70FA2022R00000002 Questions and Answers (BW)(CW)(LH)(GT).pdf

ATTACHMENT F

RFQ# 70FA2022R00000002

May 9, 2022

Questions Template – Armed Security Guard Services

Number Solicitation Document

(Solicitation, Attachment Name, etc.)

Page or

Section #

Section, Subsection, Paragraph

#, Bullet

Point (BP) #, etc.

Question or Comment Government Response

1.

CBA Seniority

In order to correctly calculate labor costs associated with a long-tenured security force, can the government provide the seniority roster for necessary calculations and analysis? Guard, Guard

II, Lead Guard, AMDO, Lead AMDO, other personnel).

A seniority list is not available at this time. The Government will follow any guidance available in the

CBA (see RFQ, Section D, Attachment C) and FAR 52.222-41

(Please see Paragraph (n) of FAR

52.222-41): Seniority list. Not less than 10 days prior to completion of any contract being performed at a

Federal facility where service employees may be retained in the performance of the succeeding contract and subject to a wage determination which contains vacation or other benefit provisions based upon length of service with a Contractor (predecessor) or successor (29 CFR 4.173), the incumbent

Prime Contractor shall furnish the Contracting Officer a certified list of the names of all service employees on the Contractor’s or subcontractor’s payroll during the last month of contract performance.

Such list shall also contain anniversary dates of employment on the contract either with the current or predecessor Contractors of each such service employee.

The Contracting Officer shall turn over such list to the successor Contractor at the commencement of the succeeding contract

2.

CBA 19

Article 15

Section 1

Cash in Lieu: can the government provide the number of employees receiving

“cash-in-lieu” as it changes the calculation for fully burdened wage rates?

This information is not available to the Government. Also, see the CBA in RFQ, Section D, Attachment C)

3.

SOW 8 3.4

“New firearms”. Do the weapons have to be purchased specifically

“new” for the contract or are weapons bought new by the vendor and maintained in the

New firearms must be purchased for the contract and maintained in the designated arms room on campus.

vendor armory sufficient for this requirement?

4.

SF 1449

Block 8

Offer Due

Date / Local

Time

Section E3, In block 8 of the SF

1449 states the proposal is due at 12:00 p.m. Eastern Time.

Should this be Eastern

Daylight-Saving Time or

EDT? The proposal due time is in E3, E –

Proposal Submission, Please use: 12:00pm Local Time of the Issuing Office located in

Emmitsburg, MD 21727

5.

SOW 20 4.9

4.9 has a reference to

SOW 4.7.3. The cross-reference should be

4.7.6.

Correct: 4.7.6

6.

SF 1449 1 Section 10

Is the Prime required to maintain the 8a designation or can it be the subcontractor part of a team arrangement?

The prime contractor would be required to have the 8(a) designation as part of a contractor team arrangement. Depending on the type of team arrangement you have you may want to consult your

SBA representative.

7.

Is there a Seniority list for current Security

Staff

Please see Government Response to Question #1.

8.

SOW P 8 3.4.2

Ammunition. Service ammunition will consist of Hollow Point Rounds.

Qualification ammunition will consist of ball rounds. The Shift

Supervisor will issue each guard entering on duty three (3) ammunition magazines.

Each magazine carried will be full of ammunition. Two (2) magazines will be spares and carried on the duty belt in a holder designed for that purpose. One (1) magazine will be inserted in the handgun. The

Management team will be issued two (2) magazines. Five (5) rounds of 00 buckshot shotgun ammunition

Each officer will carry a fully loaded magazine appropriate to the assigned firearm.

will be available as a firearm load for each shotgun, with ten (10) additional rounds available for each shotgun. Ammunition shall be inspected and cleaned as necessary to ensure its safe and effective use.

Question: Please clarify which magazines are required; the standard high impact mags that come with new weapons or fewer number of rounds in the magazines. For instance, the Glock .40 cal model 22 holds 15 rounds in the mag while Model 23 holds

13 rounds. Similarly, the Glock 9m model 17 holds 17 rounds and model 19 holds 15 rounds.

9.

SF1449 4 B.2, B.3, B.7

B.2 states FFP CLIN’s will be paid no more than on a twice monthly basis whereas

B.3 and B.7 states

Contractor shall submit a monthly invoice.

