70-M0087-26-EM078_EM_Airport_Patch_.pdf.PDF
PDF 176 KB Posted
- Attached to
- AIRPORT RUNWAY PATCH WORK
- Solicitation number
- 70-M0087-26-EM078
- Issued by
- Santa Fe County, New Mexico
About this file
This document is an Emergency Procurement Request and Determination form submitted by the Santa Fe Regional Airport in Santa Fe, New Mexico for emergency runway patch work. On August 5, 2026, a blowout in the asphalt runway created a safety hazard that required the airport to close the runway until repairs were completed. The emergency work was approved via phone by Chief Procurement Officer Travis Dutton-Leyda on August 5, 2026, and formally submitted on August 6, 2026. The scope of work includes 3-inch asphalt patching across multiple sections (6'x26', 3'x26', 4'x58', 6'x8', 5'x23', 4'x9', 5'x14', and 4'x11'), mobilization, cold milling of 3-inch asphalt (87 square yards), and HMA SP IV installation (87 square yards). The contract is a one-time payment for emergency services with no renewal options. The work was completed on August 5, 2026, with the procurement request fully approved on August 6, 2026, following expedited reviews by the Procurement Analyst, Department Director, Chief Procurement Officer, City Attorney, and Finance Director.
The total contract amount is $21,172.29, comprised of a $10,000.00 mobilization fee, $870.00 for cold milling asphalt at $10.00 per square yard, and $8,700.00 for HMA SP IV at $100.00 per square yard, plus $1,602.29 in sales tax. The vendor is GM Emulsion, located at 5935 Agua Fria Street, Santa Fe, New Mexico 87507-9030, with NM Contractor's License 370602 and appropriate credentials. The invoice was issued on August 6, 2026, with payment due on September 1, 2026. Funding is provided through Fiscal Year 2027 budget. The Santa Fe Regional Airport identified this procurement as necessary to preserve and protect property, and plans to establish a blanket purchase order for future pavement maintenance to prevent similar emergency procurements.
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EMERGENCY_GM EMULSION_AIRPORT PATCH
2027-166-Request
Status:
Closed
Amount:
$21,172.29
Last Action:
Final Approval Received
Actions
Fully Approved Approved On 8/6/2026
EMERGENCY REQUEST AND DETERMINATION
Name of Request
EMERGENCY_GM EMULSION_AIRPORT PATCH
Created On
08/06/2026
Summary of Request
Approval of Emergency Procurement for the amount of $21,172.29 to GM Emulsions for emergency patch work on Airport runway.
Background
Emergency patch work was done to the runway at the Santa Fe Regional Airport on 8.5.26. This patch posed as a safety risk to incoming flights and required the Airport to close the runway until repairs were completed. Staff at the airport spoke to Travis Dutton-Leyda who approved this work to be done and submitted as an emergency within 72 hours.
No Category Codes
Requestor
KB Kelly Bynon
Approval Group
Airport
Creator
KB Kelly Bynon
Desired Delivery Date
08/05/2026
Fiscal Year
FY27
Purchase Details
Total Budget Amount $21,172.29
Emergency Assessment
Department Contact:
Kelly Bynon
Email:
kabynon@santafenm.gov
Phone Number
Create
8/7/26, 9:49 AM Request Approval https://procurement.opengov.com/governments/1784201/requisitions/65342 1/3 https://procurement.opengov.com/governments/1784201/requisitions https://procurement.opengov.com/
505-670-1103
Description of Goods/Service to be Procured:
Airport Runway Patch Work
Quantity of the Goods or Service 1 patch
Type of Good or Service Maintenance
Emergency Justification:
Preservation or Protection of Property
Term of Contract (Emergency) One-time payment
Conversion:
To Requisition
Vendor Name GM Emulsion
Vendor's Address 5935 Agua Fria St, Santa Fe, NM 87507-9030
Vendor's Email Address fred@gmemulsion.com
Scope of Work (Emergency) EMERGENCY RUNWAY PATCH COMPLETED ON AUGUST 5, 2026: 3" Asphalt Patching - 6'x26', 3'x26', 4'x58', 6'x8', 5'x23', 4'x9', 5'x14', and 4'x11', MOBILIZATION, COLD MILLING ASPHALT 3 Inch, and HMA SP IV
Detailed Justification:
There is currently a blowout in the asphalt at the airport causing safety concerns. Which ultimately led to the airport runway being closed until repairs can be completed. This work was deemed an emergency by CPO Travis Dutton-Leyda via a phone call on 8.5.26
Measures to Minimize the Duration and Impact of the Emergency Procurement This emergency procurement will be in place until the patch is completed and the runway is maintained. We will work with the Purchasing Division to establish a blanket purchase order as soon as possible.
