70-50500-26-CP360_Sole Source Determination Form SIGNED.pdf.PDF

2026 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without Protest and subsequently approved in writing by the State Purchasing Agent. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency.

I. Name of Agency: Department of Cultural Affairs Agency Chief Procurement Officer: Melissa Catanach Telephone Number: 505-827-7836 Agency Contact for this request: Katherine Miles Email Address: Katherine.Miles@dca.nm.gov

II. Name of prospective Contractor: Historical Society of New Mexico

SHARE Vendor Number (must be active): 0000054529 Address of prospective Contractor: PO Box 1912 Santa Fe, NM 87504

Contact Name, Telephone Number and Email Address: Joseph Britton, 203-507-0036, josephharpbritton@gmail.com Amount of prospective contract before tax: $200,000.00 Estimated tax amount (tax is subject to change): n/a

III. Term of prospective contract: October 1, 2026 – June 30, 2027

Note: Please refer to §13-1-150 for contract term limits.

If this is an amendment request to an existing contract, include current sole source posting number issued by SPD:

IV. If this is a Sole Source for new or existing IT software licensing subscription(s), Agency is required to upload the Contractor’s draft Service Level Agreement (SLA) with the Sole Source online submission. N/A

V. Agency is required to provide the detailed scope of work (or amendment) for this sole source. Scope of work must match the scope included in the services determination and Horizons declination.

1. Coordinate New Mexico’s state-level “National History Day” competition and

New Mexico’s participation in the national-level National History Day competition, working in collaboration with the National History Day organization to complete the following tasks:

Docusign Envelope ID: B8F7FCB6-0E45-86D2-838B-3D0303E6A907

a) Encourage participation by students in grades 6-12 throughout New Mexico in both the state-level and National History Day competitions in coordination with the students’ teachers;

b) Support and subsidize travel for the approximately sixty (60), state-level competition winners, necessary chaperones, any necessary contractor support staff and at least one adult to serve as the New Mexico representative to help staff the National History Day, so that the state-level competition winners can compete at the national competition in Washington, DC. “Travel” includes competition registration, airfare, lodging, food, and any overhead costs for the minimum required time period to participate in National History Day; support and subsidize travel as needed for regional and state competition;

c) Encourage and facilitate local, regional, and statewide contest involvement; ensure that all competitions in the state are of high quality, are smoothly run, and treat all students fairly;

d) Adhere to the national theme and guidelines for the competition;

e) Ensure that the competitions maintain high standards for judging and determining winners in accordance with National History Day policies, rules, and judging criteria;

f) Conduct outreach to teachers across the state, provide the teachers with educational resource materials, and publicity materials;

g) Implement online and in-person professional development opportunities for teachers about National History Day, including what it entails, contest rules and regulations, theme resources, common core standards, guidance for classroom implementation, meeting national standards, et cetera;

h) Continue a statewide advisory committee to participate in the development and promotion of National History Day within New Mexico;

i) Act as a liaison between regional coordinators and the National History Day program office;

j) Participate in fundraising efforts to assist with funding the production of the statewide contests;

2. Final Report. The Contractor shall provide a final written report to the Agency by June 30, 2027, describing its activities for the contest year. The Contractor shall include the following information in the report:

a) Number of students that participated. The contractor shall work toward the participation of at least 2,000 students.

b) Number of state finalists selected to participate in the national competition. The contractor shall send approximately 60 students to Washinton, DC.

c) Number of counties that participated. The contractor shall encourage the active participation of schools throughout the state, working directly with teachers in at least 15 of the state’s 33 counties.

3. Marketing. The Contractor shall include the DCA logo and the following sentence, funded in part by the New Mexico Department of Cultural Affairs, in all publications and advertising for programs and/or events related to this contract.

VI. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

1. The Historical Society of New Mexico is the only entity that has signed the Affiliate

Agreement with the national “National History Day” organization to coordinate this competition for the state of New Mexico.

