A0001 - Attachment 3 - Questions and Answers.pdf

Attachment 3 - NII – Medium Energy Mobile Systems – 70B03C26R00000030 Questions & Answers

Question No.

Solicitation Section Page No. Question Response

1 RFP Section III.14 Proposal Volume Content

52 Please confirm that cover pages, cover letters, tables of contents, figure and table lists, and acronym lists are not counted against the 40-page limit on Volume I – Technical?

Cover pages, cover letters, tables of contents, figure and table lists, and acronym lists are not counted against the 40-page limit.

2 RFP Section III.14 Proposal Volume Content

52 Please confirm that DID responses required to be included in Volume I – Technical are not counted against the 40-page limit on Volume I – Technical?

The technical proposal shall be no more than 40 pages in length, including attachments such as technical drawings, compliance matrices, or other supporting documentation like those required in the DIDs.

3 RFP Section III.14 Proposal Volume Content

52 Under Factor 1 – Technical Approach, specifically “System Specifications and Capabilities”, it is stated that the proposal must address “adherence to ASTM F792-08 standards for imaging and material discrimination.” The ASTM standard is not defined, nor does it appear anywhere in the SOW. Can you clarify the relevance of this standard?

Should this instead be a reference to ANSI N42.46- 2008?

The reference should reflect ANSI N42.46-2008 and the Contractor shall provide the appropriate test articles for the CBP team to test the technical performance in accordance with those standards

4 RFP Section III.14 Evaluation Criteria

54 Under Sub-factor 1.4 – Data Integration, Item 2) “Approach to long-term sustainment” seems to be out of place. Please

Yes, the contractors “Approach to long-term sustainment, including parts management, corrosion control, and weatherproofing services” confirm this should be listed as an evaluation criteria under Sub-factor 1.3 – Lifecycle Support?

should be listed as an evaluation criterion under Sub-factor 1.3 – Lifecycle Support.

5 RFP Section III.14 Evaluation Criteria

54 Under Sub-factor 1.4 – Data Integration, Item 3) “Ability to enhance, annotate, and analyze images to detect contraband and anomalies” seems to be out of place. Please confirm this should be listed as an evaluation criteria under Sub-factor 1.1 – Compliance with Technical Specifications?

The ability to enhance, annotate, and analyze images to detect contraband and anomalies is intentionally listed under Sub-factor 1.4 – Data Integration. This criterion addresses the system’s data handling and user interaction capabilities, which are essential for integrating image analysis into CBP’s operational workflows. It is not solely a technical specification but a key aspect of data integration and officer interaction with the system.

6 RFP Section 1.3 Delivery

The RFI had a period of performance schedule. The RFP does not. What is the anticipated date of the first delivery order?

A delivery order will be awarded concurrently with the award of the IDIQ contract.

7 RFP Section I.7 Contract Pricing

5 Provision is made for shipping charges to OCONUS sites.

Can CBP please identify any OCONUS sites that the Contractor could be requested to deliver to?

OCONUS locations may be any CBP ports of entry outside of the lower 48. Some possible locations could be

• San Juan, Puerto Rico

• Honolulu, Hawaii

• Anchorage, Alaska

• Port of Qasim, Pakistan

• Salalah, Oman

8 Attachment 1 - Statement of Work - 70B03C26R00000030

14 Re: "The system shall deliver an IDP to the operator/analyst as a single or coherent case using Unified File Format 3.0 (or later) standard.", this is inconsistent with "The system

UFF 3.0 is the requirement for delivering the IDP.

Tagged Image File Format (.tiff or. Tif) and UFF

3.0 is the requirement for exporting of the image data.

shall export data for each conveyance to both Tagged Image File Format (.tiff or .tif) and the international Unified File Format (UFF) version 2.0 or later current version." Can CBP confirm UFF3.0 is the requirement?

9 Attachment 1 - Statement of Work - 70B03C26R00000030

14, 25 Re: "The IDP shall be saved and protected from overwrite or auto-delete features.", this appears to conflict with another requirement "The system shall provide an option at the Administrator level for auto delete of non-suspect files that are over 30 days old.". We recommend CBP maintain the current fielded CONOPS which allow for auto-deletion of non-suspect inspections.

The system shall not auto-delete IDPs, the Administrator shall be able to login to auto-delete the non-suspect files that are over 30 days old.

