7-Subcontractor Letter of Intent.pdf

This is a Subcontractor Letter of Intent form (dated 10/2025) issued by Hillsborough County, Florida, in conjunction with the Medical Examiner Facility Expansion project, a professional services procurement estimated at $800,000.00 for architectural design and consulting services. The form serves as the standardized document for competitive sealed proposals submitted to Hillsborough County and requires completion by both the primary Bidder/Proposer and any registered Small Business Enterprise (SBE) subcontractors participating in the Small Business Encouragement Program. The document captures essential information including bid/proposal number and title, authorized representatives' contact information for both the prime contractor and SBE firm, scope of work and work item numbers to be performed by the SBE, and estimated dollar amounts for each task (which may be left blank for Work Order/Term Contracts or Professional Services engagements). The form accommodates multiple SBE subcontractors within a single submission, with designated signature lines for authorized representatives from both the prime bidder and registered SBE firms.

The Letter of Intent formally documents key terms and understandings between the prime contractor and proposed SBE subcontractor, establishing a commitment to the partnership outlined in the bid submission. Completion and execution of this form by authorized representatives constitutes acknowledgment that all provided information is true and correct. The form requires identification of the SBE registering agency and must be utilized for all small business utilization commitments in Hillsborough County solicitations. This structured approach ensures transparency in subcontracting relationships and verifies SBE participation in the County's small business encouragement initiatives for the Medical Examiner Facility Expansion project.