TTHU Bedroom Living Kits Statement of Work Final.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

TRANSPORTABLE TEMPORARY HOUSING UNIT (TTHU) BEDROOM LIVING KITS

STATEMENT OF WORK (SOW)

1. BACKGROUND

As part of its disaster and emergency response mission under the Stafford Act, FEMA provides Bedroom Living Kits consisting of standard household items to eligible disaster Survivors housed in Transportable Temporary Housing Units (TTHUs).

The purpose of this requirement is to establish a Firm Fixed Price (FFP) Blanket Purchase Agreement (BPA) to fulfill the requirement for the Bedroom Living Kits on as-needed basis.

2. SCOPE

The Contractor shall furnish all labor, material, supplies, equipment, facilities and all additional necessities to build a Bedroom Living Kit in accordance with specifications and guidelines outlined in this SOW.

The Contractor shall:

• Select the material(s) that meet the requirements specified in this SOW;

• Assemble Bedroom Living Kits to include all required material;

• Pack materials/items in accordance with packing guidelines in suitable storage container and

• Deliver Bedroom Living Kits to destinations as set forth in each issued BPA Call Order.

Unless otherwise stated, all items shall be in accordance with Federal Acquisition Regulation (FAR) Part 23.4 - Use of Recovered Materials and Bio-based Products. Please visit www.biopreferred.gov for more information.

3. DELIVERABLES

3.1 TTHU Bedroom Living Kits:

There are four (4) types of Bedroom Living Kits. The requirements for each Bedroom Living Kit is listed below. If the required products are not available, the contractor shall replace the products with an item that meet or exceed the SOW specifications. The contractor shall provide an explanation of how the replacement product meets or exceeds the SOW specifications. All items contained in Bedroom Living Kits shall be Bio-Preferred unless otherwise stated. Please visit www.bioprefered.gov for more information. All Bedroom Living Kit items shall remain in the original manufacturer/factory packaging. All items that are used to build a Bedroom Living Kit shall be new and unused.

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3.1.1 Double Bedroom Living Kit

The double Bedroom Living Kit shall include the following:

Item

Number

Item Item Size/Quality Unit of Measure Quantity

DBLK-1 Bio-Diverse

Bed Sheets

Flat (full size), 200 to 500 thread count, all cotton or

60 % cotton/40 % polyester, min. size

81" x 96"

Ea. 2

D2BLK- Bio-Diverse

Pillow Cases

Standard size, 200 to 500 thread count, all cotton, min or 60 % cotton/40 % polyester. size 20" x 26"

Ea. 2

DBLK-3 Bio-Diverse

Pillow

Standard Size (Non-

Latex Foam), approx. 20” x 26”

Ea. 2

DBLK-4 Bio-Diverse

Bath Towel

Approximately 27” x 52” , Cotton

Blend, min. 70% cotton

Ea. 2

DBLK-5

Bio-Diverse

Wash Cloth

Approximately 12” x 12”, Cotton

Blend, min. 70% cotton

Ea.

DBLK-6

Bio-Diverse

Blanket

Min. 90” x 90”, Lightweight, warm, non-pilling, 100% polyester, machine washable

Ea.

3.1.2 Two XL Twin Bedroom Living Kit

The Two XL Twin Bedroom Living Kit shall include the following:

Item Item Size/Quality Unit of Measure Quantity

TBLK-1 Bio-Diverse

Bed Sheets

Flat (Twin), 200 to

500 thread count, all cotton or 60 % cotton/40 % polyester, min. size

66" x 102"

Ea. 4

TBLK-2 Bio-Diverse

Pillow Cases

Standard size, 200 to 500 thread count, all cotton or

60 % cotton/40 % polyester. Min size

20" x 26"

Ea. 2

TBLK-3 Bio-Diverse

Pillow

Standard Size (Non-

Latex Foam, approx.