The difference results from an Administrator allowing the auto-delete and not allowing the system to auto-delete.

10 Service Scope As part of the 5 year failure-free warranty are you expecting vendors to provide preventive maintenance for the entirety of the period?

Yes, the five-year warranty period shall be comprehensive, including both Preventive and Corrective maintenance. Warranty requirements can be found in sections 3.5.6 Preventive Maintenance during the Warranty Period, 3.5.7 Corrective Maintenance during the Warranty Period, and 4.1 Warranty.

11 RFP – Proposal Volume Content – Volume 1, Factor 1

52 ASTM F792-08 standard is applicable only to baggage and parcel systems, specifically in the airport environment. It is not applicable to mobile cargo

The reference should reflect ANSI N42.46-2008 and the Contractor shall provide the appropriate test articles for the CBP team to test the technical performance in accordance with those standards.

X-ray inspection systems. This conflicts with section 3.3.2 of the SOW, which specifies ANSI N42.46.

Please clarify this is meant to be ANSI N42.46.

12 RFP – Proposal Volume Content – Volume 1, Factor 2

52 Q1: Please clarify if these manuals need to be submitted with the proposal, as this list conflicts with the respective DID’s that indicate a deliverable with the proposal (per DID A008, only the Operator Manual and laminated Operators Checklist must be submitted with the proposal).

Q2: Considering the answer above and the 40-page limit for the Technical Volume, please clarify if the specified manual and checklist are exempt from the page count.

Only the Operator Manual (DID A008) and the laminated Operators Checklist are required to be submitted with the proposal, as specified in the respective Data Item Descriptions (DIDs). The reference in the Proposal Volume Content to “System User Manuals, Maintenance/Service manuals, and Operator Checklists” is intended to communicate that these documents must be provided in accordance with the SOW and DIDs, but does not override the specific submission requirements outlined in each DID.

All other manuals and documentation (such as the Maintenance/Service Manual and Contractor Technical Documentation) are to be delivered according to the schedules and instructions specified in their respective DIDs, typically after contract award and prior to system acceptance.

The Operators Manual and Checklist are exempt from the 40-page limit.

13 Attachment 1 - Statement of Work - 70B03C26R00000030

2.3

(pg. 10)

HB 5200-14B Motor Vehicle Management Handbook.

Please clarify or provide a link to or copy of this document

The HB 5200-14B Motor Vehicle Management Handbook is marked "For Official Use Only" (FOUO) and is not available for public distribution as part of the solicitation process.

Upon contract award, the Handbook will be provided as Government Furnished Information

(GFI) to the successful offeror as needed to support contract performance.

14 Attachment 1 - Statement of Work - 70B03C26R00000030

3.6.8.1 Decommissioning and Disassembly

Considering the 40-page limit for the Technical Volume, please clarify if the required information on Decommissioning and Disassembly is exempt from the page count.

At the IDIQ level, offerors should provide a general approach and methodology for decommissioning and disassembly as part of their proposal. This information is not exempt from the 40-page limit for the Technical Volume and should be included within that page count. More detailed, location-specific decommissioning and disassembly plans will be required at the delivery order level, when specific sites and requirements are known.

15 Attachment 1 - Statement of Work - 70B03C26R00000030

3.11.3 Radiation

Survey and Report

(pg 43)

Also DID A015

RADIOLOGICAL

SURVEY -

RADIATION

SURVEY / LEAK

TEST REPORTS (pg 72)

Considering the 40-page limit for the Technical Volume, please clarify if the required Radiation Survey Report is exempt from the page count.

For purposes of proposal submission, the required representative/sample Radiation Survey Report (per SOW Section 3.11.3 and DID A015) may be submitted as a separate attachment or appendix and will not count toward the 40-page limit for the Technical Volume.

16 Attachment 1 - Statement of Work - 70B03C26R00000030

DID A001 Project Management Plan

(pg 51-2)

Considering the 40-page limit for the Technical Volume, please clarify if the required Project Management Plan is exempt from the page count.

For purposes of proposal submission, the required Project Management Plan (DID A001) may be submitted as a separate appendix and will not count toward the 40-page limit.

17 Attachment 1 - Statement of Work - 70B03C26R00000030

DID A002 Reliability Prediction Report (pg

53-4)

Considering the 40-page limit for the Technical Volume, please clarify if the required Reliability Prediction Report is exempt from the page count.

