RFI_for_Reconstruction_07_25_2018.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

500 C STREET SW, WASHINGTON, D.C. 20472

REQUEST FOR INFORMATION (RFI)

Mobile Housing Storage Site (MHSS) Storage Tent Rejuvenation – New Unit Construction

July 25, 2018

REQUEST FOR INFORMATION (RFI)

Introduction

THIS IS A REQUEST FOR INFORMATION (RFI) IN ACCORDANCE WITH FAR

15.201(e) AND FAR 52.215-3, which states:

RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. There is no required format for RFIs.

This is NOT a Request for Proposal (RFP). An RFP is not being issued at this time, and this notice shall not be considered as a commitment by the Government to issue a RFP, nor does it restrict the Government to a particular acquisition approach. Requests for a solicitation will not receive a response.

The purpose of this RFI is to determine if there is capability available to provide the services required to assist FEMA in the execution of its mission to provide assistance to disaster survivors.

Background

Following the declaration of a disaster by the President, FEMA provides Transportable Temporary Housing Units (TTHUs) under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (Stafford Act), and related authorities, as well as through the Economy Act and other legal authorities. The Stafford Act authorizes FEMA to provide TTHUs acquired by purchase or lease, directly to individuals or households who, because a lack of available housing would be unable to make use of financial assistance.

The FEMA Logistics Management Directorate (LMD) is responsible for the TTHU program, and it oversees the entire lifecycle of the TTHUs from the development of requirements for manufacturing, through purchase of the TTHU, storage, transportation of the TTHUs, installation and maintenance of the TTHUs when in use, to deactivation and disposal.

In accordance with FEMA’s Direct Housing Guide, FEMA LMD is required to maintain a “national inventory of [TTHUs]” at storage sites across the contiguous United States (CONUS), prior to deployment at staging sites. Maintaining units at these storage sites allows TTHUs to be serviced and made ready to deploy quickly. One of these Steady State storage sites is the Selma Manufactured Housing Storage Site (MHSS), in Selma, AL.

The Selma MHSS is presently in need of services to replace three (3) existing arch-type, fabric-sided storage tents, see images in Appendix A – Storage Tent Images, which are used for TTHU storage and maintenance before delivery to staging sites, as well as tool and supply storage for the maintenance of the TTHUs and MHSS area.

Operational Concept and Project Summary

FEMA’s Logistics Directorate, seeks services for deconstruction of existing soft-sided storage tents and the removal of debris from the existing structures, preparation of the site grounds for construction of new structures, construction of new structures, electrical wiring of new structures, installation of lighting and ventilation systems, installation of overhead garage doors and external personnel doors, and final site cleanup and removal of construction debris from MHSS site, in accordance with local and federal regulations.

At minimum, the three (3) new units that will replace the three existing structures must each:

Have a size of 250’-0” L x 50’-0” W x 22’-0” H.

Have two (2) overhead garage doors per building, each 18’-0” W x 18’-0” H in size, designed to receive the largest modern TTHUs (60’-0” L x 14’-0” W x 16’0”

H ).

Have two (2) external personnel doors for each building.

Have wiring per code for three (3) 220V 50A receptacles (3 per building, each on individual electrical systems).

Have ventilation systems that incudes overhead louvers/fans.

Have lighting systems that are capable of providing workable light levels in the daytime, using halide light fixtures.

There is an institutional preference for steel-sided pre-fabricated structures as the format for the new units.

It is expected that the contractor will furnish all design, labor, equipment, material, manufactured articles, transportation, supervision, and all else necessary to accomplish project management for any task that is issued.

Examples of project management and construction services that pertain to the services required include:

1. Construction Site Access Planning – Work with MHSS Site Manager to plan a construction schedule for the project that subscribes to site security protocols, traditional work schedules for the storage site, and which does not interfere with the ability of site staff to carry out their daily functions. As the MHSS location is an actively used storage site, in support of the essential missions of FEMA, it is imperative that any construction-related work does not interfere with the daily operations of the site.

2. Project Management Plan – Submit final project management plan to MHSS site manager for approval five (5) business days before the planned construction. Project management plan should contain a schedule for task work, and a timeline for project milestones.

3. Construction in an Active Worksite – Day to day work at the Selma MHSS site should continue, uninterrupted through completion of the project work. Collaboration with the site manager on work schedules should occur to ensure that daily work is uninterrupted, and that all accommodations for construction work can be planned for and scheduled in advance.

