Combined_Synopsis_RFQ_Bedroom_Living_Kits_Final_FBO.pdf

COMBINED SYNOPSIS/SOLICITATION

for

TTHU Bedroom Living Kits

Synopsis: This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Part 13.5 using

Simplified Acquisition Procedures for certain commercial items supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number is

70FB8019Q00000002 and is issued as a Request for Quote (RFQ).

FEMA has determined a need for Transportable Temporary Housing Unit (TTHU) Bedroom Living Kits.

This solicitation incorporates all mandatory commercial item provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2019-05, effective August 13, 2019.

The North American Industrial Classification System (NAICS) code is 423220. The small business size standard is 100 employees.

It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

The clauses may be accessed in full text at:

1. https://www.acquisition.gov/far/

2. http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

The Government contemplates awarding one (1) or more Firm Fixed Price Blanket Purchase Agreement (BPA) resulting from this solicitation to the offeror(s) whose offer conforming to the solicitation, is the lowest evaluated price meeting or exceeding the acceptability standards for non-cost factors.

To be considered for award you must have an active System for Award Management (SAM) registration by the closing date of this solicitation. Vendors who submit quotes but do not have an active SAM registration will not be considered for award. Please visit www.sam.gov for more information or to register.

52.212-2, Evaluation - Commercial Items is applicable to this procurement. Award will be made to the Offeror or Offeror’s with the lowest prices technically acceptable whose quote conforms to the requirements of the solicitation and Statement of Work (SOW). To be considered for award, all offerors shall address all evaluation criteria.

Offerors shall provide a quote that responds to all evaluation factors. Failure to address all factors will result in offeror being non-responsive and therefore will not be considered for contract award. If an offeror receives an unacceptable rating for one (1) or more evaluation factors, the offeror will no longer be considered for award. Should either of these situations occur, the Offeror’s price proposal will not be evaluated.

https://www.acquisition.gov/far/ https://www.acquisition.gov/far/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.sam.gov/ http://www.sam.gov/

Evaluation Factors for Award Technical factors are all of equal importance. Factors 1-3 will be evaluated as acceptable or unacceptable. To receive on overall rating of acceptable and be eligible for award, the offeror must be technically acceptable for all evaluation factors.

Factor 1: Technical

Offerors will be evaluated based on items quoted. All items shall meet or exceed the items in SOW. Unless otherwise identified in the SOW, all quoted items shall be in accordance with FAR Part 23.4 – Use of Recovered Materials and Bio-based Products. A response of “Unacceptable” for one or more questions will result in a rating of unacceptable and that offeror shall not be eligible for contract award.

Question Number

Questions Acceptable Unacceptable

F-1.a Does the proposed Twin XL Bedroom Living Kit meet the technical requirements of the Statement of Work?

F-1.b Does the proposed Double Bedroom Living Kit meet

F-1.c Does the proposed Queen Bedroom Living Kit meet

F-1.d Does the proposed King Bedroom Living Kit meet the technical requirements of the Statement of Work?

Evaluation Ratings for Technical Factor 1

Rating Definition

Acceptable Quote contains all items, in the correct quantity, required to make up complete living kit. Quoted Items are in accordance with FAR 23.4 – Use of Recovered

Materials.

Unacceptable Quote does not contain all items, in the correct quantity, required to make up complete living kit. Quoted Items are not in accordance with FAR 23.4 – Use of Recovered Materials.

Factor 2: Product Availability/Ability to Meet Schedule/Tracking Method

Evaluation will be based upon the responses to the following:

Questions Acceptable Unacceptable

F-2.a Does the quoter demonstrate that it can meet the production requirements as they are described in Section 7.2 of the Statement of work?

F-2.b Does the quoter demonstrate that it can meet FEMA’s shipping notification requirements as the notification requirements are described in Sections 4.3 of the

SOW?

F-2.c Does the quoter demonstrate that it can meet FEMA’s packaging requirements as the packaging as the packaging requirements are described in Sections 4.1 of the SOW?

F-2.d Does the quoter demonstrate that it can meet FEMA’s labeling requirements as the labeling requirements are described in Sections 4.2 of the

SOW?

