Questions and Answers - 09-05-2025.pdf

Questions and Answers

Date: September 5, 2025 RFQ No. 70B03C25Q00000488 Project: Hazardous Waste Removal Services

1. Is this a new requirement? Is there an incumbent contractor?

Answer: No, it is not a new requirement. The previous contract expired on August 1st.

2. Are there any specific insurance, licensing, or compliance expectations beyond standard coverage?

Answer: No. However, the Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

3. What are the access requirements?

Answer: All Contractor personnel must at minimum pass a background check and must be escorted by Government personnel. See Section III.10 of the Statement of Work (“Security”).

4. What kind of medical waste is going to be disposed of? Will Regulated Medical Waste be sanitized on site?

Answer: Medical waste mainly consists of soiled clothing, needles, and syringes in sharps containers.

Medical waste will not be sanitized on site; it must be removed off site and disposed of.

5. Can you provide SDS (safety data sheets) for the 6-Volt batteries, Gel cell batteries, and solar site batteries?

Answer: A generic SDS is attached for all wet lead acid batteries, as well as an SDS for Gel cell batteries.

The Safety Data Sheets are provided for informational purposes only.

6. The estimated pickups are 2 per location. Does that mean every 6 months?

Answer: There is not a set disposal schedule unless otherwise required by Federal and State regulatory-directed timeframes. Hazardous waste shall be removed on an as-needed basis, as requested by the Government. The quantities of trips listed in the Price Schedule in Section I.3 are merely estimates. The actual quantity for each location may be higher or lower than the estimated quantity. The actual quantities may exceed the estimated quantities subject to the contract ceiling price. The Government will only pay for the actual number of trips and the actual quantity of waste disposed of, not to exceed the ceiling price. All excess funds will be deobligated at the end of each contract period.

Section 2 of the Statement of Work (SOW) states: “The Contractor shall remove all waste from the hazardous waste accumulation sites within Federal and State regulatory-directed timeframes in accordance with waste streams and facility generator status, or upon the request of the Government, whichever occurs first. When waste removal is requested by one of the designated CBP facilities, the Contractor shall complete waste removal within 7 calendar days of receipt of the request.”

7. Will emergency pickups be requested throughout the contract? (if a pickup requested outside the 2x pickup)?

Answer: See answer under #6 above. Pickups will be required on an as-needed basis.

8. Will the facility be prepackaging items in their own containers since "No additional fees such as fuel surcharges or storage container fees may be imposed. All such costs must be included in the prices listed in the above Schedule.”

Answer: No, the Contractor is responsible for furnishing all storage containers. Section II states, “The Contractor shall supply suitable containers and packaging for all types of hazardous waste covered by this contract, including those identified under “Possible Waste Streams” below.”

The Contractor shall include costs associated with furnishing containers in its trip fee and/or waste disposal prices instead of pricing storage containers separately.

9. Will the facility require an initial drop of containers to start the bid?

Answer: Section 4.A of the SOW states: “Waste Storage Containers: Within 7 calendar days of contract award, the Contractor shall deliver all required storage containers to each service location based on the waste stream profiles of each location.”

10. Can you please provide a site map of all facilities? Area?

Answer: Location addresses have been provided in the SOW. Upon request, a site map may be provided to the contractor after contract award.

11. Does the facility have a preference of containers for the per lb. items? Will these be palletized?

Answer: The Contractor is responsible for determining the appropriate containers to store each type of waste in.

12. If needed will the facility provide a pallet jack or other items to transfer waste to truck?

Answer: No. The Contractor shall furnish all equipment needed. Section II of the SOW states: “The Contractor shall provide the personnel, materials, and support equipment necessary to pick up, remove, transport, and dispose of hazardous waste generated by the CBP Tucson Sector facilities.”

13. Do you have a preferred disposal site or can any be utilized by the contractor?

Answer: The contractor may use any designated Hazardous Waste Disposal site.

14. Can you share the 1-year manifests under the current contract?

Answer: The estimated quantities reflect our best estimates of the amount of waste that will be disposed of each year.

15. What are the anticipated pickup volumes per trip?

Answer: Pickup volumes vary. Estimates can be made available prior to each requested/scheduled pickup.

16. 110-Gallon sizes - is this the correct container size or are these two 55-gallon drums? If these are drums, would you prefer “per 55-gallon drum” pricing versus per gallon?

Answer: The estimated number of gallons in the Price Schedule are not a description of the container sizes; they are estimates of the quantity of waste that will be disposed of. Quoters must provide a price per gallon, not a price per container.

17. 3,000 lbs. of filters/absorbents- What is the size of the containers that they are shipped in?

Answer: As stated above, the contractor is responsible for determining the appropriate containers to store each type of waste in.

18. 400-gallon medical waste- How is this containerized?

Answer: As stated above, the contractor is responsible for determining the appropriate containers to store each type of waste in.

19. Lead Waste 50-lbs- Could you please clarify what the lead waste is and how it’s containerized?

Answer: As stated above, the contractor is responsible for determining the appropriate containers to store each type of waste in.

Lead waste that will typically be disposed of under this contract includes used ammunition components, gun cleaning rags, towels, and patches fouled with lead residue after cleaning firearms.

20. Should battery CLINs be priced as hazardous waste only, or as recyclable under EPA universal waste rules?

Answer: Batteries should be treated as universal waste whenever possible. Refer to the EPA website for more information regarding the regulations for universal waste:

https://archive.epa.gov/epawaste/hazard/web/html/batteries.html

21. For CLIN 0027-Medical Waste (400 gallons), is this quantity per facility or an annual estimate across the sector?

Answer: It’s an annual estimate for all locations combined.

https://archive.epa.gov/epawaste/hazard/web/html/batteries.html