Amendment 0001_Questions and Answers_Water Requirement 8.25.2021(jdw edit).pdf

Bottled Drinking Water and Extended Shelf Life Drinking Water

Solicitation No. 70FB7021R00000018

QUESTIONS / ANSWERS

August 25, 2021

1. We are a couple of water companies and we are interested in providing water under this solicitation a joint venture. Do I include the Duns number of partner company XXXXXXXX and if so what section?

Government Response: Yes, please identify your joint partners and place in the Technical Proposal.

2. We are interested in providing .5-liter bottles and would like to quote based on that size via your price worksheet… is that acceptable to modify worksheet to reflect .5 liter as unit of measurement?

Government Response: Pricing should be for the size identified in the SOW.

3. Are we allowed to gradually grow our stockpile and then submit an invoice to the government for reimbursement / payment?

Government Response: FEMA will only pay invoices for products that were ordered under each delivery order and received at destination after passing inspection. If the government requires vendor-managed inventory of stockpile, then a specific delivery order will be issued that requires the service.

4. Will the government be willing to pay any partial payments up front on any orders and the balance in 30 days?

Government Response: No. FEMA will only pay invoices for products that were ordered and received at destination after passing inspection.

5. Will we be assigned service areas, or can we pick the areas we prefer?

Government Response: No. The solicitation covers all of the United States and its territories. The contractors shall be able to deliver to all delivery locations outlined in the SOW for steady state and emergency response/surge operations.

6. The government's minimum order of 18,000 liters, is that minimum monthly or per order?

Government Response: That is the minimum guaranteed order amount for each resulting IDIQ contract.

7. Is the insurance required on all orders prior to the government receiving it, or for the inventory in stockpile for the government?

Government Response: Insurance requirement is outlined in the SOW Attachment 1 – Transportation Requirement during Emergency Response.

8. In regards to the warehousing, will the government commit to us as the vendor a yearly lease or would it be on a month to month basis?

Government Response: Typically, the vendor-managed inventory/storage capability requirement will be based annually. If or when required, the specific delivery order will be issued with the period of performance defined.

9. Will FEMA allow manufacturers to submit bids for specific regions, rather than the entire national requirement?

Government Response: No. The solicitation covers all of the United States and its territories.

10. Are we including transportation cost in the price for delivery to your Distribution centers?

Government Response: Yes

11. Will you request shipping cost to the emergency shipping zones if a vendor is awarded and at the time of delivery order?

Government Response: No. Shipping costs are to be factored into CLIN prices at the time of IDIQ award. The proposed prices will be locked in for the duration of the IDIQ contract.

12. Please clarify 24-hour delivery to 72-hour delivery for emergency state. Is it 24-hour delivery to site from receipt and confirmation of order?

Government Response: See SOW section V.a.2 - FEMA requires the Contractor to have the capability to provide up to 900,000 liters (50TL) per day within 24 hours of award (delivery order award).

13. During Emergency state at what point does the clock start for the expected 24-hour delivery to site.

Government Response: See SOW section V.a.2 - FEMA requires the Contractor to have the capability to provide up to 900,000 liters (50TL) per day within 24 hours of award (delivery order award).

14. How many orders minimum and maximum during emergency state within a 7-day period would be expected to be delivered?

Government Response: See SOW Section IV - A minimum of 18,000 liters and maximum of 50,000,000 liters per delivery order.

15. Vendor Inventory management, Does FEMA purchase the water and pay for storage service and shipping?

16. Under Competition of Delivery Orders what does Proof of Status refer to?

Government Response: This verbiage has been removed from the Delivery Orders instructions.

17. Will there be a complete list of questions and responses to solicitation provided?

18. Agreement is for 1-year base and 4 – 1-year options, is there an opportunity to increase price in option years?

Government Response: Offerors my propose up to a 2% price adjustment for each option year. This requirement is for a base period and 4 option periods.

19. Are option year’s acceptance up to both parties?

Government Response: No. This requirement is for a base period and 4 one-year option periods. IAW FAR Clause 52.217-9, the contractor agrees to adhere to the Options Clause at the time of contract award.

20. What are our Termination options?

Government Response: Please reference the Government’s Response to question number 19.

21. RFQ states we would take back product delivered Product after 30 days IF Emergency subsides.

For Credit?

Government Response: This question is not clear. This language is not identified in the solicitation.

22. What is the “re-stocking” fee (wasn’t clear)?

Government Response: The Restocking Fee language in the SOW is in the process of being revised. A subsequent amendment to the RFQ will be issued.

23. Will multiple vendors be chosen or is this limited to one vendor award?

Government Response: Yes, the intent is to award multiple IDIQ contracts.

24. If a vendor does not have the ability to supply water to all locations will they still be considered?

Government Response: No

25. Would you consider allowing us to bid on just the Extended Shelf Life and not both?

Government Response: With Amendment 0001, Offerors have the option to bid on either Bottled Water or Extended Shelf Life Water OR both.