reused.

The displays will be removed from their existing mounting structure to allow pulling of new fiber cabling as required and installation of new Crestron fiber receivers.

Three (3) existing NEC X551S displays located in the Watch Conference Room will be reused.

One of the three displays has an existing Smart SBID-L452 touch overlay that will be reused.

The displays will be removed from their existing mounting structure to allow pulling of new fiber cabling as required and installation of new Crestron fiber receivers.

Routing and Switching

The existing Extron FOX Matrix, transmitters, and receivers will be de-installed and replaced with a new Crestron DM-MD32X32-RPS, DigitalMedia Switcher. An existing

Extron fiber transmitter and receiver that’s being removed from the previous system will be reused to support a tie line to/from the RRCC system.

Sources

The existing Tandberg C40 codec and Tempest switch will remain in use as it is today.

Ten (10) new Contemporary Research 232-ATSC 4 HDTV Tuners will be provided and installed to replace the existing 232-ATSC 1 tuners.

The eight (8) existing workstation PC’s will be reused and connected to the DM switcher via new DM fiber transmitters. If new computers are provided as part of the refresh, they will be connected to the new DM fiber transmitters.

The existing RWC Conference Room table laptop and VTC Rack PC will be connected to the

DM switcher via new DM fiber transmitters.

Audio Systems

The existing Extron DMP 44 DSP, Amplifiers, and Extron speakers located in the RWC and

Conference Room will be reused to support program audio.

Control Systems

The existing 2-series Crestron control processor will be replaced with a new Crestron

PRO3 processor. Three (3) existing Crestron touch panels will be replaced with three (3) new

Crestron TSW-1060-NC table top touch panels. Two (2) of the panels will be located at the workstations within the RWC, and the third will be located on the RWC Conference Table.

The current FEMA GUI that has been implemented throughout recent RRCC and RWC’s will be utilized for the new panels to aid in consistency. Each panel will include a new Power over

Ethernet (PoE) injector. The existing Cisco Ethernet switches dedicated to the AV system will be reused.

Equipment racks and furniture

The existing equipment racks will be reused. Offsite staging and fabrication has not been accounted for in the current scope.

PERIOD OF PERFORMANCE

The RWCs serve as the FEMA Region 24/7/365 situational awareness central point of coordination among the Regional Response Coordination Staff (RRCS), respective State

Emergency Operations Centers, regional Department of Homeland Security components, Regional Emergency Support Functions, State and local Fusion Centers, the Federal Bureau of

Investigation, Joint Terrorism Task Forces, and other key State, Tribal, local and private sector operation centers. As such, it is critical that the contractor develops a work plan, project timeline, and implementation plan that minimizes the impact to RWC operations.

The project schedule shall indicate the sequence and anticipated dates of deconstruction of the current infrastructure, installation of replacement core refresh parts, status of overall system functionality at the end of each phase, and a final delivery date of a completed system that include system acceptance testing and training. The implementation plan should allow for two of the four RWC workstations to remain functional at all times throughout the refresh process, and not impact the ability to access the internet or FEMA intranet from those workstation. This is to allow for continued RWC operations and the ability to maintain situational awareness.

The Period of Performance shall be one (1) year from the date of award of the contract.

PLACE OF PERFORMANCE

The primary work location is the Region III office in Philadelphia. Work may extend throughout the RWC and the Region III AVI closets inside Logan Square Conference Room and the IT

Server Room. The Government will provide conference/meeting, working accommodations, and equipment storage and staging location as necessary.

The RWC is restricted secure space within the Region and as such, contract staff will be escorted and monitored at all times by the RWC staff or the Regional Security Officer as appropriate.

WORK REQUIREMENTS

As part of the RWC Core Refresh project, the vendor will be responsible for performing tasks throughout the various stages of this project. The following is a list of tasks which will result in the successful completion of this project.

Kickoff:

- MILESTONE: Kickoff meeting will be scheduled by the contractor and take place within one (1) week of contract award

- Vendor will create and present detailed project plan including schedule, WBS, testing plan, implementation plan, training plan, and transition plan

- Vendor will present project plan to FEMA ORR and Region III RWC for review and approval

Deconstruction Phase:

- MILESTONE: Deconstruction will commence within 10 days of Kickoff meeting

- Vendor will complete all system programming

- Vendor will provide FEMA ORR and Region III with a detailed testing plan

- Vendor will resolve any programming and site issues identified in testing

- Vendor will compile a testing report to present to FEMA ORR and Region III for review/approval

- Present written status at weekly meeting

Reconstruction Phase:

- MILESTONE: Vendor will being installation of new core equipment within two (2) days of completion of deconstruction phase

Testing Phase:

- MILESTONE: Vendor will implement testing plan within one (1) day of completion of reconstruction phase

- Vendor will complete all system programming

- Vendor will provide FEMA ORR and Region III with a detailed testing plan

- Vendor will resolve any programming and site issues identified in testing

- Vendor will compile a testing report to present to FEMA ORR and Region III for review/approval

Training Phase:

- MILESTONE: Vendor will conduct training within two (2) days of successful completing and mitigating issues discovered in the testing phase

- Vendor will provide training in accordance with approved training plan provided in the kickoff

Project Handoff/Closure:

- Vendor will provide FEMA ORR and Region III RWC with all documentation in accordance with the approved project plan

- Vendor will present project closure report to FEMA ORR and Region III RWC for review and approval

- Vendor will complete the project requirements checklist showing that all project tasks have been completed

ACCEPTANCE CRITERIA

The contractor shall prepare and submit a detailed Systems Acceptance Test Plan (ATP) that includes setup and procedures. The ATP shall contain the information on the following:

1. Inspection - Workmanship, equipment placement, cable routing, and strain relief.

2. Measurement - System testing if point-to-point audio, video, and control signal paths, including audio gain structure and video signal setup.