Please clarify if bi-monthly invoices will be accepted or only one monthly.

Bi-monthly invoices will be acceptable.

10.

SF1449 11 C.13

References Attachment

C - Government

Furnished Property.

Attachment C is Wage

Determination and

CBA. Attachment D is

Government Furnished

Equipment. Is there a separate attachment missing for

Government Furnished

Property or does

Attachment D use

GFP/GFE

interchangeably.

GFE and GFP are being used interchangeably.

11.

SF1449 13

C.20, 52.228-5

Clause 52.228-5 states

Contractor to provide insurance in the kinds and amounts required in the Schedule or elsewhere. Please provide this information as it is not provided.

When the clause at 52.228-5, Insurance-Work on a Government

Installation, is required to be included in a fixed-price contract by 28.310, the coverage specified in 28.307 is the minimum insurance required and shall be included in the contract Schedule or elsewhere in the contract. Please use limits specified in FAR 28.307.

12.

Attachment A 6 3.3

References Technical

Exhibit 13 for GFE. This

Technical Exhibit was not found. Note that

Attachment D is GFE.

Does this replace

Exhibit 13.

Correct. The RFQ, Section D, Attachment D, provides a list of

GFP.

13.

Attachment A 20 4.9

References adherence to 4.7.3 regarding changes to subcontracts and subcontractors. 4.7.3 is in regards to the Lead

AMDO. What is the correct reference.

4.7.6

14. Attachment B, Quality

Control Plan 1 III. B. States prior to contract award the Contractor

RFQ, Section D, Attachment B, Quality Control Plan: (Section III.

Evaluation Methods, Paragraph B.

https://www.acquisition.gov/far/subpart-52.2#FAR_52_228_5 https://www.acquisition.gov/sites/default/files/current/far/compiled_html/subpart_28.3.html#FAR_28_310 https://www.acquisition.gov/sites/default/files/current/far/compiled_html/subpart_28.3.html#FAR_28_307 shall provide COR all certs,... Should this read "following contract award" or

"within X days after notice of award"

(Certification)), please correct to:

Within 30 days of contract award (or by the end of the Phase-In period), the Contractor shall provide the COR: all certificates, medical evaluations, and other required permits for all individuals.

15.

Attachment C All All

Current CBA with APSI-

Centerra JV LLC

(incumbent?) expires

Sept 25, 2022. Will awardee be permitted a rate adjustment if a new CBA results in higher rates.

Yes, a rate adjustment will be allowable if there is a change in CBA rates.

16.

Attachment A / SOW

Attachment 1

Atch A

Page 15, SOW Page

4.7.1 – 4.7.4

/ 5.1 Table 1

The experience required in Attachment

A does not align with the Minimum Criteria in

Table 1. (i.e. 4.7.1 requires a minimum

BA, Table 1 allows

Associate Degree or higher. Does experience requirement in 4.7.1 and elsewhere supersede Table 1.

Follow Attachment 1, 5.1, Table 1.

17.

SOW Attachment 1 5.3 Table 5

This Section / Table are referenced in

Attachment A, Appendix A, however it is not stated in any other documents if this training is mandatory, when required (upon award, days after award, etc..) and method of reporting.

See 5.4 regarding agency responsibility.

Current practice is for new hires to receive this training after they are hired, but prior to being stationed at a post. Any current personnel hired from the incumbent’s staff or brought in from another contract with the same training requirements will be deemed as having fulfilled this requirement.

18.

N/A N/A N/A

Will the government provide a 2-week extension to incorporate information obtained from the responses to questions and answers?

No change. The due date and time remains the same.

19.

N/A N/A N/A

Will the government provide a seniority list of incumbent personnel?

Please see Government Response to Question #1.

20.

N/A N/A N/A

What is the prior contract award amount, name of

The incumbent contractor for this requirement is APSI-CENTERRA JV

LLC, 110 W. 38TH AVE STE 200F,

incumbent and period of performance?

Anchorage, AK 99503 under contract number HSFE20-17-C-0203 with a total value of $19,225,741.71 for a base year and four (4) one-year options (total of 5 years).

21.

N/A N/A N/A

What is the government's estimated budget for services provided under this solicitation?

