RFI Amendment 1 - Revised FEMA HMA RFI 70FA3125I00000005 - INSTRUCTIONS 1 16 25.pdf

Federal Emergency Management Agency (FEMA) Mitigation Electronic Grants system (MT-eGrants) and

Hazard Mitigation Grant Program (HMGP) System Sustainment HMA O&M Support

Request for Information

(RFI) - 70FA3125I00000005

Rev. 1/16/2025

REQUEST FOR INFORMATION (RFI) SUMMARY:

The Federal Emergency Management Agency’s (FEMA) Hazard Mitigation Directorate (HMD) oversees an Operation and Maintenance (O&M) contract for the non-disaster Mitigation Electronic Grants (MT-eGrants) information technology financial system and the disaster Hazard Mitigation Grant Program (HMGP), FEMA Chief Financial Officer Designated Financial systems. Both systems are not only legacy in nature but also custom build. HMD is currently at the end of a contract cycle and is interested in developing a contract that provides comparable O&M services.

The purpose of this RFI is inform both industry and the government on the need to establish a new O&M contract that meets HMD needs.

HMD’s existing O&M contract supports including but not limited to: Disaster Recovery Reform Act of 2018 (DRRA) implementation requirements, Building Resilient Infrastructure and Communities (BRIC) grant program implementation requirements; engineering, engineering testing and development lab;

engineering O&M, production operations and maintenance and all IT security certification and accreditation requirements. In addition, the interconnectivity to the FEMA/DHS Information Technology Network and the system’s interfaces to the FEMA Enterprise Identity Management System (FEIMS), NEMIS Enterprise Services (ES) and SOA Financial Services (SFS).

GENERAL INFORMATION:

This RFI is issued solely for information gathering purposes to identify sources that can provide support for the Office of Business, Industry, and Infrastructure Integration (OB3I). In accordance with FAR 15.201(e), RFIs may be used when the Government wants to obtain price, delivery, other market information, and capabilities for planning purposes. Responses to these RFIs are not offers and cannot be accepted by the Government to form a binding contract. This RFI shall not be construed as a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate acquisition approach. Respondents are solely responsible for all expenses associated with their RFI response.

Respondents will not receive additional information in response to their submittal to the RFI and will not be notified of the resulting market research.

PROPRIETARY INFORMATION AND DISCLAIMERS:

Respondents shall identify any proprietary information in its RFI response. Information submitted in response to this RFI will be used at the discretion of the Government. Further, the information submitted will remain confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts. FEMA reserves the right to utilize any non-proprietary technical information in the anticipated PWS or solicitation.

Rev. 1/16/2025

Although it is not necessary to address in their response, respondents shall be aware of any potential, actual, or perceived organizational conflicts of interests. Any real or potential conflicts must be sufficiently mitigated prior to a contract award. For further guidance, refer to the Federal Acquisition Regulation, Part 9.5.

NAICS CODE:

(541513 or 54151)

PRODUCT SERVICE CODE (PSC):

D399

ATTACHMENT:

Performance Work Statement (PWS)-DRAFT

RFI RESPONSE SUBMITTAL INSTRUCTIONS:

Interested contractors shall submit their RFI responses electronically to Judith Hicklin, Contracting Officer, at Judith.Hicklin@fema.dhs.gov and Michelle Hicks, Contract Specialist, at Michelle.hicks@fema.dhs.gov no later than 3:00PM Eastern Standard Time (EST), January 22, 2025.

Questions regarding this RFI are due no later than January 22, 2025.

RFI Response for RFI 70FA3125I00000005 – FEMA Hazard Mitigation Directorate – HMA O&M Support, shall be in the subject line of your e-mail. All responses shall be unclassified, with proprietary information clearly marked. The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats. Pages shall be 8.5 by 11 inch and shall use a type pitch that is no smaller than a standard 11-point font type, with the exception of charts, graphs, or tables, which shall use a pitch not smaller than 10-point font. Responses shall not exceed 20 pages in length including images, data displays, charts, graphs, and tables. Page limitation does not include: 1 cover page. Do not include promotional materials.

RFI Responses shall include the following information in the order below:

A. Cover Page with the following information:

1. Company Name

2. Company Address

3. UEI Number

4. Company Point of Contact - Name, Title, Phone, and Email address

5. Statement of current business size status (i.e., HUBZone small business concern, service-disabled veteran-owned small business firm, 8(a) contractor, woman-owned small business, small business, or large business concern). Also, business size in relation to the NAICS code size standards assigned to this acquisition.

6. GSA Schedule Number, Contract Number, and Period of Performance and/or DHS Strategic Sourcing Vehicle Category Name and Contract Number, if applicable

B. Contractor Capability Statement (No more than (10) pages in length)

1. Summarization of relevant projects showing capabilities

2. Past performance in applicable areas

C. Contractor RFI Responses to questions (No more than (10) pages in length)

The responses received will assist FEMA with identifying the number and nature of the entities that consider themselves potential technical solution providers. Each respondent, by submitting a response, agrees that any cost incurred in response to this RFI, or in support of activities associated with this RFI, shall be the sole responsibility of the respondent. FEMA shall incur no obligations or liabilities whatsoever, to anyone, for any costs or expenses incurred by the respondent in responding to this

RFI.

REQUEST FOR INFORMATION (RFI) QUESTIONS:

Please submit answers to the following questions in your RFI response:

1. Company name and Unique Entity Identifier, as registered in www.sam.gov

2. Provide a point-of-contact name, phone, address, and email:

3. Provide your business size for the NAICS codes of 541513 and 541511 - Custom Computer Programming Services:

4. What strategic sourcing vehicles (SSVs), government-wide acquisition contracts (GWACs), indefinite-delivery/indefinite-quantity (IDIQs) contracts, or other contract vehicles are you a part of that are relevant to our requirement?

5. Can your company provide this solution on your own or would you partner/subcontract with another company? Do you have an existing relationship in place, or would you need to establish this with a potential partner/subcontract?

6. Our team is planning on revisiting the evaluation strategy and changes may occur prior to release of a final solicitation. How does your company want to be evaluated for this requirement? Do you have any recommendations for evaluation criteria we should consider including for the new solicitation or removing from the previous process?

7. Provide a brief description of your organizations experience with FEMA financial IT systems in general and CFO Designated Financial Systems in particular.

http://www.sam.gov/

8. Please include any comments, questions, or suggestions related to the above draft requirements.

9. Do you have any concerns about this requirement, which if not addressed, may adversely impact your decision to bid on this requirement?

10. Provide a brief description of your organizations experience with the National Emergency Management Information System (NEMIS).