Evaluation Ratings for Technical Factor 2

Acceptable Meets or exceeds minimum standards outlined in the Statement of Work.

Unacceptable Does not meets or exceed minimum standards outlined in the Statement of Work.

Factor 3 – Recent and Relevant Experience

Provide a written description of an order that your company has completed to a Federal, state, local government of private company or organization that is similar in size and scope to a delivery order that FEMA will issue under this BPA. This order shall have occurred within the last three years. The order has to contain items that meet the requirements of Federal Acquisition Regulation (FAR) Part 23.4 - Use of Recovered Materials and Bio-based Products. Please visit www.biopreferred.gov for more information. If the contract or delivery order that the Offeror is using to demonstrate the Offeror’s recent and relevant experience does not have a requirement for FAR 23.4 but has a requirement that is similar the Offeror shall provide FEMA with a link to said requirement.

If the Offeror uses one of the Past Performance contracts to meet this requirement the Offeror shall identify which one or more Past Performance reference is used to meet this requirement.

If the Offeror does not have any Past Performance submission or the Offeror chooses to use a reference not included in the Past Performance submission the Offeror shall provide the following information for the Recent and Relevant Experience submission:

1. Name of Company

2. Point of Contact

3. Current Telephone Number and Email Address

4. Title of Work

5. Period of Performance

6. Description of the items provided

Questions Acceptable Unacceptable http://www.biopreferred.gov/ http://www.biopreferred.gov/

F-3.a Does the quoter have Recent experience (i.e. has the experience submitted occurred within the last three

(3) years)?

F-3.b Does the quoter have Relevant experience (i.e. has the quoter provided items that comply with FAR 23.4 or an equal requirement)?

Evaluation Ratings for Technical Factor 3

Acceptable Demonstrates that the proposal meets the stated requirement.

Unacceptable Does not demonstrates that the proposal meets the stated requirement.

Factor 4 – Past Performance

Present and Past Performance will be evaluated as a measure of the Government’s confidence in the Offeror’s ability to successfully perform based on previous and current contract efforts within the last three years. Provide no less than three (3) references to include the following:

1.Name of Company 2.Point of Contact 3.Current Telephone Number and Email Address 4.Title of Work 5.Period of Performance 6.Value ($) and Quantity

Evaluation Ratings for Technical Factors 4

Acceptable Past Performance indicates satisfactory performance.

Neutral No relevant past performance history.

Unacceptable Past Performance does not indicate satisfactory performance.

Factor 5: Price

The award will be based on the lowest evaluated price of proposals meeting or exceeding the technical acceptability standards. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s). If an Offeror is found to be not technically acceptable for any technical factor, that Offeror’s price proposal will not be evaluated.

The Government intends to make award without discussions.

Questions are due to the Contracting Officer and Contract Specialist no later than 12pm

EST September 13, 2019. Responses to questions will be distributed no later than 12pm

EST, September 16, 2019.

Quotes are due to the Contracting Officer and Contract Specialist, no later than 5pm EST, September 20, 2019.

All quotes that fail to include all RFQ requirements will be considered non-responsive and therefore not eligible for contract award.

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

TRANSPORTABLE TEMPORARY HOUSING UNIT (TTHU) BEDROOM LIVING KITS

STATEMENT OF WORK (SOW)

1. BACKGROUND

As part of its disaster and emergency response mission under the Stafford Act, FEMA provides Bedroom Living Kits consisting of standard household items to eligible disaster Survivors housed in Transportable Temporary Housing Units (TTHUs).

The purpose of this requirement is to establish a Firm Fixed Price (FFP) Blanket Purchase Agreement (BPA) to fulfill the requirement for the Bedroom Living Kits on as-needed basis.

2. SCOPE

The Contractor shall furnish all labor, material, supplies, equipment, facilities and all additional necessities to build a Bedroom Living Kit in accordance with specifications and guidelines outlined in this SOW.