The RFQ, Section E.3, Business

Proposal Instructions (Schedule of

Line Items) indicates the

Government considers it may require 144,295 labor hours per 12 month contract period to complete the requirement. [This is not considered restrictive for proposal purposes.] A specific budget amount will not be provided by the

Government.

22.

SOW Attachment A SOW Page

5.6

The Project Manager or

Deputy Project

Manager must be on site during normal working hours, Monday through Friday. What does the government consider normal working hours?

0700-1600

23.

SOW Attachment A

SOW Page

Background,

5.6.2 The project background

references six

There are no fixed posts at the

ARTC or Warehouse Complex sites.

facilities/areas, but there are only four areas of operations referenced in Section

5.6.2. Please confirm

there are no guard services to be provided at either the CDP

Advanced Responder

Training Complex or the

CDP Warehouse

Complex.

Random building security checks of these areas are conducted by the roving patrols.

24.

WD/CBA Attachment C CBA Page

Wage

Schedule, The current CBA has labor categories for

Guard I, Guard II, and

Lead Guard II. Will the government provide a cross-reference between the posts identified in SOW

Section 5.6.2 and the corresponding labor category required for that post?

The Government anticipates six (6)

Lead Guard II positions aka

“Sergeants” or “Shift Supervisors”, one per shift at both the CDP and

COBRATF locations. These positions are staffed by a Guard II in the absence of a Lead Guard II and receive Lead Guard II pay while performing these duties per the

CBA.

The Government anticipates two (2)

Guard I positions (aka “Badging

Officers”).

Typically the remaining positions are staffed by Guard II personnel or

AMDO operators.

25.

70FA2022R00000002

5.10.2022 53 E.3 A

The general instructions indicate, “Volume 1, Technical

Proposal, Sections 1 through 4, is limited to

100 single sided total pages. Double sided pages will count against the 100-page limit as two pages for each double-sided page.

However, Section E. on

Page 58 indicates, “Any of the documents that are excluded from the

100-page count

(resumes, commitment letters, etc.) may be submitted as a document separate from the 100-page limit.” Are the resumes included in page count?

The resumes are limited to 3 pages each and are not included in 100 page limit.

26.

70FA2022R00000002

5.10.2022 25; 52

Factor 3 –

Staffing and

Key

Personnel

Key Personnel is listed as the following

(Project Manager, Deputy Project

Manager, Training

Manager, Key Control

Officer/Administrative

Officer and Lead Alarm

Monitor Dispatch

Officer (AMDO)

However, the requirements request

“The staffing plan and key personnel shall include key personnel who will be assigned to this contract and the rationale for positions designated as key (i.e., why the offeror determined the position(s) to be key).”

Is the offeror required to provide additional

Key Personnel?

There is not a requirement for additional key personnel. However, if the offeror considers there to be a need for additional key personnel they can propose them and provide necessary rationale.

27.

Attachment A CDP

Armed Security

Key

Personnel

Section 5.9.2.3.5 indicates “Key personnel resumes shall be completed for

No. The key personnel are the PM, Deputy PM, Training Manager, Key

Control Officer/Administrative

Officers, and Lead AMDO.

Services SOW (Rev 2.1)

(April 2022) each supervisor and a copy shall be provided to the Contracting officer. (See HSAR

3052.215-70 Key

Personnel or

Facilities.)” Please indicate if supervisor resumes are required for Key Personnel?

Supervisor resumes are not required.

28.

General n/a n/a

What is the current value of the incumbent’s contract?

$19,225,741.71

29.

General n/a n/a

Does the incumbent currently have the contract fully staffed? If not, what are the differences?

The contract is currently fully staffed.

30.

Attachment C 7 Article 6:

Seniority

Will the government provide a current seniority list for the incumbent security force so that offerors can accurately price vacation and other leave benefits?

Please see Question #1 response.

31.

General n/a n/a

Does the incumbent's staff meet the medical and training requirements of this solicitation? If not, what are the differences?

Yes.

32.

General n/a n/a

Are the incumbent's staff grandfathered in terms of any of the training requirements in this solicitation?

Any officer performing duties under the current contract will be deemed as having met the training requirements.

33.

General n/a n/a

Will the government be mandating the COVID vaccine?

Unable to determine at this point.

Will be determined by court rulings.

34.

