RFP 70B06C26R00000117 A0001- QUESTIONS AND RESPONSES.pdf

This is a Questions and Answers (Q&A) document for a federal contract opportunity regarding hotel lodging services in Roswell, New Mexico.

The procurement requires 18 rooms to be reserved and paid through the Invoice Processing Platform (IPP), with vendors submitting invoices for government review and approval. An additional 16 rooms under a reservation block will be paid via employee travel cards and are not invoiced through IPP or considered obligations under the purchase order. The government will provide its tax exemption number to the successful contractor; if taxes apply to the vendor's pricing, they must be included in the total proposal price. This is a lowest-price, technically-acceptable RFP where pricing must include the Federal Travel Regulation (FTR) per diem room rate for Roswell, New Mexico, and all applicable charges must be incorporated into the total proposed price. The government cautions vendors against including unknown future charges in proposals, as such charges would not be deemed technically acceptable and would constitute unauthorized commitments with no funding obligation. Regarding room configuration, vendors are directed to the Statement of Work for the specific breakdown of beds required per room. All lodging must be located within zip code 88201 (Roswell, New Mexico); alternate zip codes are not acceptable due to pre-arranged transportation to this specific location. The question deadline has expired, and no additional questions will be accepted unless the Contracting Officer determines it is in the government's best interest.