STATEMENT_OF_WORK.pdf

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Federal Emergency Management Agency Disaster Recovery Centers (DRC) / FEMA Locations

Site Build Out

Statement of Work – Puerto Rico

Federal Emergency Management Agency (FEMA) requires tents, generators, chairs, tables and other equipment to furnish and build-out multiple FEMA Disaster Recovery Centers (DRCs) and other temporary operating locations located in numerous areas in Puerto Rico in response to disaster DR-4339-PR. Locations shall be identified by FEMA/State Personnel and may include Government leased facilities. As locations are determined, FEMA will notify the contractor.

Currently, FEMA anticipates as many as eighty (80) site location setups may be required to include wrap around services and the ability to add and subtract equipment as needed. Each site will be unique in terms of what equipment will be required and FEMA will require an a la cart approach to the selection of the materials and equipment required for each location. FEMA will work with the contractor to determine which items on the attached price list will be required for the locations build out. For example some sites may require a full complement of tent-generator-AC-tables-chairs, while others may only require tables and chairs.

FEMA intends to award a Fixed Price contract. The Line item costs shall be inclusive of delivery, setup, maintenance, management and removal. The Line item quantities reflect estimate of quantities required during the performance of this contract. The contractor will only invoice for items actually delivered and setup.

The following guidelines outline FEMA’s needs and expectation of the Contractor:

Delivery of services:

1. Contractor shall provide confirmation within one (1) hour of notification of a new location, and be onsite within (3) hours to survey the site with the Contracting Officer Representative

(COR)/Technical Monitor(TM). The contractor will have twelve (12) hours to make the site operational after the completion of the site survey.

2. Contractor shall respond and rectify any and all equipment deficiencies within (3) hours of notification.

3. The contractor shall accomplish the tear down/cleanup of the site and return it to its original condition within twelve (12) hours of the notification. (stake holes) (Remediate fuel/oil spills)

4. Contractor shall have five (5) hours to remove all equipment from site in emergency situations to be determined by Contracting Officer (CO) and COR.

5. Additional equipment not on the price list may be requested on a case by case basis. Only the Contracting Officer and/or COR may approve any additional equipment requests.

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6. In emergencies, FEMA may require the contractor to build up a site with twelve (12) hours notice. Only the Contracting Officer and/or COR may approve any additional equipment requests.

7. Contractor shall provide one (1) individual responsible for managing the daily operation and/or maintenance of generators and light towers as specified by the CO/COR in the event these items are required.

Minimum Items Required: On hand Inventory List.

To be considered for award, offerors shall provide the government assurances that they possess the following items, onsite and available, in the condition specified below.

Items Quantity Condition

Tables, 6 foot 2,000 Good Serviceable Condition

Metal, padded folding chairs 2,000 Good Serviceable Condition

Generator 25KW with diesel fuel Five (5) Operational Condition

Generator 30KW with diesel fuel Five (5) Operational Condition

Generator 60KW with diesel fuel Ten (10) Operational Condition

Generator 100KW with diesel fuel One (1) Operational Condition

Generator 165KW with diesel fuel One (1) Operational Condition

Generator 250KW with diesel fuel One (1) Operational Condition

Tents 30’X50’ Ten (10) Good Serviceable Condition

Tents 50’X50’ or 2500 ft2 Ten (10) Good Serviceable Condition

10 Horsepower or better towable light towers, diesel fuel with a tower height of up to 18ft self-contained light tower/generator set combos

Five (5) Good Serviceable Condition

Period of Performance

FEMA anticipates a six month period of performance. The pricing asked for is a monthly price inclusive of delivery and setup. The initial set-up period is expected to be ilargely in the first month of performance as DRCs are identified and opened.