A2_SOW_-_Portable_Toilets_Hand_Wash_Station_PR_03_02_2018.pdf

SOW – 70FBR218P00000279

FEDERAL EMERGENCY MANAGEMENT AGENCY

DR4339PR

NON-SEWER PORTABLE TOILEST & HAND WASH STATIONS

LEASE AND ASSOCIATED SERVICES

FEMA FACILITIES IN PUERTO RICO, EXCLUDING DRCs

STATEMENT OF WORK

March 2, 2018

1. General Information: This is a non-personal service to provide non-sewer portable toilets including American Disabilities Act (ADA) compliant units, hand wash stations and the associated services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

1.1 Description of Services/Introduction: This Statement of Work (SOW) describes the requirement to provide non-sewer portable toilets, hand wash station, and related services in support of FEMA’s response to presidentially declared disaster DR-4339-Puerto Rico. Toilets and the hand wash stations are for FEMA

Facilities located throughout the Commonwealth of Puerto Rico, excluding Disaster Recovery Centers

(DRC).

1.2 Scope: The contractor shall provide non-sewer portable toilets (standard and ADA compliant), hand wash stations, and related services in support of the location described section 5 of this SOW. Services will include delivery, setup, servicing, relocation, repair, and removal of contractor provided equipment.

Toilets and hand wash stations in usage area are to be in fully serviceable condition at all times.

1.3 General Information:

1.3.1 Hours of Operation: The contractor is responsible for conducting business, during daylight hours, including Saturday, Sunday, and Federal/ Local holidays with the exception of a scheduled Government facility closure due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.3.2 Type of Contract: The Government intends to award a Firm-Fixed Priced contract.

2. Contractor Furnished Items and Responsibilities:

2.1 General: The contractor shall provide all equipment, supplies, tools, materials, repair parts, labor, transportation, and management oversight to perform the requirements under this contract.

2.2 Vehicles: Contractor vehicles shall be registered, in accordance with all current applicable Federal, State, and Local laws, ordinances and regulations. All vehicle operators shall possess valid state driver’s licenses to be allowed on the site.

2.3 Portable Toilet Specifications: Each portable toilet shall be completely enclosed with screened roof ventilation window for release of odors and to prevent entry of insects. Material used for construction of the toilets shall be heavy gauge galvanized metal, plastic, or fiberglass and be impervious to moisture or treated with an effective sealer. Collapsible toilets are not acceptable. Portable Toilet tank capacity shall be 60 gallons or greater. Container tanks shall be water tight without side vents secured to the tanks.

Toilets shall be free of any holes in the walls or doors, have no chemical leaks, and all doors, hinges, and latches shall operate as intended in manufacturer’s design. The doors shall be self-closing and have an inside fully operational lock and outside handle. All hinges shall be securely attached and tamper resistant. Each Portable Toilet shall be equipped with wall-mounted toilet tissue holder. Urinals shall be securely fastened to the tank or structure. Toilet tissue holder shall hold a minimum of two (2) rolls of toilet tissue and be constructed in a manner to prevent free reeling of the tissue paper.

Toilets shall have sufficient rolls of toilet tissue to last until the next day’s servicing. Urinal drains shall have adequate drain flow and/or gravity feed to the holding tank to prevent overflow from the urinal fixture. The contractor shall firmly anchor individually or in groups, each portable Portable Toilet with tie-downs, rope, and staking equipment to minimize unforeseen circumstances which might capsize or cause spillage.

2.4 Hand Wash Station Specifications: Tank capacity shall be not less than 24 gallon fresh water capacity and 24 gallons of gray water capacity. Hand wash stations shall have a minimum of one (1) liquid soap dispenser and a paper towel dispenser. Paper towel supply shall be sufficient to last until the next day’s servicing. Soap dispensers shall each have an eight (8) ounce capacity and shall not be less than 1/2 full at any time.

2.5 Liquid Waste Hauling Vehicles/Equipment: The contractor must have the ability to provide Liquid

Waste Hauling Vehicles/Equipment resources to successfully support contract performance. The contractor shall have equipment capable of moving toilets and hand wash stations to support all locations.

3. Specific Task:

3.1 Basic Services: The servicing schedules will be coordinated by the Task Manager (TM). The contractor shall service each Portable Toilet and Hand Wash Station a minimum of twice per week.

Services will include:

a. Complete removal of all gray water and seepage.

b. Cleaning of the interior waste holding tank with a commercial grade cleaner.

c. Cleaning of the toilet seat and cover with a commercial grade bactericide.

d. All seats, doors, walls, handles, and floors shall be cleaned and sanitized and free of graffiti.

e. Recharge waste tank with sufficient quantity of chemicals to ensure an odorless unit. The contractor shall take extreme care to prevent any spillage of the waste tank contents. In the event spillage does occur, the contractor shall thoroughly clean the entire area contaminated by the spill, in accordance with all applicable Federal, State, and Local laws, ordinances and regulations.

f. Replenish fresh water in hand wash stations.

g. Restock toilet tissue, toilet seat covers, hand soap and paper towels.