RFP 43

E.3 Resumes

& LOC for

Key

Personnel

Since key personnel resumes and letters of commitment are required with the proposal, does the government want the successful bidder to retain the current incumbent’s key personnel or replace them? If retaining current personnel is

There is no specific requirement to retain the current key personnel.

desirable, will the government provide the contact information for these five individuals so that bidders can acquire their resumes for proposal submission?

35.

RFP 44

E.3 Proposal

Formatting

Will the government confirm that the front matter and headers/footers are exempt from the 12 point and 10 point font restrictions?

Front matter and headers/footers are exempt.

36.

RFP 49

E.3.C - #5

Evidence of

Responsibili ty

Can the government elaborate on the type of "specific evidence of responsibility" the contractor should include for this section of Volume 2?

See RFQ, Section E, BUSINESS

PROPOSAL INSTRUCTIONS (Volume

2).

37.

RFP 26

HSAR DEV

15-01B.b.1

IT Security

Training

How long is the

Information Technology

Security Awareness training?

Approximately one hour.

38.

RFP 26

HSAR DEV

15-01B.b.1

Behavior

Training

How long is the DHS

Rules of Behavior training?

Approximately one hour.

39.

RFP 26

HSAR DEV

15-01B.b.1

Privacy

Training

How long is the Privacy at DHS: Protecting

Personal Information training?

The course is self-paced. Estimated completion time is one hour.

40.

SOW 8

3.4

Weapons

“Within ninety (90) days of contract award, at the expense of the contractor, the contractor will replace all handguns and shotguns with new firearms.” Does the replacement weapons the contractor provides have to be “new”? Or, can the weapons be from the contractor’s armory (as long as they are the correct make/model/caliber)?

Yes. New weapons shall be purchased for issue on this contract.

41.

SOW 10

3.7.2.3.1

Style of

Uniform

Does the government want the PM, Deputy

PM, Training Officer, The AMDO lead should wear the same uniform as the security guards and other AMDOs. The remaining

AMDO Lead, and Key

Control/Administrative

Officer to wear a different style and/or color uniform than what the armed security guards will be wearing (trouser/battle dress uniform pants and polo shirts)?

key personnel are not required to wear uniforms and may wear business casual attire.

42.

SOW 12

3.7.2.3.8

Supplement ary

Equipment

What level of body armor should be worn by the guards?

NIJ Level IIIA

43.

SOW 12, 7

3.7.2.3.8

Supplement ary

Equipment

AND 3.3.4

Vehicles and

Communicat ions

Equipment

Section 3.7.2.3.8 states that the contractor must provide guards with two-way radios.

However, Section 3.3.4 states the government will provide portable, mobile, and base station radios. Please clarify.

The government will provide a base station radio for the AMDO operators to use with a handheld radio as a backup. The government will provide handheld radios for the security officers. No mobile radios are required or provided.

44.

SOW 12 3.7.2.3.8

Supplement

Section 3.7.2.3.8 states that the contractor must provide

OC is the only less than lethal required.

ary

Equipment

“government approved less than lethal equipment. However, the list in Section

3.7.2.3.3 on pages 11-

12 lists only OC spray.

Please clarify if OC spray is the only less than lethal required.

45.

SOW 20

4.11.1

Safety

Representat ive

Can this role be fulfilled by one of the key personnel positions?

Yes. Please explain rationale for doing so.

46.

SOW 24, 19

4.23.1.5,

4.7.9 Drug

Screenings

Section 4.23.1.5 lists quarterly drug screenings as a topic for the Monthly Technical

Progress Report.

However, Section 4.7.9 states that drug screens are to be conducted initially, after any reported accident, and for cause. Are drug screens also required quarterly for all guards?

The reference to quarterly drug screening in 4.23.1.5 is an oversight and should be disregarded. There is no quarterly requirement for drug screens.

47.

SOW 38, 15

5.9.2.3.5

Special

Requiremen ts for

Supervisors

AND 4.7.5

Key

Personnel

Responsibili ties

Section 5.9.2.3.5 appears to indicate that supervisors are key personnel. However, Section 4.7.5 lists the

PM, Deputy PM, Training Manager, Key

Control

Officer/Administrative

Officers, and Lead

AMDO as key personnel. Can the government verify whether or not supervisors are key personnel and require resumes with the proposal?