20” x 26”

Ea. 2

TBLK-4 Bio-Diverse

Bath Towel

Approximately 27” x 52” Cotton Blend, min. 70% cotton

Ea. 2

TBLK-5 Bio-Diverse

Wash Cloth

Approximately 12” x 12” Cotton Blend, min. 70% cotton

Ea. 2

TBLK-6 Bio-Diverse

Blanket

Min. 66” x 90”

Lightweight, warm, non-pilling, 100% polyester, machine washable

Ea. 2

3.1.3 Queen Bedroom Living Kit

The Queen Bedroom Living Kit shall include the following:

Item Item Size/Quality Unit of Measure Quantity

QBLK-1 Bio-Diverse

Bed Sheets

Flat (Queen size), 200 to 500 thread count, all cotton or

60 % cotton/40 % polyester, min. size

81" x 96"

Ea. 2

QBLK-2 Bio-Diverse

Pillow Cases

Standard size, 200 to 500 thread count, all cotton, min or 60 % cotton/40 % polyester. size 20" x 26"

Ea. 2

QBLK-3 Bio-Diverse

Pillow

Standard Size (Non-

Latex Foam), approx. 20” x 26”

Ea. 2

QBLK-4 Bio-Diverse

Bath Towel

Approximately 27” x 52” , Cotton

Blend, min. 70% cotton

Ea. 2

QBLK-5

Bio-Diverse

Wash Cloth

Approximately 12” x 12”, Cotton

Blend, min. 70% cotton

Item Item Size/Quality Unit of Measure Quantity

QBLK-6

Bio-Diverse

Blanket

Min. 90” x 90”, Lightweight, warm, non-pilling, 100% polyester, machine washable

3.1.4 King Bedroom Living Kit

The King Bedroom Living Kit shall include the following:

Item Item Size/Quality Unit of Measure Quantity

KBLK-1 Bio-Diverse

Bed Sheets

Flat (King size), 200 to 500 thread count, all cotton or

60 % cotton/40 % polyester, min. size

81" x 96"

Ea. 2

KBLK-2 Bio-Diverse

Pillow Cases

Standard size, 200 to 500 thread count, all cotton, min or 60 % cotton/40 % polyester. size 20" x

26"

Ea. 2

KBLK-3 Bio-Diverse

Pillow

Standard Size (Non-

Latex Foam), approx. 20” x 26”

Ea. 2

KBLK-4 Bio-Diverse

Bath Towel

Approximately 27” x 52” , Cotton

Blend, min. 70% cotton

Ea. 2

Item Item Size/Quality Unit of Measure Quantity

KBLK-5

Bio-Diverse

Wash Cloth

Approximately 12” x 12”, Cotton

Blend, min. 70% cotton

Ea.

KBLK-6

Bio-Diverse

Blanket

Min. 90” x 90”, Lightweight, warm, non-pilling, 100% polyester, machine washable

Ea.

4. PACKAGING, LABELING AND DELIVERY

4.1 Packaging Instructions

All individual items that make up the complete living kit shall remain packaged and sealed in the original factory packaging.

4.1.1 General Packing Instructions: Due to the unknown circumstances which can arise during disaster response and recovery, it is possible that the pallets of Bedroom Living Kits may be moved several times, double-stacked for storage, and stored in warehouses or stored outside with no protection in all types of weather. The Contractor shall ensure that the Bedroom Living Kits are packaged to withstand such handling as well as climatic conditions. Climatic conditions can include blowing snow, flurries, freezing rain, high humidity, rain, sleet, or snow.

All items shall be packed to improve the safety of the contents during shipping and to minimize any harm for the duration of the entire storage period.

4.1.2 Living Kit Container: Each Bedroom Living Kit shall be packaged in a single box or container. All boxes/containers shall be sealed with security/tamper resistant/ tamper evident tape on all open edges. The Bedroom Living Kits shall be packaged so that they can be stored for a duration of up to 3 years in unconditioned space. Any individual Bedroom Living Kit packaging, container or box shall be able to fit through standard 32-inch residential doors.

Living Kit shall not exceed 30 pounds. See Labeling Instruction for requirements to label the Secondary Container/Living Kit Container.

4.1.3 Palletizing/Packaging of Living Kit Container: Bedroom Living Kits shall be palletized for transportation. No part of the Secondary Container/Living Kit Container shall be partially placed on the pallet. The contractor shall use industry standard size pallets (48 inches by 40 inches, 4-way). Pallets of Secondary Container/Living Kit Container shall be fully covered on all sides (excluding the bottom) with a minimum of (10) layer of stretch-wrap.

Additional cardboard support should be placed between each level to prevent sagging. Material shall be stacked so the total height of each pallet and material does not exceed 55 inches.

Pallets shall be hardwood or other industry standard material and designed for pickup from all four sides. The Contractor shall ensure that the Bedroom Living Kits are packaged to withstand such handling, as well as severe climatic conditions. Contractor shall use edge protectors, angle boards or corner protectors on each pallet to prevent shifting and reduce damages during movement.

