Amendment RFQ 70FBR220Q00000059-00001_4-12-2020.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY

PORTABLE RESTROOM AND HANDWASH STATION SERVICES

DR-4493-PR

REQUEST FOR QUOTATION #70FBR220Q00000059-00001

Notice Type:

Amendment to Combined Synopsis/Solicitation

Date:

April 12th, 2020

Response Date:

Tuesday, April 14th, 2020 by 12:00 PM AST Set-Aside: N/A

NAICS Code:

423450 Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

Agency/Office:

Federal Emergency Management Agency (FEMA)

Title:

1. This amendment is issued to the RFQ to change the requirements in the Request for Quotation Criteria paragraph on Page 2 of 23 as follows:

FROM:

The Government will perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation. Upon comparison, the Government intends to issue one or more Blanket Purchase Agreements for the requested items to the responsible contractor(s) whose quote, conforming to the solicitation, meets the item minimum specifications and requested delivery schedule. Award may be made on an all or none basis. Except for communications conducted for the purpose of minor clarification, the Government intends to evaluate quotes and award a contract with or without informal discussions. Therefore, each initial quotation should contain the offeror’s best terms from a technical capability and price standpoint. However, the Government reserves the right to conduct informal discussions if it is determined by the Contracting Officer to be necessary.

TO:

Quotes/proposals will be evaluated for requested delivery date, technical acceptability, acceptable past performance, and price reasonableness. To be eligible for award Offerors must be found to be responsible in accordance with Federal Acquisition Regulation (FAR) 9.101. Only proposals for items requested in the RFP will be considered. The Government intends to issue one or more Blanket Purchase Agreements for the requested items to the responsible contractor(s) whose quote, conforming to the solicitation, meets the item minimum specifications and requested delivery schedule. Award may be made on an all or none basis. Except for communications conducted for the purpose of minor clarification, the Government intends to evaluate quotes and award a contract with or without informal discussions. Therefore, each initial quotation should contain the offeror’s best terms from a technical capability and price standpoint. However, the Government reserves the right to conduct informal discussions if it is determined by the Contracting Officer to be necessary.

2. Incorporate the following additional instructions, conditions, and notices to offerors or respondents.

(A) For a quote/proposal to be considered, offerors must follow these instructions.

Register in SAM.gov

• Offerors must register or have an “ACTIVE” status with the System for Award Management (SAM) in order to be considered for award.

Quote Items

• All proposed items shall be in accordance with FDA, HHS, CDC regulations and guidelines.

Products will be subject to Government testing.

• Offerors shall submit a statement of compliance or certification from the contractor or manufacturer that all items provided are in compliance with FFDA, HHS, CDC regulations and guidelines.

• Offerors may submit price quotes using their own normal commercial quote format as long as the applicable price schedule information is included. Offeror shall provide product manufacturer and part number, description, and literature must be included in the proposal for consideration. Products will be subject to Government testing. Price quotes should also include the offeror’s company name, address, phone number, DUNS or CAGE Code, and reference the RFQ number.

(B) Contractor Responsibility - Statement of Contractor Assurance

By submitting this offer, the offeror certifies that, at the time of submission, you:

a. Have adequate financial resources to perform the contract (see FAR 9.104-3(a));

b. Have the capability to comply with the required or proposed delivery or performance schedule (has commitments from their partners and subcontractors to deliver all commodities/services proposed);

and otherwise meet or exceed the general standards required by FAR 9.104-1.

c. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See FAR 9.104-3(a));

d. Have a satisfactory performance record (See FAR 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history, except as provided in FAR 9.104-2;

e. Have a satisfactory record of integrity and business ethics (for example see FAR 42.15);

f. Have disclosed any filings for bankruptcy, fines levied by governmental agencies, or legal proceeding against any participating organization, employees, corporate officer, or entity that might have a material effect on the proposer’s ability to implement the proposed project, as required by FAR 52.212-3(h], Certification Regarding Responsibility Matters.

g. Are otherwise qualified and eligible to receive an award under applicable laws and regulations (e.g., Equal Opportunity, Clean Air and Water, Small Business Subcontracting, etc.).