Future Steps to Prevent Similar Emergency Procurements The Santa Fe Regional Airport will request a blanket purchase order for pavement maintenance to ensure the runway is suitable for aircrafts.
Attachments
Uploaded Documents
20260806-Invoice MidfieldEmerPatch.pdf
Workflow
8/7/26, 9:49 AM Request Approval https://procurement.opengov.com/governments/1784201/requisitions/65342 2/3 https://og-pro-production-req-attach-use1.s3.us-east-1.amazonaws.com/65342/67e7a171-b8e1-4094-abdd-dd14130f4c45_20260806-Invoice_MidfieldEmerPatch.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DOSJOT4D%2F20260807%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20260807T143105Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEI7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLWVhc3QtMSJGMEQCIDhLROQD3yB9U6X1E11ZOCqcK%2By46UhU7mX53rTqPQf4AiAzacjLEueUPYIYRH81pvIEvSXWAw5RrTAWhc%2FE1w2u3CqKBQhXEAIaDDg5MjM2NDY4NzY3MiIMmO6jD4S8jcp2pET7KucEvQd2hHOp06gIHTRM1In4U67UQSM6m6K7Xx1jkcj7naDMhRas8USbDMjbbKXcfUK43IjSO03D1YHOCbNCYmdqVBKx5ir%2BmSCeiW%2FBfLHGaIUjphYH5Rnl1T8gVpEIQkY8FfvgSwHvkQCM6E%2FYyiZ2uWeRdk44ZCTNcoLWB33EaF59dRG5r4mSl1%2FZE9imGea72XtHf6ATnpSnGguLlgZPPijBnPU5jwjQ59ljZndmLmFfCzeGpvaJVzLMDAxVbeA8nRZDAqh4cIrtFwiA7jtnCfb%2BBuMCKk7%2FZMPTIOlC2PUe6ebfBeP1kdqT74cP2Jc2dSg1jl2vfOixZuYeEnBuhxX%2F4d1T4SeiraHbukM%2Fj%2FEyqzvdukwnMWY0dv%2F7IY4FdLzYm2mqnSK0FsAIaoabJhqzXlqmb0pPIF8dW1%2BwanQ4pliR5waI4Wq0oAeuM7y2LnCXj9cGhnCJuaMXeYUNqHdYYJbbM1KI89GjKnEjSk73WYThLN%2FcXQg1C7gn%2Bvv%2BNecdkxtz7VHPUF8UBoFZqr5OxgbFF0HZlSef4croOqDBcQLe%2FlYk12AxRSjrwjjgGG9rPn3DX6M6IoBCeDbTuqWnFQFo0MqnHOyjmQMsJtUBOpaiVASTB4I0gGqXRYMx5x24wXzgGLqzcX2%2FXcfWJrIeik8%2B9oI221VGs0gNAJ82JpUE3gS3BLZDdBLixlbzmuTNiJdPkK3Kh77aG%2FvVE3yHWCISSdkePtqdBk7hMDhQxq%2BLIgKvWHyYMxPHHwM%2FA6qDyEzQ4VIUjzPrI5PW0G%2BFCtZNZyJgZDKjbozh%2B6t9LV8JpSmpMKTI19MGOpoBp4ZNKqLPzg10M8lIORxa%2FEjPEmkyPhPfdxKrIvoJ1xSsxTZlEE0q3eNWWI2YjxGT%2F7V51ZeLJSWeCau4MPzZ3kk0HanRBsuD8IsKnvmyrRxK1C4Q3bZzu0c0g7QCs63NevsXgbkHtm1Jz4YZimcuGHzheXY5BGfGtJ9uhFKGnuZP5vRzGw8AEA5DUjYhfccxQy7vYOjaPkTHeA%3D%3D&X-Amz-Signature=44f4f940a2f49f9bd80a48c6cf284bd75c7dbe3e5c7a39490e30e91c310f0280&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%2220260806-Invoice_MidfieldEmerPatch.pdf%22&x-id=GetObject
Request Submitted
Created By
KB Kelly Bynon
Submitted by Kelly Bynon on 8/6/26 at 11:28am
CPD Analyst Initial Review
Approved