The Reliability Prediction Report must be included within the 40-page limit for the Technical Volume.

18 Attachment 1 - Statement of Work - 70B03C26R00000030

DID A004 Hazardous Materials List (pg 56)

Considering the 40-page limit for the Technical Volume, please clarify if the required Hazardous Materials List is exempt from the page count.

The Hazardous Materials List must be included within the 40-page limit for the Technical Volume.

19 Attachment 1 - Statement of Work - 70B03C26R00000030

DID A008 Operator’s Manual (pg 65-6)

Considering the 40-page limit for the Technical Volume, please clarify if the required Operator’s Manual and Operators Checklist is exempt from the page count.

The Operators Manual and Checklist are exempt from the 40-page limit.

20 Attachment 1 - Statement of Work - 70B03C26R00000030

DID A020 Warranty (pg 76)

Considering the 40-page limit for the Technical Volume, please clarify if the required Warranty Terms and Conditions are exempt from the page count.

Contractor shall submit its proposed five-year total system warranty terms and conditions with its proposal and is subject to the 40-page limit.

21 RFP – 1.8 Schedule of Supplies/Services

6 CLIN 40 Shipping OCONUS.

Can you please clarify the OCONUS and CONUS requirements? Is CONUS shipping to be included in the system Price? Is OCONUS to be an adder in each Delivery Order?

CONUS shipping costs should be built into the system price. CLIN 40 should be used as an adder if the system is to be delivered to an OCONUS location.

21 Attachment 1 - Statement of Work - 70B03C26R00000030

3.3.2. System Config

and Operational Specifications…

Safety Equipment - The vehicle shall include safety equipment required by the CBP vehicle management handbook. Can you please provide the latest version of the CBP vehicle management handbook or

While the full CBP Motor Vehicle Management Handbook (HB 5200-14B) is marked For Official Use Only (FOUO) and cannot be provided as part of the solicitation, the required vehicle safety equipment list from the handbook is provided below for your reference:

provide the safety equipment required in the handbook.

CBP Vehicle Safety Equipment List (per Exhibit

12, HB 5200-14B):

• 28” Stenciled Black Duffle Bag (1 each)

• Laser Flare Emergency Lights (2 packs of

3)

• 145 Piece Emergency Medical Kit (1 each)

• 24” Steel Pry Bar (1 each)

• Safety Glasses (1 each)

• Duct Tape (1 roll)

• Hard Hat (1 each)

• Folding Shovel (1 each)

• Utility Knife and Tool (1 each)

• Eye Wash (4 ounces)

• N99 Charcoal Face Mask (2 each)

• Emergency Blanket (1 each)

• Leather Gloves (1 pair)

• Whistle (1 each)

• Mag-Lite Flashlight (1 each)

• Window Punch Hammer (1 each)

• Glow Sticks (6 each)

• Fire Extinguisher (1 each)

• 12’ Booster Cables (1 set)

• D Batteries (4 each)

• Reflective Triangle Kit (1 kit, 3 triangles)

22 RFP – Evaluation Criteria, Sub-Factor 1.2

Considering the 40-page limit for the Technical Volume, please clarify if the required detailed FAT and SAT plans and radiological surveys are exempt from the page count.

The solicitation requires a description of the offeror’s plans for Factory Acceptance Testing (FAT), Site Acceptance Testing (SAT), and a representative/sample Radiation Survey Report.

All of these items are subject to the 40-page limit for the Technical Volume.

23 Attachment 1 -

70B03C26R00000030

2.3 DHS/CBP

Documents (pg 8/9)

Data Integration (pg

13)

The government is requiring data integration via Sweeper Interface Control Document v1.1.1. CBP has recently issued a new data integration specification called Interface Control Document between Large Scale Xray equipment and CBP Cloud (LSX). Does the government prefer the sweeper interface or the LSX interface for this procurement?

Interface Control Document Between Large-Scale X-Ray (LSX) Equipment and CBP Cloud Version

1.0.0 (LSX ICD).

24 RFP – Section II Contract Clauses

Please confirm that neither the BAA nor the TAA apply to this procurement, or add the applicable FAR clause to the

RFP.

The Buy American Act applies. RFO 52.225-1.

25 RFP – Section II Contract Clauses

Given that the RFP contemplates data being produced, furnished, and/or acquired (including software), please add FAR 52.227-14, using Alternates II and III to allow for the delivery of limited rights data and restricted rights software.

