TTHU_Bedroom_Living_Kits_Statement_of_Work_Final.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

TRANSPORTABLE TEMPORARY HOUSING UNIT (TTHU) BEDROOM LIVING KITS

STATEMENT OF WORK (SOW)

1. BACKGROUND

As part of its disaster and emergency response mission under the Stafford Act, FEMA provides bedroom living kits consisting of standard household items to eligible disaster Survivors housed in Transportable Temporary Housing Units.

2. SCOPE

The Contractor shall furnish all labor, material, supplies, equipment, facilities and all else necessary to build a bedroom living kit in accordance with specifications and guidelines outlined in this Statement of Work

(SOW).

The Contractor shall:

• Select the material(s) that meet the requirements specified in this SOW;

• Assemble bedroom living kits to include all requirement material;

• Pack materials/items in accordance with packing guidelines in suitable storage container and

• Deliver bedroom living kits to:

Federal Emergency Management Agency MHSS Cumberland 1601 PPG Road Cumberland, MD 21502

Unless otherwise stated, all items shall be in accordance with Federal Acquisition Regulation (FAR) Part

23.4 - Use of Recovered Materials and Biobased Products. Please visit www.biopreferred.gov for more information.

3. DELIVERABLES

3.1 TTHU Bedroom Living Kits:

The requirements for each bedroom living kit are listed below. If the required products are not available, the contractor shall replace the products with an item that meet or exceed the SOW specifications. The contractor shall provide an explanation of how the replacement product meets or exceeds the SOW specifications. All items contained in the bedroom living kits shall be BioPreferred unless otherwise stated.

Please visit www.bioprefered.gov for more information.

3.1.1 Double Bedroom Living Kit

The double bedroom living kit shall include the following:

http://www.biopreferred.gov/ http://www.bioprefered.gov/

Item Item Size/Quality Unit of Measure Quantity

Bio-Diverse Bed

Sheets

Flat (full size), 200 to 500 thread count, all cotton or 60 % cotton/40 % polyester, min. size 81" x

96"

Ea. 2

Bio-Diverse Pillow

Cases

Standard size, 200 to

500 thread count, all cotton, min or 60 % cotton/40 % polyester.

size 20" x 26"

Ea. 2

Bio-Diverse Pillow Standard Size (Non-

Latex Foam), approx. 20” x 26”

Ea. 2

Bio-Diverse Bath

Towel

Approximately 27” x 52” , Cotton Blend, min. 70% cotton

Ea. 2

Bio-Diverse Wash

Cloth

Approximately 12” x 12”, Cotton Blend, min. 70% cotton

Ea.

Bio-Diverse

Blanket

Min. 90” x 90”, Lightweight, warm, non-pilling, 100% polyester, machine washable

Ea.

3.1.2 Two XL Twin Bedroom Living Kit

The two XL twin bedroom living shall include the following:

Bio-Diverse Bed

Sheets

Flat (Twin), 200 to 500 thread count, all cotton or

60 % cotton/40 % polyester, min. size 66" x

102"

Ea. 4

Bio-Diverse

Pillow Cases

Standard size, 200 to 500 thread count, all cotton or

60 % cotton/40 % polyester. Min size 20" x

26"

Ea. 2

Bio-Diverse

Pillow

Standard Size (Non-

Latex Foam, approx. 20” x 26”

Ea. 2

Bio-Diverse Bath

Towel

Approximately 27” x 52”

Cotton Blend, min. 70% cotton

Ea. 2

Bio-Diverse

Wash Cloth

Approximately 12” x 12”

Cotton Blend, min. 70% cotton

Ea. 2

Bio-Diverse

Blanket

Min. 66” x 90”

Lightweight, warm, non-pilling, 100% polyester, machine washable

Ea. 2

4. PACKAGING, LABELING AND DELIVERY

4.1 Packaging Instructions

All individual items that make up the complete living kit shall be remain packaged and sealed in the original factory packaging. The bedroom living kits shall be packaged so that they can be stored for a duration of up to 3 years in unconditioned space. Due to the many unknown circumstances which can arise during disaster response and recovery, it is possible that the pallets of bedroom living kits may be moved several times, may be double-stacked for storage, and may be stored in warehouses or stored outside with no protection in all types of weather. The Contractor shall ensure that the bedroom living kits are packaged to withstand such handling and climatic conditions. Climatic conditions can include: blowing snow; flurries; freezing rain; high humidity; rain; sleet; or, snow.

