TTHU_General_Living_Kits_Statement_of_Work_Final.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

TRANSPORTABLE TEMPORARY HOUSING UNIT (TTHU) GENERAL LIVING KITS

STATEMENT OF WORK (SOW)

1. BACKGROUND

As part of its disaster and emergency response mission under the Stafford Act, FEMA provides general living kits consisting of standard household items to eligible disaster Survivors housed in Transportable Temporary Housing Units.

2. SCOPE

The Contractor shall furnish all labor, material, supplies, equipment, facilities and all else necessary to build a general living kit in accordance with specifications and guidelines outlined in this Statement of Work

(SOW).

The Contractor shall:

• Select the material(s) that meet the requirements specified in this SOW;

• Assemble general living kits to include all requirement material;

• Pack materials/items in accordance with packing guidelines in suitable storage container and

• Deliver General Living Kits to:

Federal Emergency Management Agency MHSS Cumberland 1601 PPG Road Cumberland, MD 21502

Unless otherwise stated, all items shall be in accordance with Federal Acquisition Regulation (FAR) Part

23.4 - Use of Recovered Materials and Biobased Products. Please visit www.biopreferred.gov for more information.

3. DELIVERABLES

3.1 TTHU General Living Kits:

There is only one (1) type of general living kit. The requirements the general living kit is listed below. If the required products are not available, the contractor shall replace the products with an item that meet or exceed the SOW specifications. The contractor shall provide an explanation of how the replacement product meets or exceeds the SOW specifications.

Plates and bowls shall be:

• Designed to support hot liquids up to 190 degrees Fahrenheit

• Microwave and freezer safe http://www.biopreferred.gov/

• Federal Drug Administration (FDA) approved or approved for use by for humans

• Biodegradable

• Waterproof, oil proof

Hot Cups shall be:

• Designed to support hot liquids up to 190 degrees Fahrenheit

• Microwave safe

• Federal Drug Administration (FDA) approved or approved for use by for humans

• Biodegradable

• Waterproof, oil proof

• Double walled

Item Item Size/Quality Unit of Measure Quantity

Dishes – Bio-Diverse (Dinner Plates)

Min 9” heavy duty dinner plate

Package with a minimum of 25 packs each

Dishes – Bio-Diverse (Cereal/Soup Bowl)

Min 12 oz or 6” diameter heavy duty

Package with a minimum of 25 packs each

Bio-Diverse Utensils (Forks)

Premium Quality Package with a minimum of 50 per pack 1

Bio-Diverse Utensils (Knives)

Premium Quality Package with a minimum of 50 per pack 1

Bio-Diverse Utensils (Spoon)

Premium Quality Package with a minimum of 50 per pack 1

Bio-Diverse Hot cups 16 oz Package with a minimum of 50 per pack 1

Bio-Diverse Cold cups 16 oz Package with a minimum of 50 per pack 1

Wastebasket Container (not required to be bio-diverse)

Between 10 and 13 gal. EA

Bio-Diverse Trash bags 13 gal Box with a minimum of 25 per box 1

Item Item Size/Quality Unit of Measure Quantity

Bio-Diverse Sponge, Kitchen (non-latex) – Naturally absorbent cellulose

Approximately 4-11/16" x 3-3/8" x 13/16"

Minimum package of 2 1

Bio-Diverse Paper Towel

1 Ply Towels, 11”x10” or 11”x11” sheets, min 48 sheets per roll

Package of 2 rolls or single wrapped rolls

1 package of two or

2 packages of single wrapped rolls

Bio-Diverse Toilet Paper

2 Ply, 1000 sheets per roll

Package of 4 rolls; or, 2 packages of 2 rolls; or, 4 packages or individually wrapped rolls

1 package of 4 rolls; or, 2 packages of 2 rolls;

or, 4 packages or individually wrapped rolls

4. PACKAGING, LABELING AND DELIVERY

4.1 Packaging Instructions

All individual items that make up the complete general living kit shall be remain packaged and sealed in the original factory packaging. The general living kits shall be packaged so that they can be stored for a duration of up to 3 years in unconditioned space. Due to the many unknown circumstances which can arise during disaster response and recovery, it is possible that the pallets of general living kits may be moved several times, may be double-stacked for storage, and may be stored in warehouses or stored outside with no protection in all types of weather. The Contractor shall ensure that the general living kits are packaged to withstand such handling and climatic conditions. Climatic conditions can include:

blowing snow; flurries; freezing rain; high humidity; rain; sleet; or, snow.

Any individual general living kit packaging, container or box shall be able to fit through standard 32 inch residential doors living kit shall exceed 30 pounds.

If individual general living kits are not sized for easy packing on pallets the contractor may aggregate multiple individual living kits into boxes or containers to facilitate shipping and placement on a pallet. All general living kits shall be packaged into boxes or containers that only contain that specific kit. Boxes or containers shall not exceed 50 pounds so that they are easily moved by a single person. All items shall be packed in such a way as to minimize packing material without sacrificing the safety of the contents during shipping and for the duration of the entire storage period. Boxes/containers shall be labeled on five (5) sides (top and four sides).

All boxes/containers shall be sealed with security/tamper resistant/ tamper evident tape on all open edges.

4.2 Labeling Instructions

TTHU general living kits shall be marked so that the type of general living kit can be determined without opening the general living kit. The labeling shall identify general living kit, the date the general living kit is packaged and the company providing the living kit. The general living kits shall be marked on all sides of the packaging box/container unless marking the living kit would require print so small that it would be less than 24 point font.

For example:

FEMA TTHU General Living Kit – 01/01/2018 – XYZ Company

If more than one package is required to make up the complete TTHU general living kit the boxes/containers shall be labeled in a format that identifies the boxes/containers needed to make a complete kit:

For example:

FEMA TTHU General Living Kit – 01/01/2018 – XYZ Company – 1 OF 3 FEMA TTHU General Living Kit – 01/01/2018 – XYZ Company – 2 OF 3 FEMA TTHU General Living Kit – 01/01/2018 – XYZ Company – 3 OF 3

4.3 Pallet Packing

Pallets shall be made up of individual type (e.g., only 2 XL Twin Bed Living Kits on one (1) pallet etc.) on industry delivery size pallets (48 inches by 40 inches, 4 way). Pallets of living kits shall be fully covered on all sides The stretch wrap shall extend over the top of the boxes for the entire top layer. When loading a pallet, the general living kits and the height of the pallet shall not exceed 55 inches. Pallets shall be hardwood and designed for pickup from all four sides. Due to the many unknown circumstances which can arise during disaster response and recovery, it is possible that the pallets of general living kits may be moved several times, may be double-stacked for storage, and may be stored in warehouses or stored outside with no protection in all types of weather. The Contractor shall ensure that the general living kits are packaged to withstand such handling and climatic conditions. Climatic conditions can include: blowing snow; flurries; freezing rain; high humidity; rain; sleet; or, snow.

4.4 Tracking and Delivery

4.4.1 Tracking

The Contractor must have the capability to track shipments (i.e. Global Positioning System GPS) and provide updates on a 24/7 basis. For example: FEMA may request diversion of shipment during response to disaster and would need to know current location of shipment in order to calculate accurate arrival time to diverted location.

Upon invoicing, the contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum the electronic spreadsheet must provide these details: Load number, Bill of Lading number, nomenclature and units shipped, personal identifier for each unit, carrier, truck number, trailer number, place of origin, and destination.

5. PERIOD OF PERFORMANCE:

The period of performance is 60 days from date of award.

6. PLACE OF PERFORMANCE:

The place of performance shall be at the contractor’s facility for the manufacturing of the general living kits.