The Government does not intend to incorporate Alternates II and III of RFO 52.227-14 for this procurement. The program requires unlimited data rights for all deliverables produced under the contract to ensure full operational, maintenance, and training capability. All deliverables must be provided free of proprietary claim and with unlimited rights as defined in RFO 52.227-14.

26 Attachment 1 - Statement of Work - 70B03C26R00000030

3.12.1 Technical

Documentation (pg

43)

Given that the Government is seeking to procure commercial products under the Solicitation, will the Government amend the Solicitation to confirm that offerors are not required to deliver any technical data, The FAR Part 12 citations provided within the question are not applicable to this acquisition as the Revolutionary FAR Overhaul (RFO) version of Part 12 is instead applicable. However, consistent with RFO 12.106 and RFO 12.107, the Government shall acquire only the technical data technical information, or computer software documentation unless it is customarily available to the public, consistent with FAR

12.211 and FAR 12.212(a)?

and the rights in that data customarily provided to the public with a commercial product or process.

27 Attachment 1 - Statement of Work - 70B03C26R00000030

3.12.1 Technical

Documentation (pg

43)

Section 3.12.1 of the SOW grants the Government “unlimited data rights . . . to all data in the Technical Documentation file for the purposes of maintaining the LS- NII system and training LS-NII system operators and Maintenance Technicians.”

Please clarify the apparent ambiguity of this sentence in Section 3.12.1, which purports to both grant the Government “unlimited data rights” while at the same time limiting such rights to only those “purposes of maintaining the LS-NII system and training LS-NII system operators and Maintenance Technicians.” Is it the Government’s intent to obtain a license that is limited to use of such data for “purposes of maintaining the LS-NII system and training LS- NII system operators and

No, the Government’s intent is not to obtain a license that is limited in use. The Government’s intent is to obtain full unlimited rights as defined in RFO 52.227-14. The language referencing “purposes of maintaining the LS-NII system and training LS-NII system operators and Maintenance Technicians” is descriptive of the primary expected uses and does not restrict the scope of the Government’s rights. In practice, these rights will be exercised internally and only on a need-to-know basis within the agency, but the legal rights granted shall be unlimited.

Maintenance Technicians,” rather than full “unlimited rights” as defined in FAR 52.227-14?

28 Attachment 1 - Statement of Work - 70B03C26R00000030

3.12.1 Technical

Documentation (pg

43)

DID A017 (pg 74-75)

Section 3.12.1 states, in part, that “[d]ata initially produced under this contract shall be conveyed to Government free of proprietary claim. DID A017 includes similar language.

Please confirm that these sentences are intended to be interpreted as granting the Government unlimited rights to such data consistent with FAR 52.227-14.

Yes, these sentences are intended to be interpreted as granting the Government unlimited rights to such data, consistent with RFO 52.227-14. This means the Government may use, modify, reproduce, release, perform, display, or disclose the data in any manner and for any purpose. In practice, the Government will exercise these rights internally and only on a need-to-know basis.

29 Attachment 1 - Statement of Work - 70B03C26R00000030

3.9.2.2 Ownership

(pg 39)

Please clarify whether the successful offeror will retain ownership of training products that constitute technical data or computer software and that the Government will receive a license consistent with FAR 52.227-14, FAR 12.211, and

FAR 12.212.

The successful offeror will not retain ownership of training products delivered under the contract.

Upon delivery and acceptance, all training products become the property of the United States Government, and the Government receives unlimited rights as defined in RFO 52.227-14.

This applies to both technical data and computer software. For commercial items, the Government’s rights will be consistent with RFO

12.106 (technical data) and RFO 12.107 (computer software), but the SOW requires unlimited rights for all deliverables produced under the contract.

30 Attachment 1 -

70B03C26R00000030

DID A007 Operator’s Training Materials

(pg 64)

DID A009 Service and Maintenance Manual (pg 67)

DID A007 states that the deliverable will be provided “free of trademark, copyright and/or proprietary claim by the Contractor, and with the unlimited right of alteration, reproduction and/or distribution within the Government.” DID A009 similarly states that deliverables “shall be free of trademark and proprietary claim by the Contractor, and with the unlimited right of alteration, reproduction and/or distribution within the Government.”

