70-M0042-26-CP324_Village of Fort Sumner sole-source-request - Bohannan Huston, Inc..pdf.PDF

2026 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without Protest and subsequently approved in writing by the State Purchasing Agent. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency.

I. Name of Agency: Village of Fort Sumner Agency Chief Procurement Officer: Jean Moulton, CPO Telephone Number: 575-355-2401 Agency Contact for this request: Jamie Wall, CMC – Clerk/Treasurer Email Address clerk@fortsumner.gov

II. Name of prospective Contractor: Bohannan Huston, Inc. (BHI)

SHARE Vendor Number (must be active): 0000046346 Address of prospective Contractor: 7500 Jefferson NE, Albuquerque, NM 87109 Contact Name, Telephone Number and Email Address: Nisa Rascon Pacheco Amount of prospective contract before tax: $114,014.38 Estimated tax amount (tax is subject to change): $7,926.13

III. Term of prospective contract:

Note: Please refer to §13-1-150 for contract term limits.

Contract terms would be 7/22/2026 to 7/30/2027

If this is an amendment request to an existing contract, include current sole source posting number issued by SPD:

N/A

IV. If this is a Sole Source for new or existing IT software licensing subscription(s), Agency is required to upload the Contractor’s draft Service Level Agreement (SLA) with the Sole Source online submission.

N/A

V. Agency is required to provide the detailed scope of work (or amendment) for this sole source. Scope of work must match the scope included in the services determination and Horizons declination.

Horizons declination does not apply to Engineering & Design Contracts.

The purpose and need for the project is to complete improvements to the existing wastewater treatment plant to ensure its current and continued performance to treat the Village’s wastewater. BHI will provide addition electrical design to resolve an issue

2026 Sole Source Form found during the construction phase of the project as well as provide the remainder of construction administration and closeout support.

VI. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

Procuring engineering services from a different firm would result in a substantial duplication of cost. A new consultant would be required to perform an extensive review and verification of the existing proprietary engineering documents, recreate project knowledge, evaluate prior design decisions, and assume responsibility for work already completed. This effort would duplicate engineering services that have already been performed, resulting in significant additional costs without providing any added benefit to the Village. These delays could adversely affect construction schedules, regulatory compliance, funding requirements, and the timely completion of the Wastewater Treatment Plant Improvements Project.

VII. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes their company the only source capable of providing the required professional service, general service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

Bohannan Huston is the Engineer of Record for the project since it began in 2020 and has completed not only the Preliminary Engineering Report, but also developed the project's engineering plans, specifications, calculations, technical analyses, design documents, and supporting project records. These engineering documents and methodologies are developed with proprietary knowledge resulting in work products developed specifically for the Village's wastewater treatment system. As the original design engineer, Bohannan Huston possesses the unique technical knowledge and institutional familiarity necessary to interpret, modify, and support these proprietary designs throughout construction and project completion.

VIII. Provide a detailed, sufficient explanation of how the professional service, general service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

Because Bohannan Huston is the Engineer of Record and maintains the proprietary engineering knowledge, design documents, and technical expertise necessary for the continuation of this project, the Village has determined that no other source can provide these services without incurring substantial duplication of cost and unacceptable delays.

Therefore, Bohannan Huston, Inc. is the only responsible source for the continued engineering services required to successfully complete the Wastewater Treatment Plant Improvements Project.

I. Name of Agency: Village of Fort Sumner