Procurement Analyst Senior
KM Kristy Miera
Approved by Kristy Miera on 8/6/26 at 1:38pm
Requesting Department Director
Approved
Department Director
Approved
Director Review
JD John Dickinson
Approved by John Dickinson on 8/6/26 at 2:12pm
CPO Review
Approved
0 of 1 Approvals Needed
Travis Dutton-Leyda Chief Procurement Officer (CPO)
JL JoAnn D. Lovato Montaño Procurement Manager
Approved by Travis Dutton-Leyda on 8/6/26 at 2:23pm
City Attorney
Approved
City Attorney
MM Marcos Martinez
Approved by Marcos Martinez on 8/6/26 at 2:44pm
Finance Director
Approved
Finance Director
MM Monica Mastas
Approved by Monica Mastas on 8/6/26 at 4:26pm
8/7/26, 9:49 AM Request Approval https://procurement.opengov.com/governments/1784201/requisitions/65342 3/3
INVOICE
GM Emulsion 5935 Agua Fria St Santa Fe, NM 87507-9030 fred@gmemulsion.com +1 (505) 471-9981 www.gmemulsion.com
Bill to
Desiree Ring Santa Fe Regional Airport jxdickinson@santafenm.gov dcring@santafenm.gov kabynon@santafenm.gov 121 Aviation Dr.
Invoice details
Invoice no.: MidfieldEmerPatch Terms: Due on receipt Invoice date: 08/06/2026 Due date: 09/01/2026
Job Number: 26076
# Product or service SKU Description Est. Total Invoiced Qty Rate Amount Remaining
SANTA FE REGIONAL AIRPORT - EMERGENCY PATCH COMPLETED ON AUGUST 5, 2026 - 3" Asphalt Patching - 6'x26', 3'x26', 4'x58', 6'x8', 5'x23', 4'x9', 5'x14', and 4'x11'
1. 621000 LS MOBILIZATION $10,000.00 $10,000.00 1 $10,000.00 $10,000.00 $0.00
2. 414130 SY COLD MILLING
ASPHALT 3 Inch
$870.00 $870.00 87 $10.00 $870.00 $0.00
3. 423270 SY HMA SP IV $8,700.00 $8,700.00 87 $100.00 $8,700.00 $0.00
Ways to pay
Note to customer Federal ID: ENI: 27-1902307, CRS: 03-181502-00-2, Duns: 830132820, NM Work Force Solution: 002461320120530, NM Contractor's License: 370602 (GA01, GA98, GB98, GF01, GF02, GF03, GF04, GF05, GF07, GF08, GF09, GS08), NM State Residence Certificate: L1391423280
View and pay
Subtotal $19,570.00
Sales tax $1,602.29
Total $21,172.29 mailto:fred@gmemulsion.com tel:5054719981 http://www.gmemulsion.com/ https://connect.intuit.com/portal/app/CommerceNetwork/view/scs-v1-0dbef4d903ff40a6a59fb5b0c2853675a235756168c540d0b1b6ae1802a3e5d7a1abfdfcd3894adf85641a22f9ca4fb9-1?locale=en_US&cta=pdfbutton
| EM_Airport_Runway Patch.pdf |
| 20260806-Invoice_MidfieldEmerPatch (1).pdf |
File details come from the government source that posted it. Updated .