70-C0010-26-CP298_Sole Source Letter - Dark Systems.pdf.PDF
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- Solicitation number
- 70-C0010-26-CP298
- Issued by
- Doña Ana County, New Mexico
About this file
This is a Sole Source Justification Request Form submitted by the Eddy County Board of Commissioners in New Mexico on July 20, 2026, for the procurement of specialized K9 equipment and software. The products requested include the DarkFighter K9 Helmet and accessories, DarkFighter K9 Cameras and accessories, DarkMesh K9 Camera System and accessories, Scent Tower, Scent Vault, and K9 App. The sole source procurement is justified based on the proprietary nature of these products, which are designed, manufactured, and supplied exclusively by Dark Systems. The products incorporate exclusive mechanical designs, specialized electronics, and software that are protected by proprietary intellectual property, with no commercially available alternatives offering equivalent capabilities or interoperability. The Eddy County Board of Commissioners designated a 30-day posting period prior to award, with a 15-day protest window available to any party wishing to challenge the sole source award.
The total procurement amount is $20,960.00 for a one-time purchase from Dark Systems, as submitted by Procurement Administrator AdriAnne Granger. The Purchasing Department determined that the justification for sole source procurement complies with NMSA 1978 Section 13-1-126. Protest submissions must be made in writing to the Eddy County Procurement Administrator within 15 days of the posting date. The Chief Procurement Officer approval is required prior to final award following the 30-day posting period.
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Text version
Eddy County Board of Commissioners
James “Bo” Bowen Sarah M. Cordova Ernie B. Carlson
Hayley Klein Philip Troost
AdriAnne Granger Procurement Administrator
101 W. Greene St.
Carlsbad, NM 88220 Phone: 575-887-9511 Ext. 2525
Fax: 575-628-3275
SOLE SOURCE JUSTIFICATION REQUEST FORM
PURSUANT TO NMSA 1978 SECTION 13-1-126.1 (2013)
Eddy County hereby declares and notifies of its intent to procure and determines the following via sole source procurement:
Posting Date: July 20, 2026
Product/Services: DarkFighter K9 Helmet & accessories, Camera/Camera System & accessories and K9 App
Description: This letter certifies that DARK SYSTEMS is the sole designer, manufacturer, and supplier of the following proprietary products and their associated accessories:
• DarkFighter® K9 Helmet and accessories
• DarkFighter® K9 Cameras and accessories
• DarkMesh® K9 Camera System and accessories
• Scent Tower®, Scent Vault®, and K9 App®
These products incorporate proprietary technologies, exclusive mechanical designs, specialized electronics, and software developed solely by DARK SYSTEMS. The products are protected by proprietary intellectual property and are manufactured exclusively by DARK SYSTEMS.
No other manufacturer or supplier is authorized to produce or provide products that are identical in design, specifications, compatibility, performance, or functionality. Furthermore, no commercially available alternatives provide equivalent capabilities or full interoperability with the DARK SYSTEMS product ecosystem.
Vendor: DARK SYSTEMS
Amount/Term: $20,960.00 / One time purchase
Justification: Accordingly, the above-listed products are available only from DARK SYSTEMS. For this reason, procurement of these products qualifies as a sole source acquisition when the specified capabilities, compatibility, and performance of DARK SYSTEMS products are required.
Contact: AdriAnne Granger – Procurement Administrator 101 W Greene St.
agranger@eddycountynm.gov
Eddy County Board of Commissioners
James “Bo” Bowen Sarah M. Cordova Ernie B. Carlson
Hayley Klein Philip Troost
AdriAnne Granger Procurement Administrator
101 W. Greene St.
Phone: 575-887-9511 Ext. 2525
Fax: 575-628-3275
July 20, 2026
Any party wishing to protest the award of this sole source procurement shall submit such in writing to the contact above within 15 days of this posting.
APPROVALS:
Based on the above facts, the Purchasing Department has made the determination that the justification for the Sole Source procurement is in accordance with NMSA 1978 Section 13-1-126 and will be posted for a 30-day period prior to award.
Chief Procurement Officer Date
File details come from the government source that posted it. Updated .