During the Palletizing of the Bedroom Living Kits, if individual Bedroom Living Kits are not sized for easy packing on pallets the contractor may combine multiple Bedroom Living Kits into boxes or containers to facilitate shipping and placement on a pallet. Boxes or containers holding multiple Bedroom Living Kits shall not exceed 50 pounds so that they are easily moved by a single person.

4.2 Labeling Instructions

TTHU Bedroom Living Kits shall be marked so that FEMA or contract employees can easily identify that the contents of the Secondary Container/Living Kit Container are Bedroom Living Kits. The boxes/containers shall be labeled on five (5) sides (top and four sides).

The labeling shall identify general living kit, the date the Bedroom Living kit is packaged and the company providing the living kit. The Bedroom Living Kit Secondary Container/Living Kit Container shall be labeled with marking of either Calibri or Times New Roman in 24-point font at a minimum.

For example:

FEMA TTHU Double Bed Living Kit – 01/01/2018 – XYZ Company

4.3 Tracking and Delivery

4.3.1 Tracking

The contractor shall provide notice of shipping. The notice shall be provided by email to the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the delivery point of contact. Shipping shall include a copy of the contractor’s bill of lading (BOL) and an estimated date of delivery. The contractor shall require that the delivery carrier’s driver notify the delivery point of contact 24 hours prior to delivery unless the delivery is using a carrier such as FedEx, UPS, DHL, etc.

Upon invoicing, the contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum, the electronic spreadsheet must provide these details: Load number, Bill of Lading number, nomenclature and units shipped, personal identifier for each unit, carrier, truck number, trailer number, place of origin, and destination.

4.3.2 Delivery

Delivery locations Contiguous United States (CONUS) and/or Outside Contiguous United States (OCONUS) will be identified in the BPA call order request for quote.

Standard delivery locations are identified below:

Site 1 FEMA Manufactured Housing Storage Site (MHSS) Selma located at:

Selma MHSS-FEMA 661 Selfield Road Selma, AL 36704

Site 2 FEMA Manufactured Housing Storage Site (MHSS) Cumberland located at:

Cumberland MHSS-FEMA 11601 PPG Road Cumberland, MD 21502

Non-standard locations include FEMA field operations such as Joint Field Offices (JFO) and Manufactured Housing Staging Areas (MHSA). Non-standard locations could also include the TTHU manufacturer or other FEMA offices and storage locations. Addresses for non-standard locations will be provided.

5. PERIOD OF PERFORMANCE:

The period of performance shall be one (1) base year with four (4) one (1) year option periods.

6. PLACE OF PERFORMANCE:

The place of performance shall be at the contractor’s facility for the manufacturing of the Bedroom Living Kits.

7. PRODUCTION CAPACITY:

7.1 Initial Delivery After Order

The contractor shall be able to produce 125 complete kits of each type of Bedroom Living Kit (500 total) and ship so that the Bedroom Living Kits shall arrive at the FEMA destination within four weeks (calculated as 28 calendar days) from the date of the order if the delivery location is within 500 miles of the contractor’s production facility. The contractor shall receive an additional day for every additional 500 miles or portion thereof. Delivery may take place up to two days after this requirement if the order is placed on a weekend day and the destination facility is not open. Delivery distances will be calculated using the MapQuest online web site.

The following are delivery examples used at a hypothetical production facility located in Burlington, MA which is located at the center point of Burlington, MA as calculated by MapQuest:

Example 1: An order is placed for delivery to FEMA’s MHSS located in Cumberland, MD.

Mapquest provides a driving distance of 535 miles. If the delivery order was placed on Monday, May 27, 2019 the delivery would be required on or before Tuesday, June 25, 2019.

Example 2: An order is placed for delivery to FEMA’s MHSS located in Selma, AL.

Mapquest provides a driving distance of 1277 miles. If the delivery order was placed on Monday, May 27, 2019 the delivery would be required on or before Wednesday, June 26, 2019.

7.2 Weekly Production Rate

The contractor shall be able to produce a mixture of Bedroom Living Kits at a rate of at least 1500 per week.

7.3 Weekly Production Capacity

The rate shall continue for a minimum of six weeks prior to the contactor encountering shortfalls of any of the Bedroom Living Kit component items.