Amendment 00001- 70FA6025B00000004.pdf

12/09/2025

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X 70FA6025B00000004

XX

11/20/2025

70FA6025B0000004

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The purposes of this Amendment 00001 are described below:

1. To answer the vendor’s submitted questions to Solicitation 70FA6025B0000004.

2. To be incorporated the revised Solicitation dated 12-09-25.

Question Answers

Reference: Solicitation Document & Page #: Attachment 1- PWS-page 4. Solicitation Paragraph #: Objective 3.1;

Objective 3.2.

Question: Will FEMA have personnel running catastrophe models with contractor oversight or will the contractor be required to perform all model runs?

The Government does not anticipate the contractor will be required to perform all model runs. We may ask the Contractor to do some runs and may request assistance and review of model runs when not primary modeler.

Reference: Solicitation Document & Page #: Attachment 1- PWS-page3 and page 6. Solicitation Paragraph #: 4.

Description of Services first paragraph; Objective 4.2 third paragraph; PWS-pg. 6

Question: Because the market basket, uniform, and orthogonal books are not PII datasets, can the catastrophe model runs be made on non-FEMA systems? Can they be run on systems located outside the United States?

They can be run on non-FEMA system.

Reference: Solicitation Document & Page #: Solicitation NFIP Actuarial Services – page 19 and page 35. Solicitation Paragraph #: C.4 52.121-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services. b) (16) 52.219-4; C.16 Subcontracting Plan Goals.

Question: To qualify for the price evaluation preference, what HUBZone percent is required? Is 3% for HUBZone the sole requirement, or are other small business requirements necessary to achieve price evaluation preference?

The clause 52.219-4 Notice of Price Evaluation Preference for HUBZONE Small Business concerns is only applicable from offers of HUBZone small Business concerns.

Reference: Solicitation Document & Page #: Solicitation NFIP Actuarial Services – pages 11 and 62. Solicitation Paragraph #: 5. Key Personnel; Factor 2: Key Personnel table of Key Positions; Solicitation.

Question: The Performance Work Statement lists "Managing Actuary" and "Senior Actuary" as key personnel while the solicititation lists "senior Managing Actuary" and "Data Scientist" as key personnel. What key personnel should be included in the proposal?

Managing Actuary and Senior Actuary. Please see revised Solicitation dated 12-09-2025.

Reference: Solicitation Document & Page #: Solicitation NFIP Actuarial Services – pages 35. Solicitation Paragraph #:

subcontracting goal - FY 2025.

Question: Please confirm that an offeror is to submit a subcontracting plan with an overall small business goal of 47%.

The successful offeror under this solicitation that meets the requirements for a subcontracting plan, will be required to submit a subcontracting plan in accordance with FAR 19.704.

Reference: Solicitation Document & Page #: Solicitation NFIP Actuarial Services – pages 4 and Attachment 3-Price Schedule page 13. Solicitation Paragraph #: B.12, C.3 52.212-4 € definitions, (i) payments work performed and Price Schedule tab.

Question: The contract is fixed price, However the sections reference describe invoicing for hourly rates and time and material. Please confirm that the offeror would submit invoice(s) for the fixed amount each month as shown in the Attachment 3 - Price Schedule

This is a firm-priced contract with a unit of measure of month and invoice should be submitted monthly.

Reference: Solicitation Document & Page #:

70FA6025B00000004_Solicitation_NFIP_Actuarial_Services, page 62. Solicitation Paragraph #: E10

Solicitation Document & Page #: PWS. Solicitation Paragraph #: 5. Key Personnel

Question: We have identified what appear to be conflicting definitions of “Key Personnel” across the solicitation and attachments, and would appreciate clarification on which positions are formally required as Key Personnel for proposal submission and contract performance.

Attachment 1 – Performance Work Statement (PWS), “Actuarial Services” defines Managing Actuary and Senior Actuary as Key Personnel and references them as required on-site at least quarterly.

The Solicitation main document (Sections L and M) defines Key Personnel “at a minimum” as Senior Managing Actuary and Data Scientist, and does not mention Managing Actuary or Senior Actuary in those sections.

Can FEMA clarify which positions are formally required to be submitted as Key Personnel under Factor 2 (and for contract performance)?

