RFI_LCSC_V6.1.pdf

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

500 C STREET SW, WASHINGTON, D.C. 20472

REQUEST FOR INFORMATION (RFI)

Logistics Construction Support Contract (LCSC)

May 23, 2018

REQUEST FOR INFORMATION (RFI)

Introduction

THIS IS A REQUEST FOR INFORMATION (RFI) IN ACCORDANCE WITH FAR 15.201(e)

AND FAR 52.215-3, which states:

RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the

Government to form a binding contract. There is no required format for RFIs.

This is NOT a Request for Proposal (RFP). An RFP is not being issued at this time, and this notice shall not be considered as a commitment by the Government to issue a RFP, nor does it restrict the Government to a particular acquisition approach. Requests for a solicitation will not receive a response.

The purpose of this RFI is to determine if there is capability available to provide the services required to assist FEMA’s mission.

Background

FEMA provides Transportable Temporary Housing Units (TTHUs) under the Robert T. Stafford

Disaster Relief and Emergency Assistance Act, as amended (Stafford Act) and related authorities as well as through the Economy Act and other legal authorities. The primary use of TTHUs is under the Stafford Act. The Stafford Act authorizes FEMA to provide TTHUs acquired by purchase or lease, directly to individuals or households who, because a lack of available housing would be unable to make use of financial assistance.

The FEMA TTHU program oversees the entire lifecycle of the TTHUs from the development of requirements, through purchasing the TTHU, storing them, transporting the TTHUs, installing and maintaining the TTHUs when in use to deactivation and disposal. The TTHUs that FEMA purchases are required to be in compliance with U.S. Department of Housing and Urban

Development (HUD) standards; FEMA contract requirements; the Uniform Federal Accessibility

Standards (UFAS) and National Fire Protection Association (NFPA) standards.

FEMA installs TTHUs for disaster survivors at: private sites (private land owned by either the disaster survivor or someone known by the survivor); commercial sites (existing manufactured home parks operating as a commercial business); and, group sites (manufactured home parks built by FEMA for the purpose of housing disaster survivors).

Vendors may be required to consult with manufactured home vendors, HUD, HUD approved

Production Inspection Primary Inspection Agencies (IPIAs) and Design Approval Primary

Inspection Agencies (DAPIAs), State agencies and other private third-party agencies that inspect a manufactured home at various stages of production, FEMA storage sites and FEMA installation contractors. Information regarding the DAPIAs can be found at 24 CFR 3282.361 and IPIAs can be found at 24 CFR 3282.

Operational Concept and Project Summary

The TTHU program, part of FEMA’s Logistics Directorate, is seeking supplementary project management construction support services for the Agency’s direct housing missions. Project oversight work may include but is not limited to surveying, debris cleanup, site grading, site utility infrastructure, water distribution system, electrical service, roads-surfaces-pads, construction fencing, TTHU transportation, TTHU site inspection, TTHU installation, TTHU maintenance, TTHU deactivation, and some other components of FEMA’s direct housing mission (e.g., Multifamily Lease & Repair Program, Permanent Housing Construction/Repair).

Work may also include (but is not limited to) performance of area feasibility determination, design package preparation, and other components of FEMA’s direct housing mission as directed.

It is expected that the contractor will furnish all design, labor, equipment, material, manufactured articles, transportation, supervision, and all else necessary to accomplish project management for each TO written under this LCSC. All direct housing options are authorized under Section 408 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act as amended (Stafford Act).

Examples of relevant project management or construction support services include:

1. Acquisition Planning Support – Assist FEMA with documenting acquisition decisions, developing

Statements of Work (SOWs), assessing acquisition risks, establishing baseline schedules, developing cost estimates, evaluating TOPR responses, and other acquisition related tasks related to the direct housing mission.

2. Administrative Support – Provide administrative support personnel to assist FEMA direct housing management team with contract oversight activities. Activities may include documenting performance, assisting with change requests and contract modifications, field support such as permit coordination and monitoring, document management, technical writing, and other administrative and clerical activities related to the direct housing mission.

3. Data Input/Analysis – Provide support personnel to assist FEMA direct housing management team with data-related contract oversight and tracking activities. Activities may include spreadsheet origination/input/maintenance/manipulation, database input and management, upload and download of files between multiple systems and applications, training of government personnel on the spreadsheets and/or databases in use, and other administrative and clerical activities related to the direct housing mission. Preliminary analysis of the data may also be included in addition to the above activities.

4. Project Schedules – Draft baseline schedules for direct housing service and construction activities, sequence activities, gather resource assignments, validate contractor-submitted timelines, construct schedule network, collect work performance data and schedule performance data, and assist with other project management time documents related to FEMA’s direct housing activities.