The Contractor shall:

• Select the material(s) that meet the requirements specified in this SOW;

• Assemble Bedroom Living Kits to include all required material;

• Pack materials/items in accordance with packing guidelines in suitable storage container and

• Deliver Bedroom Living Kits to destinations as set forth in each issued BPA Call Order.

Unless otherwise stated, all items shall be in accordance with Federal Acquisition Regulation (FAR) Part 23.4 - Use of Recovered Materials and Bio-based Products. Please visit www.biopreferred.gov for more information.

3. DELIVERABLES

3.1 TTHU Bedroom Living Kits:

There are four (4) types of Bedroom Living Kits. The requirements for each Bedroom Living Kit is listed below. If the required products are not available, the contractor shall replace the products with an item that meet or exceed the SOW specifications. The contractor shall provide an explanation of how the replacement product meets or exceeds the SOW specifications. All items contained in Bedroom Living Kits shall be Bio-Preferred unless otherwise stated. Please visit www.bioprefered.gov for more information. All Bedroom Living Kit items shall remain in the original manufacturer/factory packaging. All items that are used to build a Bedroom Living Kit shall be new and unused.

http://www.biopreferred.gov/ http://www.biopreferred.gov/ http://www.bioprefered.gov/ http://www.bioprefered.gov/

3.1.1 Double Bedroom Living Kit

The double Bedroom Living Kit shall include the following:

Item

Item Item Size/Quality Unit of Measure Quantity

DBLK-1 Bio-Diverse

Bed Sheets

Flat (full size), 200 to 500 thread count, all cotton or

60 % cotton/40 % polyester, min. size

81" x 96"

Ea. 2

D2BLK- Bio-Diverse

Pillow Cases

Standard size, 200 to 500 thread count, all cotton, min or 60 % cotton/40 % polyester. size 20" x 26"

Ea. 2

DBLK-3 Bio-Diverse

Pillow

Standard Size (Non-

Latex Foam), approx. 20” x 26”

Ea. 2

DBLK-4 Bio-Diverse

Bath Towel

Approximately 27” x 52” , Cotton

Blend, min. 70% cotton

Ea. 2

DBLK-5

Bio-Diverse

Wash Cloth

Approximately 12” x 12”, Cotton

Blend, min. 70% cotton

Ea.

DBLK-6

Bio-Diverse

Blanket

Min. 90” x 90”, Lightweight, warm, non-pilling, 100% polyester, machine washable

Ea.

3.1.2 Two XL Twin Bedroom Living Kit

The Two XL Twin Bedroom Living Kit shall include the following:

Item Item Size/Quality Unit of Measure Quantity

TBLK-1 Bio-Diverse

Bed Sheets

Flat (Twin), 200 to

500 thread count, all cotton or 60 % cotton/40 % polyester, min. size

66" x 102"

Ea. 4

TBLK-2 Bio-Diverse

Pillow Cases

Standard size, 200 to 500 thread count, all cotton or

60 % cotton/40 % polyester. Min size

20" x 26"

Ea. 2

TBLK-3 Bio-Diverse

Pillow

Standard Size (Non-

Latex Foam, approx.

20” x 26”

Ea. 2

TBLK-4 Bio-Diverse

Bath Towel

Approximately 27” x 52” Cotton Blend, min. 70% cotton

Ea. 2

TBLK-5 Bio-Diverse

Wash Cloth

Approximately 12” x 12” Cotton Blend, min. 70% cotton

Ea. 2

TBLK-6 Bio-Diverse

Blanket

Min. 66” x 90”

Lightweight, warm, non-pilling, 100% polyester, machine washable

Ea. 2

3.1.3 Queen Bedroom Living Kit

The Queen Bedroom Living Kit shall include the following:

Item Item Size/Quality Unit of Measure Quantity

QBLK-1 Bio-Diverse

Bed Sheets

Flat (Queen size), 200 to 500 thread count, all cotton or

60 % cotton/40 % polyester, min. size

81" x 96"

Ea. 2

QBLK-2 Bio-Diverse

Pillow Cases

Standard size, 200 to 500 thread count, all cotton, min or 60 % cotton/40 % polyester. size 20" x 26"