(C) Contractor Responsibility - Instructions for Submitting Contractor Assurance Information

The Offeror shall submit information supporting this certification to the CO with their proposal. This submission will only be reviewed by the CO in making a determination of responsibility. This information will not be reviewed as part of a technical evaluation and will not count against page limits for technical proposals.

At a minimum, offerors shall include:

1) The offeror’s delivery plans, including, but not limited to, any agreements and/or arrangements with suppliers, providing as much detail necessary to explain how the statement of work will be accomplished within this working relationship;

2) A description of the offeror’s ability to adequately meet the financial demands of the requirement, including current relationships with lending and/or financial institutions or equity sources which have demonstrated interest in providing financing for the proposed project; and

3) At the offeror’s discretion, any additional information the offeror believes supports the above certification and will assist FEMA in making the determination of responsibility for the Offeror and its subcontractors.

3. Factor 2 Title

The title of Factor 2 is changed from “Item Characteristics” to “Technical Capability”

4. Past Performance is added as Factor 3 to the request for Quotation Criteria.

In response to Factor 4 – Past Performance, offerors are required to specify and detail previous experience with providing these items to the US Government or any entity. (e.g. states/municipalities/corporations)?

5. Price is added as Factor 4 to the request for Quotation Criteria.

Pricing Information. The Government, in evaluating the offeror’s Price (Cost) will evaluate the overall price and individual cost elements to determine if the proposed price is reasonable and complete. The Price Proposal will also be evaluated to determine the offeror's understanding of the contract requirement as expressed by the solicitation. Any inconsistencies, whether real or apparent between proposed performance and price must clearly be justified. For example, if unique and innovative approaches are the basis for an abnormally low proposed price, the nature of these approaches and their impact to the proposed price, must be completely documented. The burden of proof of cost credibility rests solely with the offeror. The following evaluation criteria shall apply:

a) Reasonableness: The offeror's proposal will be reviewed to determine if the proposed price is reasonable. In accordance with price analysis techniques outlined in FAR 15.404-1, to include but not limited to (1) comparison of proposed prices received in response to the solicitation, (2) comparison of previously paid prices for the same or similar item and (3) comparison of proposed prices with the independent Government cost estimates.

b) Completeness: The Price Proposal will be evaluated to determine whether the offeror provided sufficient data as required by the solicitation and the Contracting Officer during the evaluation and the degree to which the offeror’s proposal priced, all contract requirements as specified in the specifications.

6. The following Evaluation Factors for Award are hereby incorporated in the solicitation.

BASIS FOR AWARD

This acquisition will be conducted using the Lowest Priced Technically Acceptable method and FAR Subpart 13.5 for Commercial Items. The Government will evaluate and compare offerors to select the contractor that is technically acceptable with the lowest price in determining the best value, considering the evaluation factors and all additional solicitation required certifications and submissions.

The Government reserves the right to refrain from awarding to any contractor in the event that all Offerors progressing beyond the technically acceptable evaluation are determined to have offered pricing that is not considered realistic, reasonable, or complete. To arrive at a best value decision, the Contracting Officer will integrate the government team’s evaluations of the award factors described in the paragraphs that follow. The factors are the uniform baseline against which each Offeror’s proposal is compared and evaluated to determine technically acceptable, conformance to all required terms and conditions, and include all information requested.

The proposals will be evaluated on the basis of the evaluation factors listed below.

1. Factor 1 – Delivery - Meets or exceeds the requested delivery schedule

2. Factor 2 - Technically Acceptable in accordance with solicitation requirements

3. Factor 3 – Acceptable Past Performance

4. Factor 4 – Price – Lowest price considering price realism, reasonableness, and completeness.

7. All other clauses and provisions remain the same.