Please confirm that the Government only intends to use, alter, reproduce, and distribute these deliverables within the Government, and please clarify that successful offeror may mark such deliverables to reflect such Government rights.

The Government may use, alter, reproduce, and distribute these deliverables within the Government. The Government is not authorized to release these deliverables outside the Government or to parties without a legitimate need-to-know. Offerors may mark deliverables to reflect the Government’s unlimited rights, but such markings must not restrict the Government’s ability to use, modify, or distribute the deliverables internally.

31 Attachment 1 - Statement of Work - 70B03C26R00000030

A007 (pg 63) Operator Training Model:

Day 1 NII System Operator 2 hours

• Maximum of 12 students for classroom training.

Classroom and Hands-On: 1 hour

A unit is referring to the system (i.e., one Medium Energy Mobile System equals one unit). The Operator Training Model shall take place over the period of two (2) hours with one (1) hour for classroom instruction and one (1) hour for hands-on training. No more than three students will be trained on one unit.

2 instructors and 12 students One unit for every three students.

Reinforcement and Live Stream of Commerce: 1 hour 2 instructors and 12 students One unit for every three students.

In previous CBP SOW’s the Standard duration for operator training was 7 days for up to 12 students. The chart for the operator training refers to a unit for every 3 students, what is unit referring to? Is this a day?

How many days is operator training expected to be?

32 Attachment 1 - Statement of Work - 70B03C26R00000030

A007 (pg 64) Instructor Training Model:

Day 1 NII System Operator 4 hours

• Maximum of 12 students for classroom training.

Classroom and Hands-On: 2 hours

• 2 instructors and 12 students One unit for every three students.

• Reinforcement and Live Stream of Commerce: 2 hours 2 instructors and 12 students

• One unit for every three students.

A unit is referring to the system (i.e. one Medium Energy Mobile System equals one unit). The Instructor Training Model shall take place over the period of four (4) hours with two (2) hours for classroom instruction and two (2) hours for hands-on training. No more than three students will be trained on one unit.

Standard Instructor led training in previous CBP SOW was 7 days for up to 8 students, the chart refers to unit, please can you clarify what unit is supposed to be? How many days should instructor led training be?

33 Attachment 1 - Statement of Work - 70B03C26R00000030

1.3 Delivery Will the Government permit

submission of a compliant MEMS beyond the 60‑day deadline specified in the IDIQ?

The Government’s preference is for delivery of the first MEM system within 60 days of delivery order award, as specified in the IDIQ. However, the Government recognizes that certain circumstances may require additional time.

Requests for an extended delivery schedule will be considered on a case-by-case basis and may be negotiated at the delivery order level if justified.

The Government will not approve delivery timelines that would put operational readiness at risk.

34 Attachment 1 - Statement of Work - 70B03C26R00000030

1.3.1 Ordering Period Would the Government

consider structuring the IDIQ with a one‑year base period to promote greater OEM participation by affording contractors adequate time to invest in and develop a compliant MEMS capability prior to the Government initiating multi‑year ordering activities?

The IDIQ is structured as a five-year contract with five ordering periods. Individual Delivery Orders will be awarded under the IDIQ, each with its own period of performance, typically up to one year. The Government is seeking commercially available, fully developed MEM systems that are ready for deployment, not systems that are still in development or require significant investment prior to delivery.

35 Attachment 2 – Past Performance

For purposes of past performance evaluation, will

The Government will accept a completed past performance questionnaire from any party the Government accept a questionnaire submitted by a distributor who provided the system, or is an end‑user submission required?

whether a distributor, end user, or other relevant reference provided they can offer meaningful and relevant information regarding the offeror’s ability to successfully perform the work required under this contract. The Government’s primary interest is in obtaining accurate and comprehensive feedback on the offeror’s past performance in delivering similar systems and services.

36 Attachment 2 – Past Performance

Does the Government permit the submission of Past Performance Questionnaires for legacy or existing products that do not meet the MEMS definition, for purposes of past performance evaluation?

Yes, the Government will consider Past Performance Questionnaires for legacy or existing products that do not strictly meet the MEMS definition, provided that the referenced projects are of similar scope, size, and complexity to the requirements outlined in the Statement of Work (SOW). The purpose of the past performance evaluation is to assess the offeror’s ability to successfully perform work comparable to the MEMS requirements.

