70-M0061-26-CP304_Accurate Machine & Tool Sole Source.pdf.PDF

ACCURATE MACHINE & TOOL CO., INC. Quote

490 SAND SAGE

LOS LUNAS, NM 87031 4/2/2026

PHONE: (505)247-3631

Village of LL

DESCRIPTION QTY RATE AMOUNT

New custom shafts for Rotoseive 2 $7,500.00 $15,000.00

Repair of damaged Shafts 2 $3,800.00 $7,600.00

22,600.00$

CHARLES GRIEGO

MAYOR

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

MATTHEW D. CHAVEZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

GREGORY D. MARTIN

VILLAGE ADMINISTRATOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

PUBLIC WORKS DEPARTMENT

Wastewater Treatment Plant Division

July 21, 2026

To: Tamie Manns Procurement Officer Village of Los Lunas From: Craig Byers Wastewater Superintendent

Subject: Sole Source Procurement – Custom Rotoseive Shafts

Procurement Description The Village of Los Lunas Wastewater Division requests approval to procure two (2) new custom Rotoseive shafts and the repair of two (2) existing damaged shafts for the Rotoseive screening equipment located at the Village's Wastewater Treatment Facility.

These custom shafts are critical components of the Rotoseive screening system, which serves as the first stage of treatment by removing debris that could damage downstream pumps and process equipment.

Maintaining reliable operation of this equipment is essential to continuous wastewater treatment and regulatory compliance.

Vendor Information Accurate Machine & Tool Co., Inc.

490 Sand Sage Los Lunas, NM 87031

(505) 247-3631

Sole Source Justification This procurement is requested pursuant to NMSA 1978, Section 13-1-126, which permits a sole source procurement when, after exercising due diligence, it is determined that there is only one source for the required item.

The Rotoseive shafts are custom-manufactured components designed specifically for the Village's existing screening equipment. Accurate Machine & Tool has provided written certification that:

• the custom Rotoseive shafts are manufactured, sold, and distributed exclusively by Accurate Machine & Tool;

• no other company manufactures a comparable or competing product;

• no agents or dealers are authorized to represent or sell these products; and

• there is no alternative product available that will perform the same function.

The Wastewater Division has reviewed the equipment requirements and determined that these shafts are unique to the existing Rotoseive assembly. Because of their custom design, dimensions, machining tolerances, and interface with the existing equipment, commercially available shafts cannot be substituted without redesign or modification of the Rotoseive equipment.

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

MATTHEW D. CHAVEZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

Wastewater Treatment Plant Division

Replacement with a non-compatible component would require engineering, fabrication, and equipment modifications that would significantly increase project costs, extend equipment downtime, and jeopardize reliable operation of the screening system.

Based upon this review, the Wastewater Division has determined that Accurate Machine & Tool is the only known source capable of providing these custom shafts while maintaining compatibility with the existing equipment.

Cost Based on the vendor quotation dated April 2, 2026, the procurement consists of:

Description Quantity Amount New Custom Rotoseive Shafts 2 $15,000.00 Repair Existing Damaged Shafts 2 $7,600.00 Total Procurement Cost $22,600.00

Operational Impact Failure to procure these components from the sole manufacturer may result in:

• Failure of the Rotoseive screening equipment;

• Reduced screening efficiency;

• Damage to downstream pumps and treatment equipment;

• Increased maintenance and emergency repair costs;

• Extended operational downtime; and

• Increased risk of permit non-compliance.

Due Diligence The Wastewater Division exercised due diligence by reviewing available replacement options and evaluating compatibility with the existing Rotoseive equipment. Based on the manufacturer's certification and evaluation of the existing equipment, it was determined that no equivalent commercially available product exists that can be installed without substantial modification to the existing equipment.

Accordingly, this procurement satisfies the requirements of NMSA 1978, Section 13-1-126 for a sole source procurement.

Certification I certify that the information contained herein is accurate to the best of my knowledge and that this procurement is available from only one source. The requested procurement is necessary to maintain the operational integrity of the Village of Los Lunas Wastewater Treatment Facility.

Requested By

GINO ROMERO

COUNCILOR

JAMES T. RUNYON

COUNCILOR

MATTHEW D. CHAVEZ

COUNCILOR

CHRISTOPHER S. ORTIZ

COUNCILOR

www.loslunasnm.gov Location: 1960 Heaton Loop Mailing Address: 660 MAIN ST NW LOS LUNAS, NM 87031 (505) 839-3857

Wastewater Treatment Plant Division

Craig Byers Wastewater Superintendent Village of Los Lunas Date: 7/21/2026 Approved By

Tamie Manns Procurement Officer Village of Los Lunas Date: _______________________