4. Storage Tent Demolition – Existing structures will need to be taken down and removed from current location prior to construction of prefabricated structures.

5. Electrical, Ventilation, and Pneumatic System Component Removal – As they stand, the storage tent units on the MHSS site are wired for electricity and pneumatic pressure, and are attached to ventilation components, including overhead fans and

AC condenser units. Components will need to be removed and disposed of in accordance with state and local laws. Images of all components can be found in

Appendix A.

6. Tarmac Repair – Areas of the tarmac may require surface patching before new structures are constructed.

7. Construction of Prefabricated Storage Units – Multiple structures will need to be built, according to the specifications outlined in the “Acquisition Concept” section below.

8. Electrical System Design and Installation – Contractor will work with Site Manager and FEMA LMD Staff to determine specifications for structure electrical systems, in accordance with specifications outlined in the “Acquisition Concept” section below.

9. Lighting System Design and Installation – Contractor will work with Site Manager and FEMA LMD Staff to determine specifications for structure lighting systems, in

10. Ventilation System Design and Installation – Contractor will work with Site Manager and FEMA LMD Staff to determine specifications for structure ventilation systems, in

11. Pneumatic Component System Design and Installation – Contractor will work with

Site Manager and FEMA LMD Staff to determine specifications for structure pneumatic systems, in accordance with specifications outlined in the “Acquisition

Concept” section below.

12. Removal of Construction Debris – Following construction of new structures, sites will be cleared of all debris, to allow MHSS site work to continue without hazard or delay.

Acquisition Concept

FEMA anticipates that this solicitation will result in a single award, firm-fixed price contract for services for removal of current structures, preparation of the site grounds for new structures, construction of new structures that meet the specifications outlined in the “Operational Concept and Project Summary” section of this RFI, and the removal of all construction-related debris from the MHSS site, in accordance with relevant federal and local laws, as well as other tasks outlined here as “examples of relevant project management and construction services.” FEMA will issue task orders under this contract, as required to meet the needs of the Agency’s disaster response/recovery operation.

Questions

Vendor Profile Section (No more than 4 pages)

In response to the RFI, please provide a capability statement and answer the following questions:

1. Identify the company and primary contact person responding to this RFI to include name, address, city, state, zip code, phone, fax numbers and email address.

2. Identify the name, title, address, phone and fax number/s, and email address of the primary contact person responding to this RFI.

3. Identify any parent corporation, partners, and/or subsidiaries, if appropriate.

4. Identify company’s size and type, i.e. small business, woman-owned, etc.

5. Provide a brief overview of your company including number of years in business, number of employees, nature of business, and description of clients.

6. How do you manage customer satisfaction?

Technical Approach Section (No more than 8 pages)

1. What are your complete product and service offerings?

2. What is your company’s anticipated technical approach for accomplishing each task described in this RFI?

3. What is your approach for ensuring that projects you complete subscribe to all applicable laws and regulations?

4. What is your approach for designing ventilation systems that can maintain work-appropriate temperatures for employees, within a non-sealed unit 250’-0” L x 50’- 0” W x 22’-0” H in size?

5. What is your approach for designing lighting systems that can maintain work-appropriate visibility for employees, during the daytime, within a non-sealed unit 250’-0” L x 50’-0” W x 22’-0” H in size?

6. What is your approach to designing electrical systems that support three (3) 220V 50A receptacles, outlets for auxiliary electrical components, and the lighting and ventilation systems described in this RFI?

7. What is your approach for designing a pneumatic system capable of powering tools across a large structure, and ensuring that there is enough power to run all tools that will be used with the system at a given time? Especially, comment on determining number of pneumatic couplers in the system, the output for the compressor, and the location of the compressor.

8. What is your approach for determining the requisite construction laws and regulations that need to be adhered to in a construction project?

Please clearly and realistically convey ability to meet mission resource requirements. Complete answers will include information about current or anticipated ability to provide adequate personnel and skills to provide services to support the work summarized in this document.

Relevant Corporate Experience1 Section (No more than 5 pages)

1. What relevant corporate experience does your company have performing the individual tasks described earlier in this document?

1 The distinction between Relevant Corporate Experience and Past Performance is that Relevant Corporate

Experience refers to the volume of recent work completed by an Offeror that pertains specifically to demolition of high-tension tents, or similar units, before construction of new storage units, and is comparable to the types of work described earlier in this document. Past Performance refers to how well an Offeror has performed on projects, relatable in size, scope, and complexity.