Ea. 2

QBLK-3 Bio-Diverse

Pillow

Standard Size (Non-

Latex Foam), approx. 20” x 26”

Ea. 2

QBLK-4 Bio-Diverse

Bath Towel

Approximately 27” x 52” , Cotton

Blend, min. 70% cotton

Ea. 2

QBLK-5

Bio-Diverse

Wash Cloth

Approximately 12” x 12”, Cotton

Blend, min. 70% cotton

Item Item Size/Quality Unit of Measure Quantity

QBLK-6

Bio-Diverse

Blanket

Min. 90” x 90”, Lightweight, warm, non-pilling, 100% polyester, machine washable

3.1.4 King Bedroom Living Kit

The King Bedroom Living Kit shall include the following:

Item Item Size/Quality Unit of Measure Quantity

KBLK-1 Bio-Diverse

Bed Sheets

Flat (King size), 200 to 500 thread count, all cotton or

60 % cotton/40 % polyester, min. size

81" x 96"

Ea. 2

KBLK-2 Bio-Diverse

Pillow Cases

Standard size, 200 to 500 thread count, all cotton, min or 60 % cotton/40 % polyester. size 20" x

26"

Ea. 2

KBLK-3 Bio-Diverse

Pillow

Standard Size (Non-

Latex Foam), approx. 20” x 26”

Ea. 2

KBLK-4 Bio-Diverse

Bath Towel

Approximately 27” x 52” , Cotton

Blend, min. 70% cotton

Ea. 2

Item Item Size/Quality Unit of Measure Quantity

KBLK-5

Bio-Diverse

Wash Cloth

Approximately 12” x 12”, Cotton

Blend, min. 70% cotton

Ea.

KBLK-6

Bio-Diverse

Blanket

Min. 90” x 90”, Lightweight, warm, non-pilling, 100% polyester, machine washable

4. PACKAGING, LABELING AND DELIVERY

4.1 Packaging Instructions

All individual items that make up the complete living kit shall remain packaged and sealed in the original factory packaging.

4.1.1 General Packing Instructions: Due to the unknown circumstances which can arise during disaster response and recovery, it is possible that the pallets of Bedroom Living Kits may be moved several times, double-stacked for storage, and stored in warehouses or stored outside with no protection in all types of weather. The Contractor shall ensure that the Bedroom Living Kits are packaged to withstand such handling as well as climatic conditions. Climatic conditions can include blowing snow, flurries, freezing rain, high humidity, rain, sleet, or snow.

All items shall be packed to improve the safety of the contents during shipping and to minimize any harm for the duration of the entire storage period.

4.1.2 Living Kit Container: Each Bedroom Living Kit shall be packaged in a single box or container. All boxes/containers shall be sealed with security/tamper resistant/ tamper evident tape on all open edges. The Bedroom Living Kits shall be packaged so that they can be stored for a duration of up to 3 years in unconditioned space. Any individual Bedroom Living Kit packaging, container or box shall be able to fit through standard 32-inch residential doors.

Living Kit shall not exceed 30 pounds. See Labeling Instruction for requirements to label the Secondary Container/Living Kit Container.

4.1.3 Palletizing/Packaging of Living Kit Container: Bedroom Living Kits shall be palletized for transportation. No part of the Secondary Container/Living Kit Container shall be partially placed on the pallet. The contractor shall use industry standard size pallets (48 inches by 40 inches, 4-way). Pallets of Secondary Container/Living Kit Container shall be fully covered on all sides (excluding the bottom) with a minimum of (10) layer of stretch-wrap.

Additional cardboard support should be placed between each level to prevent sagging. Material shall be stacked so the total height of each pallet and material does not exceed 55 inches.

Pallets shall be hardwood or other industry standard material and designed for pickup from all four sides. The Contractor shall ensure that the Bedroom Living Kits are packaged to withstand such handling, as well as severe climatic conditions. Contractor shall use edge protectors, angle boards or corner protectors on each pallet to prevent shifting and reduce damages during movement.