37 General Is this acquisition subject to the Buy American Act (BAA)?

If not, can you specify which exception under FAR 25.103 or other authority is being applied that would remove the requirement for including domestic preference clauses in this solicitation?

The Buy American Act applies. 52.225-1

38 General If an alternate domestic preference framework applies (e.g., Trade Agreements Act, DHS-specific domestic

Buy American Act sourcing rules, or DFARS‑based provisions), could you please identify which one governs this procurement?

39 RFP A007, Pg 64, sec 1.1.b

65 Please clarify the expected scope of the operator training video deliverable. Should the video provide comprehensive instruction on system operation and safety procedures, or is it intended as a supplemental overview of the instructor-led training materials?

The operator training video is intended as a supplemental overview to the instructor-led training materials, not as a comprehensive standalone instructional resource. As outlined in the Training DID (page 61 of the SOW), the video should reinforce key concepts, demonstrate critical system operations, and highlight essential safety procedures covered during classroom and hands-on training. Its purpose is to support and augment the instructor-led training, providing operators with a visual reference for proper system use and safety practices.

40 RFP A007, Pg 64, sec 1.1.b

64 Please clarify whether the operator training video deliverable must be recorded at a CBP operational site, or if the contractor may produce the video at its own facility using the proposed system configuration and representative operational scenarios.

The contractor may produce the operator training video at its own facility using the proposed system configuration and representative operational scenarios. There is no requirement for the video to be recorded at a CBP operational site, as long as the video effectively demonstrates system operation and safety procedures in alignment with the SOW and DID A007 requirements.

41 RFP A007, Pg 64, sec 1.1.b

64 Please clarify if the Government has an expected or preferred length for the operator training video deliverable.

There is no preferred length so long as the video meets all the requirements of the SOW and DID A007 and serves the intended purpose to support and augment the instructor-led training.

42 RFP A007, Pg 64, sec 1.1.b

64 Who is the intended audience of the training video? Is it for the students attending operator

The intended audience for the operator training video includes both the students attending operator training and the NII training instructors.

training to introduce the operation of the system, or used solely by the NII training instructors as a resource tool to ensure they are properly teaching the CBP operators the operation of the system? The video will not replace operator training, but will become a training aid, either to the NII instructors for their instruction, or reinforcement to the CBP students who watch it while attending the course.

The video is intended to serve as a supplemental training aid. The video does not replace operator or instructor-led training.

43 RFP 3.10.4, Pg.41 41 The SOW states that the contractor may provide IQI test articles for SAT. This would add significant cost and logistics challenges to a vendor’s bid. Would the Government clarify that the requirement is for vendors to provide IQI test articles for each SAT? Would the Government accept current SAT process and consider removing this requirement.

The SOW states that the Contractor may be required to provide a portion of the test articles, including IQI (Image Quality Indicator) test articles, for the Site Acceptance Test (SAT) as determined by the SAT Plan or the Test Manager.

The intent is to ensure that the system’s performance has not deviated during transit and that it meets all applicable requirements, including those specified in ANSI N42.46-2008.

If CBP determines that test articles are needed for a particular SAT, the Contractor will be notified in advance as part of the SAT planning process.

44 70B03C26R00000030 Volume II: Factor 3 – Past Performance Sub Factor 3.1

55 Does CBP consider “other federal agencies” to include only U.S. agencies, or will experience with foreign federal agencies also qualify as relevant experience?

Per the RFP, Volume II – Past Performance Submission Requirements, Element 3: If the offeror has no relevant past performance, it shall not be evaluated favorably or unfavorably.

However, the offeror is encouraged to provide information on related experience or other elements that demonstrate its capability to perform the work.

Past Performance should be submitted for relevant experience with similar scope and complexity regardless of location the project took place

45 70B03C26R00000030 Page 6 of 56 I.8

SCHEDULE OF

SUPPLIES/SERVICES

6 If the OEM cannot meet all objective requirements by CBP’s deadline for the first unit but can deliver additional capabilities later, will CBP allow these as future upgrades aligned with the RFP? If so, where should these options be documented and priced (e.g., price volume, schedule of supplies/services, or elsewhere in the proposal)?

Vendors are required to meet all threshold requirements by the delivery deadline for the first unit. If a requirement is not designated as “objective,” it must be met as written. Objective requirements represent desired enhancements beyond the threshold and are not mandatory for initial delivery. However, if an offeror proposes to provide additional capabilities (i.e., objective requirements) as future upgrades, the Government may consider these upgrades if they are determined to be beneficial. Any such upgrades must be clearly documented and priced in the proposal and must be approved by the Contracting Officer. Acceptance of future upgrades is not guaranteed and will be at the sole discretion of the Government.