No. They key personnel are the PM, Deputy PM, Training Manager, Key

Control Officer/Administrative

Officers, and Lead AMDO.

Supervisor resumes are not required.

48.

SOW 41

5.9.3.6.2

AMDO’s uniform

This section states that the AMDO’s uniform will be determined and provided the contractor. Does the government want the

AMDO’s to be in a different style and/or color uniform then the

No. Uniforms should be the same.

armed guards and key personnel staff?

49.

SOW 9

3.5

Government

Provided

Training

How long is the

Operations Security

Fundamentals &

Protecting Sensitive

Personal Information training?

Both courses are self-paced. The estimated completion time is one hour per course.

70FA2022R00000002_

5.10.2022

HSAR

3052.215-70

Clause states there are a total of five (5) Key

Personnel.

Question: Are these the five (5) key personnel bidders must propose?

Yes.

50.

70FA2022R00000002_

5.10.2022

FAR 52.222-

Statement of

Equivalent

Rates Table

Question: How are bidders to propose the

27101 Guard I rate?

Are we to use the CBA rate of $15.00 or the

Wage Determination?

Contractors are to use the CBA rate.

51.

70FA2022R00000002_

5.10.2022

Factor 6 –

Past

Performanc e

RFP states, “Disclosure of any contract(s) or orders(s) terminated for cause or default or in which a cure notice

The requirement for Terminated for

Cause or Default is for ANY contract in the past 3 years.

was received in the past three years.”

This requirement doesn't say if we're only required to disclose this for the past performance contracts or for ANY contracts we've ever had in the past three years. Please clarify.

52.

Attachment_C_WD_20

19-

0236_Rev_1_and_CBA

_(2019-

2022)_Fully_Executed_

(combined).pdf

All

Wage

Determinati on

This Wage

Determination is not the latest version. We found Service Contract

Act WD # 2015-4587, Revision #18, for

Calhoun County, AL dated March 15, 2022, to be the latest.

Question: Would the

Government please issue the updated

Wage Determination for bidding purposes?

The wage determination (shown in the RFQ, Section D, Attachment C) applies to this contract because there is a CBA in place.

53. Attachment_C_WD_20

19- All CBA The current CBA is to expire on 9/25/2022

The contractor should use the current CBA rates and understand

0236_Rev_1_and_CBA

_(2019-

2022)_Fully_Executed_

(combined).pdf

(the base year of the contract).

Question: Would the

Government provide bidders with the escalation rates we are to use for Option

Period 1 through 4 so we can accurately price the rates for the Option periods?

that escalation due to new CBA rates will be allowable and can be adjusted during the performance of the contract.

54. Attachment_A_CDP_A rmed_Security_Service s_SOW_(Rev_2.1)(April _2022_).pdf

Attachment_B_Armed _Security_Services_Co ntract_QASP_(Final).p df

Section 5.9.3, Exhibit 2, Training, 5.9.3.1

Exhibit 2, Description of Training to be Provided by the Contractor, States, “Designated representatives of the contractor shall present the required eighty-four (84) hour basic security training (See Appendix A) and sixty-four (64) hours of firearms training and qualification and related subjects (See Appendix A).” This total 148 hours.

Exhibit 2 has a total of 152 hours of training

The 162 Hours of training outlined in Table 5 SOW Attachment 1 should be followed.

Additionally, DHS requires the following training for all contract personnel.

OPSEC

Protecting PII Unauthorized Disclosure of Sensitive Information Insider Threat Awareness

These additional training courses are available online and are self-paced with estimated completion times of one hour per course.

SOW_Attachment_1_A rmed_Contract_Securi ty_Officers_in_Federal _Facilities- An_ISC_Best_Practice_ 2019.pdf

Training, table 5, Page 12-

Table 5:

Standards to Meet Critical Tasks – Initial Training

Table 5 has a total of 162 hours of training

Question: Each of these solicitation documents has a different amount of initial training hours.

Would the Government please clarify and provide the total number of hours for initial training required?

55. Attachment_A_CDP_A rmed_Security_Service s_SOW_(Rev_2.1)(April _2022_).pdf

5.9.2.3.5 Special Requirem ents for Superviso rs, Page 38-39

Key Personnel Resumes

States, “Key personnel resumes shall be completed for each supervisor and a copy shall be provided to the Contracting officer.

