70-S0036-26-CP301_Renaissance Learning Sole Source.pdf.PDF

2019 Sole Source Form

Accelerated Reader and Accelerated Reader 360 are some of the most heavily researched programs in the world, with one of the largest databases of K-I2 leaming analltics. This invaluable insight tells the product developers what makes practice effective and what doesn't, so teachers can confidently focus on exactly what accelerates growth.

VIII. Provide a narrative description ofthe agency's due diligence in determining the basis tbr the proourement, including procedures used by the agency to conduct a review ofavailable sources such as researching trade publications, industry newsletters and the intemet;

contacting similar service providers; and revieu'ing the State Purchasing Divisions" Statewide Price Agreements. Include a list of businesses contacted (do not slale that no other businesses were contacled\ date of contact, method of contact (telephone, mail, e-mail, other), and documentation dernonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation ofwhy the agency has determined that no businesses other than the prospective contractor can perform the contract.

The intemet was extensively used in searching for a program that would best address our sludents' needs and district's purpose. In the process. it was detennined that the programs and services offered by Renaissance best align with our district's strategic plan.

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Agencvch ef Pro t Ofticer

Agency Approval by: Date: ? ZO Lf

IIet Secretary/Agency or Enti or Designee

APPROVED: Date:

State Purchasing Agent lfthis sole source is being submitted by a governmental agency or goverrtrnerttal entit! not under theJinal outhority of the Slale Purchasing Agenl,lhe Slole Purchasing Agent's signolure is not required The signaturc line may be removed fron, this lornt or marked as N/A. Hard Copy Docurrtentotion for Courtesy Postittgs do not need to be submitted to SPD for approval

Ce(ified by:

IV. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use "technical jargon:" use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

The district selected Renaissance based on several critical criteria. The suite offers seamless integration ofassessment and instructional tools, providing real-time insights for educators. Its proprietary adaptive testing ensures accuracy in student evaluations, while its norm-referenced analyics allow for long-term gowth tracking. Renaissance guarantees compliance with state and federal education guidelines, simplifying reporting and funding processes. Additionally, the agency prioritized continuity, as switching providers would disrupt existing inliastructure and require costly adjustments. After reviewing available solutions, Renaissance was determined to be the only vendor that fully met these requirements.

Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes the prospective contractor the one source capable ofproviding the required professional service, service, construction or item(s) oftangible personal property. (Please do not state the source is the "best" source or the "least costly" source. Those tactors do not justify a "sole source.'")

Renaissance is the only provider that meets the district's needs due to its proprietary adaptive assessments, exclusive norm-referenced data, and seamless integration with instructional tools. Its assessment methodology ensures precision in identifying student needs, while its analyics allow for long-term progress tracking. The suite guarantees compliance with education requirements, reducing irnplementation challenges. Because the district has already invested in Renaissance's ecosystem. switching providers would disrupt existing structures and create inefficiencies. No other vendor ofTers the same combination of specialized capabilities necessary to fulfill the contract.

VI. Provide a detailed, sufficient explanation of how the professional servioe. service, construction or item(s) of tangible personal property islare unique ond how this uniqueness is substantially reloted to the intended purpose of the contact.

The Renaissance Suite is uniquely designed to integrate adaptive assessments, literacy development tools, and norm-referenced analyics, ensuring precise measurement of student performance and personalized leaming. Its proprietary algorithms and exclusive access to longterm growh tracking set it apart from other solutions. The suite's seamless connectivity between assessment and instruction supports data-driven decisions while maintaining compliance with state and federal requirements. Since the district is already aligned with Renaissance's methodologies. switching providers would disrupt continuity and require exlensive retraining. Its unique capabilities directly tullill the conlract's purpose by ensuring instructional effectiveness and equitable student progress.

VIl. Explain why other similar prof'essional services, services, construction or item(s) of tangible personal property cannot meet the intended purpose ofthe contract.

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determinatiort is not eft'ective until the sole source request for deternination has been posted for thirty (30) calendar days without challenge. and subsequently approved in writing by the State Purchasing Agent or, fbr Professional Services Agreements, the Secretary of the Department of Finance and Administration. The fbregoing requirement is regardless of whether lhe sole source requestfor determinotion has been signed by the Agency and/or the Contractor.

Name of Agency: Grants Cibola County Schools

Agency Chief Procurement Officer: Cooper Jones

Telephone Number: (505) 240-5689

Agency Contact for this request: Delton Martin Telephone Number & Email Address: (505) 285-2620; delton.martin@gccs.k l2.nm.us

II. Name of prospective Contractor: Renaissance Leaming, Inc.

SHARE Vendor Number (must be active): (800) 338-4204 Address olprospective Contractor: PO Box 8036, Wisconsin Rapids, WI 5.1495-8036

Term of prospective contract: One year; August [ , 2026 to luly 31 , 2027

Note: For terms longer than one year, Request for Policy Exemption liom DFA MUST be included.

lll. Agency is required to state purpose/need ofpurchase and thoroughly list the services (scope of work), construction or items oftangible personal property ofthe prospective contract (if this is an amendment request to an existing contract, include current contract number issued by SPD):

In the pursuit of equitable student achievement, our district has carefully evaluated solutions that suppo( data-driven instructional decisions while maintaining alignment with state standards and fbderal compliance requirements. After thorough review, we have determined that the Renaissance Suite uniquely fulfills our needs, providing an exclusive, unparalleled ecosystem that cannot be substituted or replicated by altemative vendors.

Contact Name, Telephone Number and Email Address: Criss Grubbs; (505) 40a-0976;

criss. grubbs@,renaissance.com Amount ofprospective contract: $ 180,297.97