Attachment F - Amendment 0003 Questions and Answers.xlsx

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COVID-19 PPE and Medical Supplies
Solicitation number
70FA2020R00000011
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This document contains questions and answers regarding a federal solicitation for COVID-19 personal protective equipment and medical supplies. The solicitation seeks various products listed in Attachment A on an unrestricted, full and open basis, with small businesses encouraged to submit offers. Offerors must quote prices for at least 25% of the listed items. Awards will be made to responsible offerors submitting technically acceptable quotes with fair and reasonable pricing. The Federal Emergency Management Agency will evaluate quotes based on technical acceptability and price, with the intent to make awards without discussions. Questions should be directed to the named contracting specialist by email, and quotes submitted electronically to the same email address. Delivery locations and payment terms will be determined at the time of award.

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Other files

File Type Posted
Replacement Attachment E - Face Masks.docx DOCX document
Replacment Attachment D - Faceshields.docx DOCX document
Replacement Attachment B - Gowns_coveralls_Supply_Listing.docx DOCX document
Replacement Attachment C - Gloves.docx DOCX document
Attachment H - Amendment 0005 Questions and Answers.xlsx XLSX spreadsheet
Attachment G - Amendment 0004 Questions and Answers.xlsx XLSX spreadsheet
Attachment E - Face Masks.docx DOCX document
Attachment C Gloves .docx DOCX document
Attachment B- Gowns coveralls Supply Listing .docx DOCX document
Attachment A - Supply List.xlsx XLSX spreadsheet
Attachment D - Faceshields.docx DOCX document
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Q&A 032820

CategoryQuestionAnswer
Proposal
1. Is it OK to just provide the vendor's email , with vendor name, and items available and have it considered a complete proposal.1. Sorry. No. You must submit a complete proposal for award consideration that follows the requirements of the solicitation and associated Amendments. Quotes/proposals will be evaluated for technical acceptability, acceptable past performance, and price reasonableness (and vendor determined responsible).
1
Buy American Act Waiver
2. Can we receive a waiver to use a supplier from China for gloves & other PPE?2. The Buy American Act (FAR 52.225-1) has been waived for all items included in this solicitation; however Offerors shall disclose country of origin for reporting purposes.
3. Are there any restricted countries that the items cannot be sourced from?3. Please see Answer to Question #1.
4. Let us know if we will need to pay “duty” on these items coming form China, and if so what is the rate of the duty being charged?4. Please see Answer to Question #1. In addition, how you price your item(s) is up to the offeror, however, it must be determined fair and reasonable by the government.
Item Quantities
5. What will order quantities look like? Is there a quantity of products being requested.5. Order quantities are changing constantly. As FEMA continues to receive requirements, we will continue to issue orders to fulfill the need.
6. Can we bid just one item on the contract (disinfectant)? It also doesn’t specify they quantity needed?6. Yes you can, but your proposal has to be considered technically acceptable, with acceptable past performance and your pricing reasonable, plus the offeror has to be determined to responsible. As FEMA continues to receive requirements, we will continue to issue orders to fulfill the need.

Requirement Clarification

7. Mask Picture N95% attached - are these the correct mask?7. An N95 mask is the requirement.
8. Is there a need for Surgical Mask L-3?8. If it's not listed in Attachment A, then there is currently not a need for it. If items proposed are not identified on Attachment A the offer will not be considered.
9. Once the contract is awarded, what is the turnaround due date, for the first shipment?9. Delivery date(s) will be established at award level.
10. What is the suggested pricing or the Price History per mask?10. Please provide your pricing based on your established schedule pricing or your published price list (or GSA/FSS schedule or related schedule, if applicable). All submitted prices need to be determined fair and reasonable.
11. Do we need to submit a sample11. No, as long as the items proposed meet the specifications stated in the solicitation. However, the government does reserve the right to test products if deemed necessary.
12. Where would items be delivered, which city or town?12. Delivery date(s) and location(s) will be established at award level.
13. How many face shields are required?13. Submit a quote that reflects what is currently available from your company/source for the government to purchase.
14. Production time allowed to produce and deliver?14. Submit a quote that reflects what is currently available from your company/source for the government to purchase.
15. What is the required number per unit for each of the items are looking for?15. Submit a quote that reflects what is currently available from your company/source for the government to purchase.
16. Also , is it required for one company to supply all the item or can it be broken up per what each company can fulfill?16. Submit a quote that reflects what is currently available from your company/source for the government to purchase.
17. We have KN95 masks available. They meet the same requirements as N95 but have a different sanctioning body. They are widely used globally and are FDA and CE certified. I do not see then on attachment A (supply list), just N95 masks there. Should we submit under attachment E (Facemasks)?17. Not requesting KN95 at this time. If it's not listed in Attachment A, then there is currently not a need for it. If items proposed are not identified on Attachment A the offer will not be considered.
General Questions
18. Is this going to be a single award or a multi award contract?18. FEMA intends to award as many orders/contracts to fulfill needs.
19. Are we expected to add state sales taxes to our quote?19. The federal government is exempt from paying tax.
20. Is there a maximum number for each item that a single vendor can quote for? 2 million?20. Submit a quote that reflects what is currently available from your company/source for the government to purchase.
21. Can the items be delivered in batches?21. The amount quoted is the amount to be delivered in full to the government specified location at the award level.
22. What payment terms will be acceptable to the government?22. Invoicing instructions are within the solicitation
23. Please advise on how/where to submit our price list per attachment A?23. Proposal Submission instructions are listed in the solicitation.
24. How we do include certifications, specs, & additional documents?24. Proposal Submission instructions are listed in the solicitation.
25. Is there a specific format for submitting our quotes?25. Proposal Submission instructions are listed in the solicitation.
26. Also our payment terms is 100% due at the time of shipment, please let us know if our payment terms will exclude us from bidding on these items.26. Payment is made after an invoice is submitted. Invoice shall be submitted after receipt, inspection and acceptance of delivery.
27. We just need to know how PO's are issued and the turnaround.27. Established at award level.
28. Additionally, so we can project cash flow, what are the payment terms?28. Review solicitation for payment information.

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