2. Please include the information listed below for prime contracts or subcontracts under which your company performed similar work:

a. Contracting Agency (Company), address and phone number.

b. Contract number and type of contract.

c. Date of contract, period of performance, and place of performance.

d. Address and phone number of contracting and technical officers.

e. Size of contract (average number full time/Part time equivalents provided per year) and dollar value.

f. Complete description of contract work and responsibilities.

g. Applicability of subcontracting plans (if any).

h. Indicate comparability of each project to the immediate one. It is not sufficient to merely state that a project is comparable in subject, magnitude, and scope. Rationale must be provided to convince the Government that a project is indeed similar.

Cost and Scheduling Section (No more than 3 pages)

1. Do you have commercially available public pricing for proposed technical approach described earlier? If so, please provide.

2. What is the estimated timeline for completing the tasks listed above?

3. How many full-time employees are needed to complete the technical approach outlined above, in the timeline estimate provided in response to the last question?

4. Is there any additional information not specifically requested in this questionnaire that is particular to your approach?

Request for Information (RFI) Response Format

In order to better assist in the review of submittals to this RFI, respondents are encouraged to prepare a capabilities statement that adheres to the following format:

The document file format shall be either Microsoft Word (.doc or .docx), or Adobe

Acrobat (.pdf) formats. Responses shall be prepared using Times New Roman text, 12

pt. font, 1” margins only, on 8.5” by 11” sheets of paper, and shall not exceed twenty

(20) pages in length, including images, data displays, charts, graphs, and tables.

Respondents are encouraged to ensure that their submittals are complete and address all items outlined within this RFI. Respondents may provide additional promotional literature in addition to their response as long as the literature conforms to the response format. Submissions in response to this RFI shall not exceed twenty (20) pages.

Response Deadline and Point of Contact Information

FEMA will only give consideration to submissions in response to this notice that are in the form outlined in the RFI Response Format section, attached to emails, and received no later than two weeks from publication to the Contracting Officer, Rahsaan Edwards:

Rahsaan.Edwards@fema.dhs.gov. Responses to this RFI are not considered offers and cannot be accepted by the Government to form a binding contract.

mailto:Rahsaan.Edwards@fema.dhs.gov

Appendix A – Storage Tent Images

Figure 1 - Exterior view of storage tent and adjacent storage container.

Figure 2 - Exterior view of storage tents showing AC units and conduits to storage structure.

Figure 3 - Exterior view of storage structure, showing damage to soft-siding.

Figure 4 - Exterior view of storage structure, showing damage to soft-siding.

Figure 5 - Interior view of retractable end-door inside of storage structure, topped by a ventilation fan.

Figure 6 - Exterior view of storage structure retractable end-door, topped by ventilation fan.

Figure 7 - Interior view of storage structure showing maintenance tools and ventilation conduit.

Figure 8 - Interior view of full-length of storage structure.

Figure 9 - Interior view of storage structure, showing water on tarmac inside of unit.

Figure 10 - Interior view of storage structure showing tarp-lining and storage configuration for

TTHU Maintenance tools.

Figure 11 - Interior view of storage structure TTHU maintenance materials and unit jack stands stored in storage tent.

Figure 12 - Interior view of storage structure showing electrical control panel inside of soft-sided storage tent.

Figure 13 - Interior view of external access door next to stacked pallets.

Figure 14 - Exterior view of storage tents showing damage to covering.

Figure 15 - Exterior view of storage tents showing damage to covering.

Figure 16 - Exterior view of storage tent focused in on rusted frame components.

Figure 17 - Interior view of storage structure focused on degradation of soft-side covering.

Figure 18 - Interior view of storage structure focused on discoloration of soft-side covering.

Figure 19 - Interior view of storage structure focusing on overhead lighting within structure.

Figure 20 - Interior view of entire storage structure focusing on overhead lighting within structure.

Figure 21 - Interior view of storage structure, focused on central electrical circuitry panel and auxiliary electrical component central outlet.

Figure 22 - Interior view of storage structure, focused on auxiliary electrical component central outlet and a pneumatic coupler that is to be used to power tools.

Figure 23 - Interior view of storage structure, focused on two types of auxiliary electrical component central outlets.