Any individual bedroom living kit packaging, container or box shall be able to fit through standard 32 inch residential doors living kit shall exceed 30 pounds.

If individual bedroom living kit is not sized for easy packing on pallets the contractor may aggregate multiple individual bedroom living kits into boxes or containers to facilitate shipping and placement on a pallet. All bedroom living kits shall be packaged into boxes or containers that only contain that specific kit. For example, TTHU queen bedroom living kits shall only be boxed with TTHU queen bedroom living kits. No box/container shall contain a mixture of living its. Boxes or containers shall not exceed 50 pounds so that they are easily moved by a single person. All items shall be packed in such a way as to minimize packing material without sacrificing the safety of the contents during shipping and for the duration of the entire storage period. Boxes/containers shall be labeled on five (5) sides (top and four sides).

All boxes/containers shall be sealed with security/tamper resistant/ tamper evident tape on all open edges.

4.2 Labeling Instructions

TTHU bedroom living kits shall be marked so that the type of living kit can be determined without opening the living kit. The labeling shall identify the type of living kit, the date the living kit is packaged and the company providing the living kit. The bedroom living kits shall be marked on all sides of the packaging box/container unless marking the living kit would require print so small that it would be less than 24 point font.

For example:

FEMA TTHU Double Bed Living Kit – 01/01/2018 – XYZ Company

If more than one package is required to make up the complete TTHU living kit the boxes/containers shall be labeled in a format that identifies the boxes/containers needed to make a complete kit:

For example:

FEMA TTHU King Living Kit – 01/01/2018 – XYZ Company – 1 OF 3 FEMA TTHU King Living Kit – 01/01/2018 – XYZ Company – 2 OF 3 FEMA TTHU King Living Kit – 01/01/2018 – XYZ Company – 3 OF 3

4.3 Pallet Packing

Pallets shall be made up of individual type (e.g., only 2 XL Twin Bed Living Kits on one (1) pallet etc.) on industry delivery size pallets (48 inches by 40 inches, 4 way). Pallets of bedroom living kits shall be fully covered on all sides The stretch wrap shall extend over the top of the boxes for the entire top layer. When loading a pallet, the bedroom living kits and the height of the pallet shall not exceed 55 inches. Pallets shall be hardwood and designed for pickup from all four sides. Due to the many unknown circumstances which can arise during disaster response and recovery, it is possible that the pallets of bedroom living kits may be moved several times, may be double-stacked for storage, and may be stored in warehouses or stored outside with no protection in all types of weather. The Contractor shall ensure that the bedroom living kits are packaged to withstand such handling and climatic conditions. Climatic conditions can include:

blowing snow; flurries; freezing rain; high humidity; rain; sleet; or, snow.

4.4 Tracking and Delivery

4.4.1 Tracking

The Contractor must have the capability to track shipments (i.e. Global Positioning System GPS) and provide updates on a 24/7 basis. For example: FEMA may request diversion of shipment during response to disaster and would need to know current location of shipment in order to calculate accurate arrival time to diverted location.

Upon invoicing, the contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum the electronic spreadsheet must provide these details: Load number, Bill of Lading number, nomenclature and units shipped, personal identifier for each unit, carrier, truck number, trailer number, place of origin, and destination.

5. PERIOD OF PERFORMANCE:

The period of performance is 60 days from the date of award.

6. PLACE OF PERFORMANCE:

The place of performance shall be at the contractor’s facility for the manufacturing of the bedroom living kits.