Statement_of_Work.pdf

Department of Homeland Security Customs and Border Protection

STATEMENT OF WORK

For

Pumping, Removal and Disposal of Sludge from Grit Traps

1.0 BACKGROUND

The Customs and Border Protection (CBP), Rio Grande Valley (RGV) Border Patrol Sector has a requirement for the removal and disposal of sludge waste from grit traps and sewage septic systems at two (2) Border Patrol Stations in the south Texas area. Sludge waste can contain sediment and chemicals which make it a special waste, which requires special handling to protect human health and the environment. In order to ensure proper disposal of all waste from the areas in which the Border Patrol performs car washing, services are required to pump, remove and dispose of all grit trap sludge waste.

Locations are outlined herein. Grit trap waste at the two (2) locations are the solid, liquid, or semisolid material that accumulates in the traps after washing vehicles. This includes substantial mud and dirt due to the number of vehicles that are traveling on unimproved roads. The collection and disposal of waste is to be performed in a manner to which complies with local, state and federal regulations for pumping and transporting sludge wastes and oil/water separating.

2.0 SCOPE OF WORK

The contractor shall be a registered sludge transporter in accordance with local, state, and federal regulations. This includes being registered with the Texas Commission on Environmental Quality (TCEQ) to pump and remove sludge waste and oil/water separated waste. State registration must include the ability to pump, remove, or haul more than one type of waste. The contractor is responsible for getting all approvals for the mixture of the wastes to ensure proper disposal. The contractor is responsible for all waste spills during the performance of this contract.

The waste must be disposed of at an authorized site that accepts these two types of waste. Lab tests may be required by the landfill. The cost for all lab tests shall be included in the contract price schedule.

2.1 SITE VISIT

Contractor may perform an on-site inspection to study and ascertain size, amount, and type of materials required and observe the sites general layout. However, contractors must make this request in writing via email to the Contracting Officer at susan.gonzalez@dhs.gov.

2.2 LOCATIONS – PLACE OF PERFORMANCE:

Kingsville Border Patrol Station 2422 East Senator Carlos Truan Blvd.

Kingsville, TX 78363

Corpus Christi Border Patrol/OFO Station 9149 State HYW 44 Corpus Christi, TX 78406

2.5 Contract Type

This is a firm fixed price contract.

mailto:susan.gonzalez@dhs.gov

2.6 Period Of Performance

Base Year: 04/27/2018-04/26/2019 (Dates subject to change) Option Year 1: 04/27/2019-04/26/2020 Option Year 2: 04/27/2020-04/26/2021 Option Year 3: 04/27/2021-04/26/2022 Option Year 4: 04/27/2022-04/26/2023

3.0 DESCRIPTION OF TASKS AND DELIVERABLES

3.1 WASTE/MUD/GRIT/OIL-WATER SEPERATOR REMOVAL SERVICE: KINGSVILLE

BORDER PATROL STATION.

3.1.1 GRIT/MUD TRAP REMOVAL SCHEDULES

Kingsville Border Patrol Station: Bi-Weekly

3.1.2 OIL/WATER SEPERATOR REMOVAL SCHEDULE

Kingsville Border Patrol Station: Quarterly

3.1.3 MUD/GRIT TRAP DIMENSIONS

Kingsville pits are 3 feet x 3 feet x 3 ½ feet deep (Four Car Wash Stalls)

Note: the contractor is responsible for verifying all dimensions under this contract.

3.1.4 OIL/WATER SEPERATOR

The Oil/Water separator consists of 2 tanks, 500 gallons each.

Note: Kingsville has high concentrations of mud, especially during the rainy season.

3.2 WASTE/MUD/GRIT/OIL-WATER SEPARATOR AND REMOVAL SERVICE: CORPUS

CHRISTI BORDER PATROL/OFO STATION.

3.2.1 GRIT/MUD TRAP REMOVAL SCHEDULE:

Corpus Christi Border Patrol/OFO Station: Bi- Weekly

3.2.2 OIL/WATER SEPERATOR REMOVAL SCHEDULE

Kingsville Border Patrol Station: Quarterly

3.2.3 MUD/GRIT TRAP DIMENSIONS

Corpus Christi pits are approximately 4 feet x 6 feet x 4 feet deep (Two Car

Wash Stalls).

Note: the contractor is responsible for verifying all dimensions under this contract.

3.2.4 OIL/WATER SEPERATOR

The Oil/Water separator consists of 2 tanks, 500 gallons each.

Note: Corpus Christi has high concentrations of mud, especially during the rainy season.

3.3 Records/Data: Manifest: The contractor shall provide a copy of the collection and disposal manifest from the transporter, which includes information about the disposal site.

The contractor must provide a copy of the manifest in which documents that disposal was completed at the disposal site. The copy of the waste manifest shall be given to the Contracting Officer Technical Representative (COR). The Patrol Agent in Charge or a designated CBP employee at that particular location is authorized to sign the manifest verifying the pick up of any waste.

