RFI__70FA3019I00000007_FSM_PPBE.pdf

Sources Sought / Request for Information

PPBE SaaS Software & Services

RFI# 70FA3019I00000007

I. Purpose

The scope of this Request for Information (RFI) is for the Federal Emergency Management Agency (FEMA), a component of the Department of Homeland Security (DHS), to obtain information from the budget software community as to the marketplace availability of federal budget Software as a Service (SaaS) solutions capable of supporting the FEMA Planning, Programming, Budget, and Execution (PPBE) lifecycle and experienced and proven software implementers.

The purpose of this RFI is to:

• Collect information about the availability and capability of PPBE SaaS solutions

• Collect information on the availability of software implementers to support the PPBE

SaaS solution

• Request feedback regarding the draft Performance Work Statement (PWS)

II. Background

The FEMA mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and improve our capability to prepare for, protect against, respond to, recover from, and mitigate all hazards. The DHS Financial Accountability Act of 2004 established policies for the PPBE process. The PPBE process enables large multiple-mission government organizations to effectively plan for, request, and execute public funds.

III. Technical Capability and Experience

1. What Government-Wide Acquisition Contracts (GWACs) or General Services Administration (GSA) Federal Supply Schedule(s) (FSS) do you currently hold that would support this requirement? Provide each overarching GWAC/GSA FSS contract number.

2. What is your DUNS number?

3. Which business categories do you fall under? Please select all that apply.

Category NAICs Applicable?

Large Business Small Business (SB) Small Disadvantaged Business (SDB) Section 8(a) Business Woman-Owned Small Business (WOSB) Economically Disadvantaged Woman-Owned Small Business

(EDWOSB)

Historically Underutilized Business Zone (HUBZone) Small Business

Veteran-Owned Small Business Service-Disabled Veteran-Owned Small Business (SDVOSB)

4. Describe your past experience implementing a PPBE SaaS solution for a federal government entity as the prime vendor or as a subcontractor.

For each past performance reference please provide the following detailed information:

a. Name of agency.

b. Contract Number.

c. Order Number, if applicable.

d. Total order value.

e. Period of Performance.

f. Size of implementation (# of users and agency employees).

g. NAICS code.

h. Was the implementation completed or is it still in-process?

i. If the implementation is still in-process, what stage is the implementation in?

j. Did you implement in phases or one delivery? Any recommendations on how the software can be delivered in phases?

k. What is the average timeline to implement the full PPBE SaaS solution (from contract Notice to Proceed to the solution receiving an Authority to Operate (ATO) and going live)?

l. Did you provide operations and maintenance support post implementation?

If so, please describe the support provided.

m. If you were the prime vendor, did you support the entire implementation without subcontractors, teaming partners, and or consultants/1099s? If subcontractors, teaming partners, and/or consultants/1099s were required, what was the percentage and actual number of employees used versus subcontractors, teaming partners, and/or consultants/1099s used to support the implementation?

n. Describe your history of successfully partnering/teaming/subcontracting for implementations where your company served as the prime contractor.

Provide the name(s) of partners/team members/subcontractors, roles and responsibilities, and details regarding how the relationship was managed.

o. Describe the types of training provided (e.g., train the trainer, webinars), training materials, and training modules you have developed and conducted for implementations.

p. How have you addressed organizational change management during implementations and do you have any lessons learned to share?

q. What has been your biggest challenge during implementations?

r. Do you have any general lessons learned related to implementations?

s. Contractor Point of Contact:

i. Name

ii. Title

iii. Phone Number

iv. Email Address

5. Describe your federal PPBE SaaS solution.

a. What is the name of the software solution and what modules are available to federal government clients to support the PPBE process?

b. Is it FedRamp authorized? If so, describe the level of authorization for infrastructure, platform, and software.

c. How do you license the SaaS offering?

i. Are licenses tied to specific users?

ii. Can licenses be transferred between users?

iii. Do license types vary based on production/non-production environments?

iv. Do you license based on modules? If so, provide details on the module breakouts.

v. Do the licenses include wrap around services, such a help desk?

d. What federal agencies currently use your SaaS offering?

i. Are they in implementation or production?

1. If in implementation, when is the solution scheduled to receive an ATO and go live?

2. If in production, when did the solution receive an ATO and go live?

ii. What modules/capabilities are in use?

IV. Instructions to respondents FEMA will only give consideration to submissions in response to this request received no later than 10 October 2019 2:00PM Eastern Time and addressed to Contracting Officer, Sharrye Favron at the following email address: Sharrye.Favron@fema.dhs.gov. Phone calls will not be taken regarding this RFI. Please include the RFI number in the email subject. All correspondence must be submitted via e-mail in writing.

Reponses in Microsoft Word for Office 2013 compatible format or PDF. Page size shall be no greater than 8 1/2" x 11”. Reponses shall be in 12- point, Times New Roman font. Responses shall be no more than 10 pages, including one-page limit for company information. Hyperlinks are prohibited. Any company proprietary information should be clearly identified and MUST be marked accordingly and will be protected by the Government. Interested parties are mailto:Sharrye.Favron@fema.dhs.gov mailto:Sharrye.Favron@fema.dhs.gov responsible to adequately mark proprietary, restricted, or competition sensitive information contained in their response.

Each submission shall at a minimum include the following:

1) Company Name/Division

2) Single point-of-contact name, title, telephone, and email address

3) Applicable NAICS code

4) Socio-economic status

Any company proprietary information, performance capabilities and/or future modification plans should be clearly identified and MUST be marked accordingly to be protected by the Government. Interested parties are responsible for adequately marking proprietary, restricted, or competition sensitive information contained in their response.

Responses should not be above the level of UNCLASSIFIED. Responses to the RFI will not be returned. Responses to the RFI may be used to develop Government documentation. All information marked as proprietary information will be safeguarded to prevent disclosures to non-government personnel and entities. Response to this RFI is voluntary. Responders are free to address any or all of the above items.

THIS IS NOT A SOLICITATION: No award will be made as a result of this request. This RFI is for informational purposes only and does not constitute an Invitation for Bid, a Request for Proposal, or a Request for Quote. This RFI is issued as a means of technical discovery and information gathering. No solicitation document exist and a formal solicitation may or may not be issued by the Government as a result of the responses to this RFI. The Government will not be liable for payment of any response preparation expenses and is in no way obligated by the information received. Any costs incurred by interested companies in response to this announcement will NOT be reimbursed. The information provided may be used by FEMA in developing a future acquisition strategy, Performance Work Statement, Statement of Objectives and/or Performance based specification(s). Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response.