Immediately after servicing and sanitizing toilets the contractor shall document in writing when each unit was serviced. Document service data shall be submitted to the Government electronically along with the invoice for payment. All costs associated with the containment and disposal of hazardous waste shall be borne solely by the contractor. Extreme caution shall be taken by the contractor to prevent any spillage of waste during the cleaning process and contractor should inspect site before moving to the next. The

Government has the right to request additional cleaning of one or all of the units on site. The contractor will have 24 hours to be on site and clean a requested unit(s) after being notified.

3.2 Preventive Maintenance Checks and Services (PMCS) of Equipment: The contractor shall perform PMCS on toilets and hand wash stations as often as necessary to ensure they are secure, water tight, fly proof, neat and in sanitary condition. Mechanical and structural maintenance shall be performed on the contractor’s liquid waste hauling vehicles and equipment at scheduled intervals and as required for maintaining in proper working condition and avoiding hazardous and unsanitary situations. The Government may conduct inspections of the contractor’s equipment at any time to ensure compliance with this requirement.

3.3 Placement of Toilets and Hand Wash Stations: Toilets and hand wash stations shall be placed on a level surface. Toilets shall be placed with the door facing away from prevailing winds and anchored down to prevent tipping over. The Government will not be responsible for damage caused by winds or other acts. Upon receipt of an order from the Contracting Officer (CO) or identified Project Officer (PO) the contractor may coordinate with the on-site POC for the correct spotting location. If the contractor is unavoidably detained from meeting with the POC, it is the contractor’s responsibility to notify the

Government contracting office. The CO or identified PO will determine whether to continue the delivery, reschedule the delivery, or cancel the delivery.

3.4 Removal of Toilets and Hand Wash Stations: Upon completion of specified POP the contractor shall remove the toilets and hand wash stations from the location within 72 hours. The 72 hour period is not chargeable usage time to the Government. If the Government determines that the toilets and hand wash stations need to be removed prior to the period of performance ending the contractor will only be paid for the time the equipment is leased.

3.5 Spillage: The contractor shall clean the area contaminated by the spillage.

Contractor is liable for the costs associated with clean-up of any spills (POL, solvents, waste water, battery acids, paints, lubricants, refrigerant oils, hydraulic fluids, anti-freeze, etc.). Any spilled chemicals must be cleaned up in accordance with all Federal, State, and local laws, ordinances and regulations.

3.6 Dumping of Waste: The contractor shall be responsible to dump waste products (grey water and seepage). The contractor will be required to follow local Sewage Treatment Plant rules. All work performed under this contract including dumping shall be in accordance with all applicable Federal, State, and Local laws, ordinances and regulations.

4. Deliverables:

4.1 Invoices: The contractor shall invoice the Government once per month. Invoices will be submitted via e-mail to FEMA-Finance-Vendor-Payments@fema.dhs.gov, and the Invoice Approver of record.

5. Place of Performance

5.1 The contractor shall provide portable toilets and hand wash stations units to FEMA facilities identified as requiring portable toilets and hand wash stations, excluding DRCs, throughout the Commonwealth of Puerto Rico. The following is a list of identified FEMA facilities requiring portable toilets and/or hand wash stations, their addresses, and the units required at each location.

FEMA reserves the right to remove and/or add locations as its response to DR4339PR evolves.

mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov

5.2 See Chart below

6. Period of Performance

6.1 The period of performance shall have a base period of three (3) months with seven (7) three (3) month option periods. The total estimated Period of Performance of the contract to be two (2) years.

Location Name Address Type of Unit Number of Each Base Ramey FSA Aeropuerto Rafael Hernandez, Aguadilla Standar Unit 16

BASE ROOSEVELT ROADS FSA BASE CEIBA, PR Standar Unit 4

Emergencia Huracan Maria FSA Aeropuerto Rafael Hernandez, Aguadilla Standar Unit 4

Emergencia Huracan Maria FSA Aeropuerto Rafael Hernandez, Aguadilla Handwash Station 1

PLAZA DEL CARIBE MALL Branch 4 Office PONCE, PR ADA Unit 2

PLAZA DEL CARIBE MALL Branch 4 Office PONCE, PR Handwash Station 1

PLAZA DEL CARIBE MALL Branch 4 Office PONCE, PR Newly delivered Standar Unit 4

Roosevelt Roads FSA Naval Station Field Roosevelt Roads, Ceiba PR 00735 Standar Unit 5

Roosevelt Roads FSA Naval Station Field Roosevelt Roads, Ceiba PR 00735 ADA Unit 2

Roosevelt Roads FSA Naval Station Field Roosevelt Roads, Ceiba PR 00735 Handwash Station 1

TREN URBANO Name changed to Las Lomas

(Fleet parking) GUAYNABO, PR ADA Unit

TREN URBANO Name changed to Las Lomas

(Fleet parking) GUAYNABO, PR Handwash Station