Request for Information (RFI) AnE Professional Services 2024.pdf

U.S Department of Homeland Security

(DHS)

Federal Emergency Management Agency

(FEMA)

Request for Information

(RFI)

Architectural-Engineering Professional

Services

1/3/2024

1.0 Background

The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Office of the Chief Administrative Office (OCAO) Installations and Infrastructure (I&I) Division is a federal entity responsible to improve and maintain FEMA facilities and assets around the country. Both through ownership and leasing of real property to meet its mission of “Help people, before, during, and after disasters”. With this mission in mind, the I&I Division’s aim, is to Build, Renovate, or Install the most sustainable/suitable features or structures that will obtain and sustain high quality appearance, functionality, and performance in FEMA Assets, both buildings and equipment.

As OCAO I&I plans for future activities, approximately $24.85M worth of engineering and construction projects are anticipated to be funded under one or more of its ongoing activities and those activities to be procured within the coming five (5) years. The scale and scope of these projects is not determined yet. It is rather identified progressively and dependent on needs assessment conducted by

FEMA.

2.0 Purpose of Request for Information

This is a Request for Information (RFI) only. This RFI is issued solely for information and planning purposes, and it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit the Government to contract for any supply or service whatsoever.

Further, FEMA is not at this time seeking proposals and will not accept unsolicited proposals.

Interested offerors are advised that the Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.

3.0 Description of Requirements

The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Office of the Chief Administrative Office (OCAO) Installations and Infrastructure (I&I) Division has a requirement for Architectural-Engineering Professional Services as outlined in the attached PWS.

4.0 Responding to this RFI

Interested parties shall address all the questions outlined below. This RFI limits the response for the following Contracting questions to ten pages. Limit all responses to contracts awarded in 2017 or more recently.

RFI Questions

1. Is the Performance Work Statement (PWS) clear, concise, and/or sufficient to develop and submit the required information in response to a Request for Proposal (RFP)?

2. What is the business size standard of your company (small business, SDB, SDVOSB, HUBZone, 8(a), Large, etc.)? If 8(a) eligible, please provide status regarding your scheduled graduation date from the 8(a) programs under NAICS code 54130– Architectural, Engineering, and Related Services.

3. Based upon the requirements/scope of the PWS section 1.2 specifically regarding geographical areas and zones of possible work and/or Task Orders, does your company possess the infrastructure and/or capability to execute work across this geographical scope?

4. Is your company familiar with and able to reference and/ or execute work in accordance with the American Institute of Architects (AIA) family of documents and standards?

5. Based upon the stated “Design/Bid/Build or General Contracting Project Delivery Method”, is your company familiar with the general titles of work? This PWS specifically requires Title II and Title III services.

6. Is your company able to respond to the government during off-duty hours should emergent necessity arise? Please provide your company’s conditions/requirements, if any, regarding off hours availability. While this situation is not likely, it is possible.

7. Respondents to this RFI should describe their interest and ability to perform the general requirements summarized within this PWS.

8. Please discuss any concerns, comments, or recommendations you may have with the attached draft Performance Work Statement.

9. Are there any pricing, terms and conditions, and/or business practices that are uniquely prevalent or customary in the industry that FEMA should consider?

10. Would your firm/ company require any additional information, such as specific historical data, to successfully respond to a formal solicitation and/or propose a firm fixed price for the tasks identified in the PWS?

11. Based on the PWS tasks would your firm recommend the resulting Indefinite Delivery Indefinite Quantity (IDIQ) allow for solely Firm Fixed Price (FFP) orders?

5.0 Submissions

Responses shall be received via the e-BUY portal only. No email responses will be accepted.

Responses to the questions shall be limited to 10 pages, submitted in size 12 Times New Roman font with single spacing and 1” margins as one electronic submission in Adobe PDF format.

Submissions must be received no later than January 17, 2024, at 3:00 PM Eastern Daylight Time (EDT). Early submissions are encouraged. FEMA reserves the right to review late submissions but makes no guarantee to the order of, or possibility for, this review.

All company proprietary information, performance capabilities and/or future modifications must be clearly identified and marked so segregation of proprietary information is required.

Notes:

• All submissions become Government property and will not be returned.

• Unsolicited proposals received in response to this RFI will not be considered.

• Information shall not be delivered beyond the parameters defined above.

6.0 Industry Discussions

FEMA representatives may or may not choose to meet with potential offerors. Such discussions would only be intended to get further clarification of potential capability to meet the requirements and factors associated with defining reasonable evaluation criteria. Interested vendors will be randomly selected for discussions.

7.0 Questions

Questions to this RFI must be received no later than January 5, 2024, at 3:00 pm EDT and submitted to keara.brownspinner@associates.fema.dhs.gov. Early submissions are encouraged. The reference to RFI –Architectural-Engineering Professional Services –January 2024 and title must be featured in the subject line of your email. All submissions shall include in the subject line “Questions for Architectural-Engineering Professional Services– (Company’s Name).” Verbal questions will not be accepted. Questions shall not contain proprietary or classified information. The Government does not guarantee that questions received after the due date deadline will be answered.

8.0 Summary

This is a RFI only to identify sources that can provide Architectural-Engineering Professional Services. The information provided in the RFI is subject to change and is not binding on the Government. FEMA has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

mailto:keara.brownspinner@associates.fema.dhs.gov.