3. Demonstration - Operation of control system on a device-by device application to ensure that conditions satisfy the functional and performance requirements, and demonstrate full integration with all legacy AVI components not part of this core refresh

OTHER REQUIREMENTS

The Region III RWC will consider the project complete upon successful functional testing of all new components against previous operational parameters.

Appendix FEMA RIII RWC Core Refresh

Item Qty Manufacturer Part Number Description

1 8 NEC (GFE) X463UN 46" LCD Display

2 8 Crestron DM-RMCSCALER- S DigitalMedia 8G™ Fiber Receiver & Room Controller w/Scaler

3 8 Crestron CBL-HD-3 Crestron® Certified HDMI® Interface Cable, 3 ft

4 3 NEC (GFE) X551S 55" LCD Display

5 1 Smart (GFE) SBID-L452 Smart Interactive Overlay

6 3 Crestron DM-RMCSCALER-S DigitalMedia 8G™ Fiber Receiver & Room Controller w/Scaler

7 3 Creston CBL-HD-3 Crestron® Certified HDMI® Interface Cable, 3 ft

32x32 DigitalMedia™ Switcher w/Redundant Power

Supply

9 11 Creston DMC-4KHD-HDCP2 4K HDMI® Input Card for DM® Switchers

10 11 Creston DMC-S DigitalMedia 8G™ Fiber Input Card for DM® Switchers

11 2 Creston DMC4K-HDO 2-Channel 4K Scaling HDMI® Output Card for DM® Switchers

12 6 Crestron DMC-SO-HD 2-Channel DigitalMedia 8G™ Fiber Output Card for DM® Switchers

13 1 MediaPoint (GFE) DMR HD Digital Media Recorder

14 1 Gefen (GFE) 4X1DVIKVM 4x1 DVI KVM

Middle

Atlantic (GFE)

Tie Line To/From RRCC

16 1 Extron (GFE) FOXBOX DVI TX Fiber Transmitter (De-Installed and reused from original system)

17 1 Extron (GFE) FOXBOX DVI TX Fiber Transmitter (De-Installed and reused from original system)

18 2 Creston CBL-HDDVI-6 Crestron® Certified HDMI® to DVI Interface Cable, 6 ft

19 1 Tanberg (GFE) C40 Codec (Connects to through GFE Tempest Switch)

Contemporary

Research

Contemporary

Crestron DMMD32X32-RPS

15 1 RM-KBLCD17 Rack Mount Keyboard/Mouse/LCD

RWC Video Wall

RWC Conference Room

Display Systems Total

Routing & Switching Systems

8 1

Routing Systems Total

Sources

20 10 5099-001 232-ATSC 4 HDTV Tuner

21 3 5404-001 PS12-8-4Y - 12VDC 8.0A Power Supply with 4 Unit Y cable

Appendix FEMA RIII RWC Core Refresh

Research

Contemporary

Research

Workstation – Each with (2) PC's with Digital Outputs

23 8 TBD (GFE) PC PC w/ Digital Video Output

24 8 TBD (GFE) Monitor Desktop Monitor for PC

25 8 Crestron DM-TX-201S DigitalMedia 8G™ Fiber Transmitter 201

26 8 Crestron CBL-FD-DVI-6 Crestron® Certified HDMI® to DVI Interface Cable, 6 ft Conference Room - Table Input & VTC Rack PC

28 2 Crestron DM-TX- 201-S DigitalMedia 8G™ Fiber Transmitter 201

29 1 TBD (GFE) PC PC w/ Digital Video Output

30 1 Crestron CBL-HDDVI-6 Crestron® Certified HDMI® to DVI Interface Cable, 6 ft

31 1 Crestron CBL-HD-12 Crestron® Certified HDMI® Interface Cable, 12 ft

32 1 Crestron CBL-VGAAUD-12 Crestron® Certified Computer VGA Interface Cable w/Audio, 12 ft

33 1 Extron (GFE) DMP 44 4x4 Audio DSP

34 1 Extron (GFE) MPA 152 Stereo Amplifier

35 1 Extron (GFE) MPA 401 Mono Amplifier

36 2 QSC (GFE) AD-S32T Wall Mount Speaker

37 2 QSC (GFE) AD-CI52T Ceiling Recessed Speaker

38 1 Crestron PRO3 3-Series Control System®

39 1 Crestron C3COM-3 3-Series™ Control Card - 3 COM Ports

40 3 Crestron TSW-1060-NC-B-S 10.1” Touch Screen without Camera, Microphone, or PinPoint™ Beacon; Black Smooth

41 3 Crestron TSW-1060-TTK-B-S Tabletop Kit for TSW-1060, Black Smooth

42 3 Crestron PWE-4803RU PoE Injector

43 1 Cisco (GFE) CLM248T Ethernet Switch

44 1 Cisco (GFE) SD208T Ethernet Switch

45 1 (GFE) 44U 44RU AV Rack

22 5 5008-015 RK2EZ - Dual Rack Mount Kit, 1 RU

Sources Total

Audio Systems

Audio Systems Total

Remote Control Systems

Remote Control Systems Total

Equipment Racks & Furniture