5. Cost Estimation – Provide cost estimates for FEMA-anticipated construction and engineering services related to direct housing missions. Examples of the tasks to be estimated include installation and alteration of FEMA Manufactured Housing Units (MHUs), demolition, site layout, site preparation, residential repairs, and building & grounds alterations. Cost estimates may be preliminary in nature, or for use in government cost estimates for contracts, task orders, or modifications.

6. Technical Analyses – Provide construction analyses related to FEMA contractors’ proposed repairs, alterations, etc., of FEMA MHUs and/or other direct housing activities (e.g., demolition, site layout, site preparation, etc.). Contractor may also be required to provide regulatory code compliance analyses for direct housing activities.

7. GIS Support – Provide personnel and equipment to be able to produce electronic or hard-copy deliverables that display information critical to the decision-making process in a Direct Housing mission. Deliverables may include, but are not limited to: maps displaying the disaster area’s applicants, disaster damage levels, and locations of potential solutions such as commercial parks, identified group sites, apartment complexes, rentals, etc.; routing plans for effective and efficient assignment of workforce to perform inspections and/or site visits; and roll-ups of applicants and/or properties in a prioritized form.

8. Housing Inspections – Provide workforce to perform inspections of private homes, apartments, and other residential structures. Inspectors shall be qualified to determine habitability and code compliance, and understand application of HUD residential standards as they pertain to housing units being inspected. Provide personnel qualified in residential electric and plumbing and heating for inspections if required in the task order. Deliverables may include completed checklists, individual designs, and preliminary cost estimates and construction schedules.

9. Design Services – Provide conceptual site design and/or design review for individual, commercial, and group sites related to the direct housing mission. Provide detailed individual designs for homes under the PHC program, where program parameters will be communicated in the work order such that the housing standard to be attained will be directed by the Contracting Officer.

10. Project Monitoring and Quality Oversight – Deploy licensed experts to augment FEMA staff in monitoring and certifying acceptance of contractor work. Monitoring and/or acceptance work may be required at permitting, site inspection, site preparation, group site design, group site construction, unit installation, unit maintenance, unit deactivation, staging acceptance, permanent housing construction and repairs, apartment repair and habitability, and other direct housing-related activities.

11. Environmental & Historic Preservation (EHP) Support – Provide qualified NEPA support personnel

(e.g., environmental engineers, hazard mitigation specialists, archeologists) in support of the direct

12. Alternative Housing Planning Support – Provide construction-related support personnel to develop alternative housing options during Presidentially-declared disaster. Options may include feasibility assessments of commercially available housing products that could be utilized as alternative solutions when traditional direct housing services (e.g., MHUs, rapid repairs, etc.) are impractical.

13. Contract Surveillance – Assist FEMA contract management team with performing contract surveillance activities and other quality control functions for the LogHouse Haul and Install Contract and other FEMA-awarded contracts in support of the direct housing mission.

14. Long-Term Staging Support Services – Deploy personnel as residential construction specialists to provide inspection services to FEMA MHUs arriving and/or departing FEMA-designated long-term staging sites.

15. Engineering & Construction Management – Provide management services for contract personnel engaged in planning, design, and/or construction functions. Perform oversight and control of contractor resources producing cost estimates, project schedules, data input and manipulation, project designs, quality assurance of construction projects, and other technical aspects of the direct housing mission.

16. Financial Monitoring: Assist in requesting funds for commitment from FEMA field offices and work together with FEMA’s financial management staff and others in the LogHOUSE PMO to ensure that sufficient funds are committed and in place to allow for the timely obligation of funds. When funds are committed and available, ensure that the appropriate Contracting Officer is made aware. Monitor the utilization of funds and make recommendations to the LogHOUSE Program Manager when unused funds should be decommitted. Enter financial data, on a real time basis, in the LogHOUSE financial management systems and ensure their accuracy.

17. Invoice Tracking: Track and monitor progress in the payment of invoices submitted by LogHOUSE contractors

18. Invoice Accounting Review: Perform invoice audit reviews in accordance with established protocols to ensure that submitted invoices are mathematically sound without inaccurate expenses and all issues are resolved in order to expedite processing and payment within 15 days or less.

19. Acquisition Planning Support – Assist FEMA with documenting acquisition decisions, developing

Statements of Work (SOWs), assessing acquisition risks, establishing baseline schedules, developing cost estimates, evaluating TOPR responses, and other acquisition-related tasks related to the direct

Acquisition Concept

FEMA anticipates that this solicitation will result in a multiple award Indefinite Delivery

Indefinite Quantity (IDIQ) contract for logistics construction services for manufacturing oversight. FEMA will issue task orders under this contract, as required to meet the needs of the

Agency’s disaster response/recovery operation.