2. The Historical Society of New Mexico – the sole National History Day Affiliate in New Mexico, has statewide capability and experience in history programming, including experience coordinating and fundraising for history programming, working in local communities with local scholars and historical organizations in counties across the state.

3. The Historical Society of New Mexico has established relationships with schools and judges across the state for this competition. This characteristic of Historical Society of New Mexico enables the competition to be integrated into the current school year’s curriculum immediately, such that New Mexico’s students may participate in the current year’s national competition.

4. The Historical Society of New Mexico ha a statewide board already established with experience with this competition, to ensure the participation by students attending schools in counties throughout the state, which will enable multiple counties to participate during the current school year.

VII. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes their company the only source capable of providing the required professional service, general service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

1. The Historical Society of New Mexico is the only entity that has signed the Affiliate

Agreement with the national “National History Day” organization to coordinate this competition for the state of New Mexico. See attached letter.

2. The Historical Society of New Mexico is the sole National History Day Affiliate in New Mexico, has statewide capability and experience in history programming, including experience coordinating and fundraising for history programming, working in local communities with local scholars and historical organizations in counties across the state.

3. The Historical Society of New Mexico has established relationships with schools and judges across the state for this competition. This characteristic of Historical Society of New Mexico enables the competition to be integrated into the current school year’s curriculum immediately, such that New Mexico’s students may participate in the current year’s national competition.

4. The Historical Society of New Mexico has a statewide board already established with experience with this competition, to ensure the participation by students attending schools in counties throughout the state, which will enable multiple counties to participate during the current school year.

VIII. Provide a detailed, sufficient explanation of how the professional service, general service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

The services required are unique because participation in the national contest requires that an organization work with the national “National History Day” organization, which seeks partners in each state and has already contracted with the Historical Society of New Mexico for this purpose. The state coordinating organization must take action on an immediate basis, in order to implement the local and state competitions during the current school year. In order to be successful and meet the criteria of the contest this year, the selected organization must have established expertise and relationships.

1. The selected contractor must work closely with the national organization, following the established national guidelines, and be designated by the national organization as the affiliate and coordinator of the state competition in New Mexico which then allows New Mexico to participate in the national competition.

The prospective contractor, Historical Society of New Mexico, has already been designated by the national organization as New Mexico’s affiliate and coordinator for the purposes required by this contract. If the current contractor is not selected, the national organization will have to vet and approve another organization to determine if it is qualified to enter into an agreement with the national organization and will have to familiarize the newly selected organization with the competition guidelines, policies, timelines, etc. The timeframe involved in developing such a relationship with the national organization would likely result in New Mexico’s inability to participate in the National History Day competition during the current academic school year.

The Historical Society of New Mexico has a track record of working in every county of the state.

IX. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;;

contacting similar service providers; and reviewing the State Purchasing Divisions’ Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

Because the “National History Day” organization has designated the prospective contractor as the New Mexico affiliate and coordinator of the History Day competition throughout New Mexico, no other organization will be able to organize the local and state competitions during the current academic year, meeting national criteria and guidelines in time for the state of New Mexico to participate in the national competition.

DCA contacted the previous provider, the New Mexico Humanities Council, as to the best of their knowledge, there might be any organization in the state capable of coordinating National History Day in New Mexico. They confirmed that the Historical Society of New Mexico is now the sole affiliate and that no other organization is capable of coordinating the program.

Agency certifies this sole source submission complies with NMSA 1978, Sections 13-1-28 through 13-1-199, the New Mexico Administrative Code (NMAC) and Governmental Conduct Act, NMSA 1978, Sections 10-16-1 through 10-16-18.

Certified by: Date:____________________

Agency Chief Procurement Officer

Certifying Legal Sufficiency by: Date: ____________________

Agency Legal/General Counsel

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under

Docusign Envelope ID: B8F7FCB6-0E45-86D2-838B-3D0303E6A907

8/14/2026

8/17/2026

8/17/2026 the authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy Documentation for Courtesy Postings do not need to be submitted to SPD for approval.