3.4 Government Furnished Information: The Government shall provide a listing of all chemicals that are utilized within the areas that sludge will be removed. This includes, for example, the various car wash products.

3.5 Proposal Submission: The contractor must be a registered transporter for the State of

Texas. This shall be verified through TCEQ.

3.6 Service Schedule: The contractor shall set up a schedule for pick ups that is coordinated with and approved by the COR. The COR will provide a contact point at each location to facilitate the sludge pickup. For the bi-weekly service, pickup shall be on Monday and Thursday during regular business hours (8:00 a.m. – 3:30 p.m.).

3.7 Emergency Response: In the event of an unscheduled call out the contractor will have

12 hours to respond and service the grit trap. The contractor shall allow for (4) four additional unscheduled (emergency) call outs for the (1) year term of the contract. The call out can be anytime and on any day.

3.8 Post Award Conference: A post award conference shall be held at the Kingsville Border

Patrol Station before work begins. The Contractor Project Manager, his alternate, and the COR will be at this meeting. Other personnel may attend.

3.9 Liability. The contractor will assume liability for improper disposal of waste product originating from the sites.

3.10 The BP owned container co-located next to the grit trap shall be emptied also when the trap is cleaned out. The grit/mud trap will be considered to be the grit trap box, plus its feeder ditches directly attached to the grit trap box.

3.11 The Oil/Water Separators must be pumped out quarterly.

4.0 ENVIRONMENTAL REQUIREMENTS:

Under Executive Order 13101, the contractor shall comply with all applicable EPA guidelines and procedures during the performance of this contract. The contractor shall, maintain and acquire all permits in accordance with local, state, and federal regulations applicable to removal, transportation and disposal of sludge/septic waste. Disposal shall be at an authorized off-base location in accordance with all local, state and federal regulations. The Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such responsibilities. All charges pertaining to furnishing, maintaining, emptying, transporting and disposal shall be the responsibility of contractor.

Contractor shall ensure compliance with the Resource Conservation and Recovery Act (RCRA), for the proper management of hazardous and nonhazardous solid waste.

During the performance of this contract, contractor shall ensure all services, including collection, transportation and disposal are performed in a manner which does not present a hazard to human health or the environment. Equipment and material shall be bio-preferred.

Complete policy guidance can be found at the federal EPA and state of Texas websites:

http://www.epa.gov/waste/conserve/tools/cpg/products/index.htm and http://www.tceq.state.tx.us/.

5.0 SECURITY PROCEDURES

The contractor shall comply with the Bureau of Customs and Border Protection (CBP) administrative, physical, and technical security controls to ensure that the Government’s security requirements are met.

The contractor shall comply with all identification requirements of the various stations. The vehicles shall be identifiable with the contactor’s identification. The contractor shall provide information on any subcontractors performing work under this contract. The contractor shall notify the COR via FAX or electronic transmission, no later than one work day after any personnel changes occur. This includes, but is not limited to, name changes, resignations, terminations and reassignments.

6.0 GENERAL INFORMATION

Disclosure of Information

6.1 Any information made available to the contractor by the government or its customers shall be used only for the purpose of carrying out the provisions of this contract. This information shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

6.2 In the performance of this contract, the contractor assumes responsibility for the protection of the confidentiality of government records.

6.3 The contractor will adhere to the requirements found in Part 24 of the Federal Acquisition Regulation, Protection of Privacy and Freedom of Information.

Government Furnished Information

6.4 CBP will furnish a listing of chemicals that are utilized at the car washing areas.

Contractor Furnished Items

6.5 The contractor shall provide a copy of the transporter manifest at the time of pickup and a copy of the manifest showing disposal.

Procedures for Payment

6.6 CBP will make vendor payments by electronic funds transfer (EFT). Invoices will be submitted electronically monthly through the U.S. Department of the Treasury’s Invoice Processing Platform (IPP) System. Vendors must register at http://www.ipp.gov.

7.0 POINTS OF CONTACT

http://www.epa.gov/waste/conserve/tools/cpg/products/index.htm http://www.tceq.state.tx.us/ http://www.ipp.gov/

7.1 TECHNICAL CONTRACT

The Contracting Officer’s Technical Representative (COR) will be provided with contract award.

Note: The COR shall provide a listing of contacts for all stations. The designated assistant CORs shall be contacted for removal of all waste and shall sign all documents pertaining to the removal.

7.2 CONTRACTING OFFICER

All Contract administration matters will be handled by the Contracting Officer.

Susan Gonzalez DHS, Customs and Border Protection 4400 S. Expressway 281 Edinburg, TX 78542-2621

(956) 289-4870 Email: susan.gonzalez@dhs.gov

Note: The Contracting Officer (CO) is the only person authorized to make or approve any changes to any of the requirements of this contract. In the event the Contractor makes any changes at the direction of any other person other than the CO, the change shall be considered to have been made without authority and the Contractor performs at its own risk. All questions concerning this contract shall be directed to the Contracting Officer.

mailto:susan.gonzalez@dhs.gov