46 70B03C26R00000030 Page 6 of 56 I.8

SCHEDULE OF

SUPPLIES/SERVICES

6 Item #60 in the Other Direct Costs table requests a unit price for a cold weather package. Can CBP clarify what this package should include and whether it is intended only for units deployed in extreme cold regions? If the standard configuration already meets the required temperature range (-

The cold weather package (Item #60 in the Other Direct Costs table) is intended only for units that will be deployed in extreme cold regions. If your standard configuration already meets the required temperature range of -30°C to 50°C, a separately priced cold weather package is not necessary.

Only include a price for the cold weather package if your standard configuration does not meet the minimum temperature requirement and additional

30°C to 50°C), is a separately priced cold weather package still necessary?

features or modifications would be needed for extreme cold operation.

47 Statement of Work

3.8.1 Maintenance and

Sustained Weatherproofing Services

SOW The SOW States “The Contractor shall provide a maintenance service agreement that includes provisions for periodic inspection, servicing, and reapplication or repair of weatherproofing components necessary to preserve operational integrity over the life of the system.”

….” Under separate CLIN–the Contractor shall furnish weatherproofing maintenance services for mobile platforms operating under DHS/CBP.”

Does the CLIN for weatherproofing services cover weatherproofing application and reapplication of weatherproofing on each serialized system for the complete duration of the 5-year warranty period of each asset once it starts its individual warranty period?

Yes, the CLIN for weatherproofing maintenance services is intended to cover all necessary weatherproofing activities for each serialized system throughout the 5-year warranty period, beginning with the start of each asset’s individual warranty period. The scope includes all actions required to maintain the operational integrity of the weatherproofing, including preventive inspections, servicing, emergency repairs, and the application and reapplication of weatherproofing materials, as described in the SOW.

48 Attachment 1 - Statement of Work - 70B03C26R00000030

15 The data integration requirement references both UFF 3.0 format and Sweeper ICD v1.1.1. ICD v1.1.1 specifies UFF 2.0, which is not

UFF 3.0. is the required export format. Data integration shall comply with the Interface Control Document Between Large-Scale X-Ray (LSX) Equipment and CBP Cloud Version 1.0.0

(LSX ICD).

compatible with UFF 3.0.

Please confirm which is required, and whether the intent is compliance with LSX.

49 Attachment 1 - Statement of Work - 70B03C26R00000030

19 We recommend CBP specify that collision avoidance system requirements only apply to Moving Mode operations.

When the MEM is operated in Stationary/Portal mode, a target vehicle driver may not understand the visible and audible alarms due to a lack of training and experience. As a result, said driver likely will not be able to take the appropriate evasive actions in time, rendering this feature an ineffective safeguard against collisions with the MEM. It may in fact lead to collisions resulting from driver panic and overcorrection in response to warning indicators. To mitigate the risk of collisions with the MEM while in Stationary/Portal mode, provided traffic cones should be used for lane demarcation to ensure drivers are lined up with the system before driving through.

On the other hand, when the MEM is being operated in

CBP confirms that the collision avoidance system (i.e. Boom Collision Sensors and Alarms) is intended for Mobile Mode operations only to alert the operator of the system.

Moving mode, a trained and experienced MEM operator will be able to quickly recognize the visible and audible alarms and quickly take the appropriate evasive actions to avoid a collision with the target vehicle, which we believe will meet the intent of this requirement.

50 RFP and SOW in General

For any CBP proposed orders that would specify delivery locations that are OCONUS, will CBP issue an RFQ for an order, with such systems, that will provide the contractor with the opportunity to provide its quote for shipping, warranty -extended warranty, and training services?

At the IDIQ level, offerors should provide their best estimate for OCONUS shipping costs based on the information provided in the solicitation, including the potential OCONUS locations referenced in Question 7. For any future CBP orders that specify OCONUS delivery locations, CBP will issue a Request for Quotation (RFQ) or otherwise provide the contractor with an opportunity to submit a quote that includes shipping, warranty, and training services tailored to the specific OCONUS location. Please also refer to the response to Question 21 for additional clarification on shipping requirements.