During the Palletizing of the Bedroom Living Kits, if individual Bedroom Living Kits are not sized for easy packing on pallets the contractor may combine multiple Bedroom Living Kits into boxes or containers to facilitate shipping and placement on a pallet. Boxes or containers holding multiple Bedroom Living Kits shall not exceed 50 pounds so that they are easily moved by a single person.

4.2 Labeling Instructions

TTHU Bedroom Living Kits shall be marked so that FEMA or contract employees can easily identify that the contents of the Secondary Container/Living Kit Container are Bedroom Living Kits. The boxes/containers shall be labeled on five (5) sides (top and four sides).

The labeling shall identify general living kit, the date the Bedroom Living kit is packaged and the company providing the living kit. The Bedroom Living Kit Secondary Container/Living Kit Container shall be labeled with marking of either Calibri or Times New Roman in 24-point font at a minimum.

For example:

FEMA TTHU Double Bed Living Kit – 01/01/2018 – XYZ Company

4.3 Tracking and Delivery

4.3.1 Tracking

The contractor shall provide notice of shipping. The notice shall be provided by email to the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the delivery point of contact. Shipping shall include a copy of the contractor’s bill of lading (BOL) and an estimated date of delivery. The contractor shall require that the delivery carrier’s driver notify the delivery point of contact 24 hours prior to delivery unless the delivery is using a carrier such as FedEx, UPS, DHL, etc.

Upon invoicing, the contractor shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum, the electronic spreadsheet must provide these details: Load number, Bill of Lading number, nomenclature and units shipped, personal identifier for each unit, carrier, truck number, trailer number, place of origin, and destination.

4.3.2 Delivery

Delivery locations Contiguous United States (CONUS) and/or Outside Contiguous United States (OCONUS) will be identified in the BPA call order request for quote.

Standard delivery locations are identified below:

Site 1 FEMA Manufactured Housing Storage Site (MHSS) Selma located at:

Selma MHSS-FEMA 661 Selfield Road Selma, AL 36704

Site 2 FEMA Manufactured Housing Storage Site (MHSS) Cumberland located at:

Cumberland MHSS-FEMA 11601 PPG Road Cumberland, MD 21502

Non-standard locations include FEMA field operations such as Joint Field Offices (JFO) and Manufactured Housing Staging Areas (MHSA). Non-standard locations could also include the TTHU manufacturer or other FEMA offices and storage locations. Addresses for non-standard locations will be provided.

5. PERIOD OF PERFORMANCE:

The period of performance shall be one (1) base year with four (4) one (1) year option periods.

6. PLACE OF PERFORMANCE:

The place of performance shall be at the contractor’s facility for the manufacturing of the Bedroom Living Kits.

7. PRODUCTION CAPACITY:

7.1 Initial Delivery After Order

The contractor shall be able to produce 125 complete kits of each type of Bedroom Living Kit (500 total) and ship so that the Bedroom Living Kits shall arrive at the FEMA destination within four weeks (calculated as 28 calendar days) from the date of the order if the delivery location is within 500 miles of the contractor’s production facility. The contractor shall receive an additional day for every additional 500 miles or portion thereof. Delivery may take place up to two days after this requirement if the order is placed on a weekend day and the destination facility is not open. Delivery distances will be calculated using the MapQuest online web site.

The following are delivery examples used at a hypothetical production facility located in Burlington, MA which is located at the center point of Burlington, MA as calculated by MapQuest:

Example 1: An order is placed for delivery to FEMA’s MHSS located in Cumberland, MD.

Mapquest provides a driving distance of 535 miles. If the delivery order was placed on Monday, May 27, 2019 the delivery would be required on or before Tuesday, June 25, 2019.

Example 2: An order is placed for delivery to FEMA’s MHSS located in Selma, AL.

Mapquest provides a driving distance of 1277 miles. If the delivery order was placed on Monday, May 27, 2019 the delivery would be required on or before Wednesday, June 26, 2019.

7.2 Weekly Production Rate

The contractor shall be able to produce a mixture of Bedroom Living Kits at a rate of at least 1500 per week.

7.3 Weekly Production Capacity

The rate shall continue for a minimum of six weeks prior to the contactor encountering shortfalls of any of the Bedroom Living Kit component items.