(See HSAR 3052.215-70

Supervisors are not considered key personnel and there should be no requirement for a resume.

Resumes are only required of the PM, Deputy PM, Training Manager, Key Control Officer/Administrative Officers, and Lead AMDO.

E.3.B Factor

3-Staffing

Plan and

Key

Personnel

Key Personnel or Facilities.)”

Question: Are bidders to provide resumes and letters of commitment for Supervisors as part of Factor 3 Staffing Plan

& Key Personnel requirement in Section

L?

56.

Page 43-

Section

E.3.A

States, “the corporate experience (limited to 5 pages each) under section 5”.

This should state

Section 4, not Section

5. Section 5 is Quality

Control Plan.

Section 4 is correct regarding

Corporate Experience.

57.

Page 46, paragraph

2 and 3

Factor 4

Page 46, Factor 4 –

Corporate Experience states in paragraph 2:

“However, examples may include recent and relevant corporate

The Offeror shall fully explain who accomplished the work and their tracible connection to the Prime

Offeror, and, if appropriate, demonstrate that the resources of experience similar in size, scope and complexity, from a

Contractor Team

Arrangement/Joint

Venture (FAR 9.6);

predecessor company

(resulting from mergers and acquisitions); an offeror's parent or affiliated companies

(where the offeror's proposal demonstrates that the resources of the parent or affiliated company will affect the performance of the offeror) or major subcontractor(s)

(defined as a subcontract with a total value greater than

$750,000 over the life of the contract).”

On the same page, in paragraph 3, it states

“To be considered all corporate experience must be tracible to a the parent or affiliate company will affect performance of the offeror.

contract number/task order number as stated in the proposal and performed by the same legal entities of prime

Offeror (or) any proposed major subcontractors documented in the proposal based on the associated Unique

Entity ID (UEI) number.”

Question: If we’re submitting parent or affiliated company contract experience, then the UEI number from the contract will not match the bidding entity’s UEI number.

Please clarify what is meant in paragraph 3.

We do not want our corporate experience dismissed for a parent or affiliated company’s corporate experience resulting from a different UEI.

58.

Paragraph

F (should be Para H) and

Page 53, Paragraph

F

Question: In the solicitation refers to

“CDO”. Is this a typographical error that should read CDP? If not, will the

Government clarify what/who CDO is?

Yes, you are correct. CDO is incorrect it should say “CDP”. {This paragraph at both Page 47 and Page

53 should be corrected to

Paragraph H. for Factor 4.}

Page 48 Section C.4

RFQ states, “A copy of the offeror’s

Representations, Certifications, and

Other Statements of

Offerors (Section K of the solicitation) or a statement that the offeror’s SAM is current, accurate, and complete.”

This solicitation doesn’t have a Section K.

Question: Will the

Government confirm that the instructions

Section K reference is not correct. It should state Section E.

are in reference to “E.

OFFEROR

REPRESENTATIONS

AND CERTIFICATIONS-

COMMERCIAL ITEMS

(FEB 2021)” provided on pages 55 – 70?

60.

Section C, first paragraph

States, “Please note that the CBA, Attachment B, shall apply to this contract.”

Question: Attachment

B is the QASP, did the

Government mean to day Attachment C?

Yes, Attachment C is the CBA.

61.

Attachment D

In attachment D it is showing all of the government issued equipment which includes weapons i.e.

glocks and shotguns, However in the SOW in

Section 3 Subsection

3.4 it states that after

90 days the contractor will have to purchase their own weapons.

Yes, the initial weapons issue will be provided by the government (GFE) and the contractor will be required to purchase new weapons within the first 90 days of contract award.

Once new weapons are purchased, they will be considered contractor property. The contractor will coordinate with CDP Asset

Management for old weapons inventory turn in.

Will the contractor have to purchase their own weapons after 90 days?

62.

Attachment D

In attachment D it is showing all of the government issued equipment which and list Body Armor

However in

SOW+Attachment+3+Al abama+Peace+Officers

+Qualification+Course+

POST-5+and+POST-

5B+updated-6.11.2020 the Subsection 5.2.3 it states that this a

Contractor issued item.

Will the contractor have to purchase their own Body Armor?

No, body armor will be provided by the government. New Level IIIA body armor was purchased in 2020.