2.2.1-Solicitation-RFQ- Courier Services_Questions and Answers.pdf
PDF 160 KB Posted
- Attached to
- San Antonio Courier Services Federal contract opportunity
- Solicitation number
- 70CDCR24Q00000003
- Issued by
- Immigration and Customs Enforcement
About this file
This document is a set of Questions and Answers related to RFQ 70CDCR24Q00000003 for Courier Services. The RFQ is being issued by the Department of Homeland Security, Immigration and Customs Enforcement (ICE), Office of Acquisition Management on behalf of Enforcement and Removal Operations (ERO).
The key details are:
- The incumbent for the previous contract was Advanced Technology Recycling with a contract value of $14,832 per year.
- The services required include daily courier runs between the San Antonio Resident Office and the USCIS location, transporting paper documents under 50 lbs in locked plastic bins.
- The contractor will need to provide cleared drivers, and have the ability to handle loading/unloading at both locations, including using an elevator at the Resident Office.
- The contract is expected to be awarded in July 2024, with the awarded contractor required to hold pricing for 90 days.
- There are no temperature control or other special requirements, and no bond is needed. Penalties may apply for delays in delivery.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 2.2.1-Solicitation-RFQ- Courier Services.pdf | ||
| 1.1.4-SOW - SNA Courier Services.pdf |
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Text version
Questions and Answers – RFQ 70CDCR24Q00000003
Quoter Questions Government Response
1 Was there a last incumbent?
Is so, what is their name and the award amount?
Advanced Technology Recycling for $14,1832 for a year
2 Will the contractor be allowed to have at least 2-3 employees cleared for deliveries throughout the entire contract or is one preferred?
Yes
3 Will items being transported be paper products and/or small sized items under
50lbs, to ensure the vehicle/van is the appropriate size?
Items being transported will be paper items and under
50lbs each bin
4 Will all items or packages be boxed in cardboard boxes or plastic bins to carry from one facility to the next facility?
Items will be boxed in plastic bins
5 Will we be allowed to use a dolly to assist in transporting items?
Yes
6 Peak Delivery Periods: Are there peak periods with higher volumes of deliveries?
On average 8-12 plastic bins per load.
During influx periods, up to 17 plastic bind per load.
7 Communication Protocols:
What are the communication protocols in case of delays or
Contact below and ask to speak with a supervisor.
Bond Window: 210-564-2033/2034/2039 issues during pickups and deliveries?
8 Special Conditions: Is there a need for temperature-controlled transportation or any other special conditions?
No
9 Penalties for Delays: Are there any penalties for delays or service failures?
Files going to the USCIS location from the Resident
Office are transported Monday – Friday between the hours of 9:00a-11:30p. Files transported from USCIS to the Resident Office must be returned by 1:00p.
10 Insurance Requirements:
What are the insurance requirements, and what level of coverage is expected?
Texas Limits on Vehicle Insurance
11 Employee Qualifications: Are there any specific qualifications or training requirements for the contractor's employees?
No
12 Background Checks: Will the contractor need to provide proof of background checks and security clearances for employees?
Yes
13 Funding Availability: Are there available funds for this opportunity?
Yes
14 Incumbent Information: Who is the incumbent? If there is an incumbent, could you please provide us with the
Purchase Order number and the total value?
No incumbent.
15 Vehicle Requirements: Are there any specific types of
No. Van vehicles that must be used for these courier services, beyond the general requirement of at least one van?
16 How many trips per day? 1 trip daily.
From: San Antonio Resident Office at 3523 Crosspoint, San Antonio, TX 78217
To/From: 20760 N. U.S. Highway 281
San Antonio, TX 78258
To: San Antonio Resident Office at 3523 Crosspoint, San
Antonio, TX 78217
17 Is this a new contract? If not, what was the previous contract final option year payout?
New contract
18 How many drivers are currently being used?
2 (driver’s alternate days)
19 If known, what are the maximum weights for the supply pick-ups?
Each plastic bin weighs approximately 30-50lbs.
20 If you require a bond, What is the insurance and bond amount requested by the VA?
No.
21 Is there an incumbent? If so, what is the total contract value and length?
No incumbent.
22 Also, what will be transported under this solicitation?
Paper documents
23 What are the sizes/measurements, weight, etc of the items to be
Vary, but each bin will weigh less than 50lbs transported under this solicitation?
24 Is this contract something that could be performed by one courier driver?
Yes
25 Is there a set procedure, particular amount of advance notice, for getting approval for a new or temporary employee? For example, if this contract is one that would utilize one courier and we needed to hire a temporary driver to cover down convalescent or vacation time.
All courier employees must be cleared by PSD to transport files.
Note: The bins would have to have a lock mechanism in place w/ only ERO and USCIS having the code.
26 For RFQ
70CDCR24Q00000003 is there an incumbent for this project? If so, can you provide me with the name of the company, contract number and the award amount? Thank you in advance.
No incumbent.
27 How many cases/containers/packages are we looking to transport?
Vary
28 Who is the current incumbent and what is the current award value?
N/A
29 Who was the prior incumbent and contract number?
Advanced Technology Recycling: HSCEDM16P00122
30 Is there a total value of the contract number and/or are you able to share the budget?
HSCEDM16P00122: $14,832
31 What specific challenges has your agency encounter with the prior incumbent if applicable, and what improvements or solutions are you seeking?
N/A
32 How many daily courier services will be needed for the daily pickups and deliveries to the facilities listed in Attachment?
1 run daily.
From: San Antonio Resident Office at 3523 Crosspoint, San Antonio, TX 78217
To/From: USCIS 20760 N. U.S. Highway 281
San Antonio, TX 78258
To: San Antonio Resident Office at 3523 Crosspoint, San
Antonio, TX 78217
33 How long should the prospective contractor hold the price quote for the courier services within the RFQ --
30/60/90 days?
90 days
34 What is the expected award month and/or date for this courier contract service?
July 2024
35 Parcel Type: Will the delivery parcels be locked plastic totes and/or bins? If so, could you please provide the dimensions and quantity of totes per delivery?
Plastic bins will be locked and amounts of bins per delivery will vary.
Dimensions:
Width 15 inches
Length 21 ½ inches
Height 12 ½ inches
36 Material Handling
Requirements: Are there any additional material handling requirements at each location, such as loading and unloading parcels onto conveyors for security scanning and x-ray?
Yes, at both locations.
37 Delivery Points and Access
Requirements: Will the San
Antonio Resident Office
(ERO) and USCIS require access to specific locations, such as a records room on the second floor or a loading dock/staging area? If access to the records room is required, will use of an elevator be necessary?
The file room is located on the 2nd floor of the San
Antonio Resident Office at 3523 Crosspoint, San
Antonio, TX 78217. An elevator is available for use.
USCIS location at 20760 N. U.S. Highway 281
San Antonio, TX 78258, is a single-story building. An elevator is not available/necessary.
File details come from the government source that posted it. Updated .