FEMA_R10_Youth_Preparedness_Camp_Scope_of_Work_July_27_2018.pdf

FEMA Region 10

Youth Preparedness Camp – Scope of Work - July 23, 2018

1. Background

The Federal Emergency Management Agency’s (FEMA) mission is to help people before, during, and after disasters. FEMA has a regional office located in Bothell, WA. FEMA Region 10 provides support to state and local governments within Alaska, Idaho, Oregon and Washington and

271 federally-recognized tribal governments. Over the last year, FEMA Region 10 has placed a special focus on building disaster preparedness and resiliency amongst youth and youth serving organizations. In an effort to promote a culture of preparedness with youth, FEMA Region 10 aims to establish and sponsor a week long, overnight youth preparedness camp in the summer of 2019.

FEMA is seeking to identify potential youth serving organizations or vendors that would be interested to host this camp.

2. Project Objective

Establish a six day, five night overnight Youth Preparedness Camp, in coordination with a local university or youth serving organization within Washington or Oregon. The Youth Preparedness

Camp would utilize and build upon established Teen CERT training, and You Are the Help Until

Help Arrives materials in order to educate participants in the threats and hazards in the area, promote preparedness, leadership and youth empowerment within the Region.

Teen CERT curriculum takes approximately 30 hours to cover. You are the Help Until Help

Arrives takes approximately 3 hours to deliver. Teen CERT provides skills and organization for students to safely provide assistance in the immediate aftermath of a disaster when professional response may be delayed or limited. In this capacity, students can help direct others during evacuation or shelter-in-place, and provide other assistance as needed. Local emergency responders would be included in the curriculum in order to introduce participants to various emergency response professions. As part of the training and camp program, youth will identify and develop a concept for a give-back project where they will utilize their skills to improve emergency preparedness in their communities. Participants will also be expected to stay engaged through participation in a Region 10 Youth Preparedness Council following camp attendance.

3. Target Audience

a. The target audience for the camp would be 40 youth entering grades 8-11. FEMA Region 10 will identify the youth that will participate in the camp.

b. FEMA Region 10 is working to establish a Region 10 Youth Preparedness Council comprised of youth between grades 8-11. The Region 10 Youth Preparedness Council (R10 YPC) members would work with FEMA Region 10 over the 2018/2019 school year, then come together and participate in this summer camp during the summer of 2019. The R10 YPC

(approximately 12 youth) would participate as campers and/or youth leaders, then the remaining FEMA sponsored camper openings would be filled with additional youth.

https://www.fema.gov/media-library/assets/documents/28048 https://community.fema.gov/until-help-arrives

4. Project Deliverables and Responsibilities of Camp Host

a. Establish a six day, five night Youth Preparedness Camp, built upon existing Teen CERT, and

You Are the Help Until Help Arrives training and materials.

b. Over the course of the week, provide three healthy meals and two snacks each day for the participants. Participants would be inclusive of the campers and instructors.

c. Provide secure, comfortable, and accessible, overnight lodging accommodations. Separate lodging and restroom facilities will be provider for boys and girls.

d. Provide liability insurance and security of participating youth campers.

e. Provide camp counselor staff and access to a nurse.

f. The host will organize and provide camp programming such as youth leadership and team building activities in the evening.

g. Purchase necessary supplies and materials for camp. The list below provides a rough guide of the supplies necessary to support delivery of a 40 person CERT course. In addition to the supplies below, fire extinguishers are necessary to support the fire safety module. Host will coordinate with FEMA prior to purchasing materials.

1. 150 triangular bandages

2. 20 boxes 4x4 gauze pads

3. 70 rolls 4" Kerlix / Kling

4. 5 box each, small, med, large medical gloves

5. 12 each small, med, large plastic or cardboard splints

6. 30 Rolls 3" medical tape

7. 30 Rolls 2” medical tape

8. 40 Mylar emergency blankets

9. 5 Rolls each of each color of triage tape (red, yellow, green and black)

10. 10 Medical Scissors

11. 6 heavy weight wool blankets (Army style green wool blankets)

12. 40 CERT Kits (high visibility vest, hard hat, work gloves, safety googles, etc.) There are existing online vendors that sell kits to support delivery of CERT programs nationwide e.g. ProPac.

h. Organize logistics and provide onsite coordination during the week-long camp.

i. Camp will be located in either Washington or Oregon.

5. Responsibilities of FEMA Region 10

a. FEMA Region 10 and the Region 10 Youth Preparedness Council will identify and coordinate

CERT instructors and guest speakers.

b. FEMA Region 10 may participate in the delivery of the CERT or You Are the Help Until Help

Arrives materials.

6. Period of Performance

a. Delivery of Youth Preparedness Camp will be in the summer of 2019 between June-August, 2019.

b. Initial kickoff meeting and the planning process will take place within 45 days of the execution of the contract.

c. The entire lifecycle of the contract would be approximately August 2018 through September

2019.

https://www.fema.gov/media-library/assets/documents/28048

7. Qualifications

a. Qualified vendors will have at least 5 years of experience providing all-inclusive overnight youth events for large groups, including providing facilities, activities, care and feeding for at least 40 youth at a time.

8. Points of Contact

Tiffany J. Anderson (Primary)

National Preparedness Division, Deputy Director

FEMA Region 10

425-487-4914

Tiffany.Anderson@fema.dhs.gov

Scott D. Zaffram (Alternate)

National Preparedness Division, Director

FEMA Region 10

425-487-4662

Scott.Zaffram@fema.dhs.gov mailto:Tiffany.Anderson@fema.dhs.gov mailto:Scott.Zaffram@fema.dhs.gov