Managing Actuary and Senior Actuary. Please see revised Solicitation dated 12-09-2025.

Reference: Solicitation Document & Page #:

70FA6025B00000004_Solicitation_NFIP_Actuarial_Services, page 62. Solicitation Paragraph #: E10

Solicitation Document & Page #: PWS-pg.11. Solicitation Paragraph #: 5. Key Personnel

Question: Additionally, may Offerors define their own position titles as long as the proposed individuals meet the minimum qualifications described for Managing Actuary, Senior Managing Actuary, Senior Actuary, and/or Data Scientist?

Please include the requested title even if your internal job title is different.

70FA6025B00000004_Solicitation_NFIP_Actuarial_Services, page 35-58. Solicitation Paragraph #: E1 and E2

Question: The RFP contains several pages that appear to be forms to be filled out, such as "52.204-17 Ownership of Control of Offeror" on page 37, "52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment" on pages 37-40, "52.209-7 Information Regarding Responsibility Matters (Oct 2018)" on pages 41-42 and "52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services" on pages 42-58.

Can FEMA clarify if any pages of the RFP must be completed and returned with the bid, or are these pages informational only?

If the Offeror has not completed the filled out portion on these provision on their Reps &Certs in their SAM registration, please provided the information with the offer.

Reference: Solicitation Document & Page #:

70FA6025B00000004_Solicitation_NFIP_Actuarial_Services, page 35. Solicitation Paragraph #: C.16

Question: The solicitation lists FY 2025 subcontracting goals of 47% for Overall Small Business, along with additional goals for SDB (5%), HUBZone (3%), SDVOSB (5%), and

WOSB (5%).

Can FEMA clarify whether the 47% overall goal already includes these subcategories, or whether the individual category goals are additive (resulting in a combined target of approximately 65%)?

The overall goal is 47% Small Business subcontracting, as a reminder only the successful offeror needs to provide a Small Business subcontracting plan.

Reference: Solicitation Document & Page #:

70FA6025B00000004_Solicitation_NFIP_Actuarial_Services, page 35. Solicitation Paragraph #: C.16

Question: Does FEMA require the subcontracting plan to be submitted with the proposal, or only after award by the selected contractor?

The successful offeror under this solicitation that meets the requirements for a subcontracting plan, will be required to submit a subcontracting plan in accordance with FAR 19.704.

70FA6025B00000004_Solicitation_NFIP_Actuarial_Services, page 62-63. Solicitation Paragraph #: E.10

Question: For Factor 3: Past Performance, the solicitation requests the dollar value for each referenced contract. To maintain client and contract confidentiality, may Offerors provide a dollar value range rather than a specific contract value?

Offers should provide the dollar value of the referenced contract on the past performance factor.

Reference: Solicitation Document & Page #:

70FA6025B00000004_Solicitation_NFIP_Actuarial_Services, page 61. Solicitation Paragraph #: E.10

Question: The RFP notes that proprietary information must be “properly marked. “Should Offerors also submit a separate redacted copy of their proposal if proprietary information is included? And is there a specific format FEMA requires for marking proprietary content?

Offerors shall not submit a separate redacted copy of their proposal if proprietary information is included. FEMA don’t have a specific format the offerors shall decide how to mark proprietary content.

Reference: Solicitation Document & Page #: Attachment 1- PWS, page 12. Solicitation Paragraph #: 7. Government Furnished Equipment

Question: Can FEMA confirm which data analysis and modeling software will be available on government-furnished laptops?

FEMA has basic office software. Contractor will provide advance modeling software.

Reference: Solicitation Document & Page #:

70FA6025B00000004_Solicitation_NFIP_Actuarial_Services, page 35. Solicitation Paragraph #: C.16

Question: The subcontracting section appears to indicate that the overall subcontracting target is 60%, and that 35% of this amount must be subcontracted to a large business.

Can FEMA confirm whether this interpretation is correct?

Additionally, if the purpose of the subcontracting plan is to support small business participation, can FEMA clarify the rationale for requiring a portion of the subcontracted work to go to a large business?

The interpretation is incorrect, the percentage in this question is based on hypothetical example in C.16, which is to help offerors understand how the small business dollar and percentage are calculated. As a reminder only a large business needs to submit a small business subcontracting plan if that business is the selected offeror.