RFI- OCONUS Vehicle and Equipment Maintenance_2024-04-12.pdf

REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTIFICATION (SSN)

FEDERAL EMERGENCY MANAGEMENT AGENCY

LOGISTICS MANAGEMENT DIRECTORATE (LMD)

OUTSIDE CONTIGUOUS UNITED STATES (OCONUS) VEHICLE and

EQUIPMENT MAINTENANCE

A. Notification

This is a Sources Sought Notice. The purpose of this notice is to obtain information regarding the

1) availability and capability of qualified sources to provide the contemplated requirement listed below. The information provided herein is for informational purposes only. THIS NOTICE IS

NOT A REQUEST FOR PROPOSAL. This notice is issued for information and planning purposes only and does not itself constitute a Request for Proposal (RFP). The Government does not intend to award a contract based only on responses to this Sources Sought Notice.

Responses to the notice will not be returned. Responders are solely responsible for all expenses associated with responding to this notice. The Government will not pay for information received in response to this notice. There is no commitment by the Government to issue an RFP, make an award or awards, or to be responsible for any monies expended by industry responses to this notice.

The Government does not request any proprietary information be submitted, nor shall it be liable for any consequential damages for proprietary information. Any information submitted for this notice (e.g., capability statement) is subject to disclosure under the Freedom of Information Act, 5 USC 552 (a). All information received in response to this notice marked “Proprietary” will be protected and handled accordingly. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response.

B. Background

The Federal Emergency Management Agency’s (FEMA) mission is “Helping people before, during and after disasters”. LMD’s OCONUS Distribution Centers (DC) must be ready to respond with minimal launch time, therefore it is essential that LMD's OCONUS Fleet

Equipment is always Fully Mission Capable (FMC). This often means operating in austere or hazardous conditions which may result in the damage to fleet equipment. When this occurs, it is critical that equipment is returned to an FMC status as soon as possible to continue the response effort.

C. Objectives

For Market Research Only - FEMA is seeking information regarding vendor capabilities for providing annual and periodic maintenance, scheduled/unscheduled inspections, and repairs, to include accident repair for LMD's OCONUS Fleet Equipment at six (6) OCONUS locations.

1) DC Caribbean, Rd. 1, Km 25.1, Quebrada Arenas Ward, Caguas PR 00725

2) Bayamon Annex, 70 Corujo Industrial Par, Bayamon PR 00961

3) Cayey Annex, 3900 Avenida Jesus T. Piñero, Cayey PR 00736

4) Ponce Annex, 1000 Carr 507, Coto Laurel, PR 00780

5) FEMA Warehouse St. Croix, William D. Roebuck Industrial Park Route 66 Bldg. 3B

Christiansted, VI 00820

6) FEMA Warehouse St. Thomas, Crosswinds Center 19 F-A-1, East End Quarter, St.

Thomas, VI 00802

D. Questions to the Industry

Interested parties are requested to submit as part of their statement of capability how they are capable of meeting below requirements and recommendations to the Government on alternative solutions.

1. Is the industry geared towards providing general or specialized maintenance?

2. What labor categories are generally used to provide maintenance on a diversified fleet that may consist of heavy and light duty vehicles, trailers, water tankers, and MHE, and other warehouse equipment?

3. What is the current pricing for preventative services and repairs?

4. What systems are used to track maintenance?

5. Has the industry experienced a drop in the number of qualified personnel available?

• If so, what methods are used to attract or retain qualified personnel?

6. Do you retain your own employees, or do you sub-contract all of your work?

7. Do you have in-house or contracted third-party capability to provide emergency maintenance or repairs outside the listed locations mentioned earlier?

8. Have there been any supply chain issues with procuring parts?

9. Is the industry already or going towards bio-based products?

10. Is your business able to operate at full capacity in this COVID environment?

11. Administratively, the vendor’s statement of capability shall also include the information listed below.

• Company Name/Division, mailing address, e-mail address, telephone, and website

• Single point-of-contact name, title, telephone, and email address

• DUNS number or GSA Unique Entity Identifier (UEI)

• Company structure (Corporation, LLC, partnership, joint venture, etc.). Please note that companies must be registered in the System for Award Management

(SAM) to receive an award from federal agencies. SAM.gov | Entity Registrations

(https://sam.gov/content/entity-landing) https://sam.gov/content/entity-landing

• Applicable NAICS codes under which the company customarily does business.

• Business size for NAICS Codes, such as socio-economic status, if qualified as one or more of the following:

o 8(a) firm (must be certified by SBA) o Small Disadvantaged Business (must be certified by SBA) o Woman-Owned Small Business o HUB Zone firm (must be certified by SBA) o Service-Disabled Veteran-Owned Small Business

E. Response Format

To better assist in the review of submittals to this RFI, respondents are encouraged to prepare a capabilities statement and respond to the above questions in a format that closely adheres to the following:

The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats. Responses shall be prepared using 12 pt. font, 1-inch margins, and 8.5” by 11” paper and shall not exceed ten (10) pages in length, including images, data displays, charts, graphs, and tables.

Respondents are encouraged to complete with accuracy their submittals and address all items outlined within this notice. Respondents may provide additional promotional literature in addition to their response providing it conforms to the response format.

F. Response Deadline and Point of Contact Information

FEMA will only consider submissions in response to this notice that are in the form of

Microsoft Word and/or PDF (searchable format) documents attached to emails received no later than 12 PM EST, Monday, May 13, 2024. No phone calls will be accepted or returned.

Point of Contact:

Danyelle Wilcox

Contracting Officer

FEMA Office of Chief Procurement Officer danyelle.wilcox@fema.dhs.gov mailto:danyelle.wilcox@fema.dhs.gov