The work will be required on an as-needed basis during the life of the contract. Federal Acquisition

Regulations (FAR) Part 36.6 (Brooks A-E Act) selection procedures apply. Firms must have a 3rd party audit of overhead rates prepared prior to submission of rate proposals (Defense Contract

Audit Agency or other 3rd party). Labor and overhead rates will be negotiated prior to award of the contract. Escalation rates for the option year periods will be negotiated prior to award of base contract. FEMA anticipates issuing a solicitation to deliver a broad range of project management services related to FEMA Logistics’ direct housing missions to the Agency to investigate, analyze, and recommend changes to TTHU manufacturing processes when issues are discovered in

FEMA’s TTHUs. In order to facilitate this solicitation, the Agency is seeking information from several different communities that would be able and willing to provide the types of services described above to FEMA.

Services, at the overview level may include assignments within the following areas:

Acquisition Planning Support

Administrative Support

Data Input/Analysis

Project Schedules

Cost Estimation

Technical Analyses

GIS Support

Housing Inspections

Design Services

Project Monitoring and Quality Oversight

Environmental & Historic Preservation (EHP) Support

Alternative Housing Planning Support

Contract Surveillance

Long-Term Staging Support Services

Engineering & Construction Management

Request for Information (RFI): Questions

Vendor Profile

(No more than 2 pages)

In response to the RFI, please provide a capability statement and answer the following questions:

1. Identify the company and primary contact person responding to this RFI to include name, address, city, state, zip code, phone, fax numbers and email address.

2. Identify the name, title, address, phone and fax number/s, and email address of the primary contact person responding to this RFI.

3. Identify any parent corporation and/or subsidiaries, if appropriate.

4. Identify company’s size and type, i.e. small business – woman owned.

5. Provide a brief overview of your company including number of years in business, number of employees, nature of business, and description of clients.

6. What is the capability of your company to manage multiple events in different states at the same time?

7. Can your company quickly organize the people and equipment needed to support FEMA’s mission?

8. How do you manage customer satisfaction? How do you figure out service level agreements?

9. Do you have ------- partners? If so, please list them and the benefits those partnerships provide your customers.

Technical Approach

(No more than 5 pages)

1. What are your complete product and service offerings?

2. What is your company’s anticipated technical approach for accomplishing each task (1 – 19) described in this RFI?

Please clearly and realistically convey ability to meet mission resource requirements. Complete answers will include information about current or anticipated ability to provide adequate personnel and skills to provide services to support the work summarized in this document.

Relevant Corporate Experience1

(No more than 8 pages)

1. What relevant corporate experience does your company have performing the individual tasks described earlier in this document?

Please include the information listed below for prime contracts or subcontracts under which your company performed similar work:

a. Contracting Agency (Company), address and phone number

b. Contract number and type of contract

c. Date of contract, period of performance, and place of performance

d. Address and phone number of contracting and technical officers

e. Size of contract (average number full time/Part time equivalents provided per year) and dollar value

f. Complete description of contract work and responsibilities.

g. Applicability of subcontracting plans (if any)

h. Indicate comparability of each project to the immediate one. It is not sufficient to merely state that a project is comparable in subject, magnitude, and scope. Rationale must be provided to convince the Government that a project is indeed similar.

Cost and Scheduling

(No more than 5 pages)

1. Do you have commercially available public pricing for proposed technical approach described earlier? If so, please provide.

2. What is the estimated timeline for completing the tasks listed above?

3. Is there any additional information not specifically requested in this questionnaire that is particular to your approach?

RFI Response Format:

In order to better assist in the review of submittals to this RFI, respondents are encouraged to prepare a capabilities statement that closely adheres to the following format:

The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats.

Responses shall be prepared using 12 pt. font, 1 inch margins, and 8.5” by 11” paper and shall not exceed

(20) pages in length, including images, data displays, charts, graphs, and tables.

Respondents are encouraged to ensure that their submittals are complete and address all items outlined within this RFI. Respondents may provide additional promotional literature in addition to their response as long as the literature conforms to the response format. Submissions in response to this RFI shall not exceed 20 pages.

1 The distinction between Relevant Corporate Experience and Past Performance is that Relevant Corporate Experience refers to the volume of recent work completed by an Offeror that pertains specifically to TTHUs, or similar units, and is comparable to the types of work described earlier in this document. Past Performance refers to how well an Offeror has performed on projects, relatable in size, scope, and complexity.

Response Deadline and Point of Contact Information:

FEMA will only give consideration to submissions in response to this notice that are in the form of

Microsoft Word and/or PDF (searchable format) documents attached to emails received no later than two weeks from publication to the Contracting Officer, Rahsaan Edwards: Rahsaan.Edwards@fema.dhs.gov.