7-Scope of Work 2501.pdf
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- Attached to
- McQuay HVAC Parts & Supplies
- Solicitation number
- 2501
- Issued by
- Mills County, Texas
About this file
This is a Scope of Work (RFP 2501) for McQuay HVAC Parts & Supplies issued by Navarro College, seeking to establish a five-year term contract with qualified suppliers to provide HVAC equipment and parts for district facilities. The request aims to create a vendor pool capable of supplying genuine OEM and compatible McQuay replacement parts, components, and related materials to support maintenance and repair of existing systems. The comprehensive range of required items includes heat pumps, condensing units, evaporators, boilers, ventilation equipment, electrical components, motors, control systems, refrigerant materials, ductwork, piping, and various maintenance supplies.
The solicitation intends to establish pricing through a discount from published price lists, with vendors required to indicate a primary discount and potentially offer multiple discounts by category. Vendors must agree to sell items at normal retail price and accept the district's tax-exempt status, with no sales tax to be charged. Proposal submissions must include specific forms such as Conflict of Interest (COI), Agreement Form, Non-Resident Certification (if applicable), W9, and Pricing Sheet. Key evaluation factors will include pricing, availability, and service responsiveness, with all equipment and services required to comply with current building and city codes and safety regulations.
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Text version
Scope of Work
RFP 2501 – McQuay HVAC Parts & Supplies
Project Description
The purpose of this Request for Proposal (RFP) is to establish a term contract with qualified suppliers to provide McQuay HVAC parts and supplies on an as-needed basis for district facilities. The intent is to create a pool of vendors capable of furnishing genuine OEM and compatible McQuay replacement parts, components, and related materials to support maintenance and repair of existing systems. Pricing, availability, and service responsiveness will be key evaluation factors.
Terms of Contract term of the contract shall be for five (5) years from the date of award, contingent upon annual budget approval and satisfactory vendor performance.
Specifications
The District requires access to a comprehensive range of HVAC equipment, parts and supplies including, but not limited to:
• Heat pumps
• Condensing units and evaporators coils
• Boilers and related heating equipment
• Ventilation fans and exhaust systems
• Contactors, relays and control boards
• Motors for fans, compressors and pumps
• Capacitors, transformers and electrical switches
• Thermostats and temperature sensors
• Control panels
• Fan blades, motors and assemblies
• Belt drivers and pulley systems
• Bearings, bushings and mechanical hardware
• Dampers and actuators for air flow control
• Expansion valves and metering devices
• Filters and driers for refrigerant systems
• Pressure switches and safety controls
• Refrigerant lines and fittings
• Refrigerants including R-410A and R-22 phase-out alternatives and emerging low -
GWP options
• Ductwork materials including sheet metal, flexible ducting and insulation
• Piping materials for refrigerant, condensate and hydronic systems
• Electrical supplies specifically for HVAC installations
• Cleaning supplies and chemicals for system maintenance
• Sealants, adhesives and weatherproofing materials.
All equipment, parts and services must comply with current building and / or city codes and safety regulations.
Pricing
• It is the intent of this solicitation to establish a discount from published price list
• Responder(s) must indicate a primary discount (even if the discount is 0% or list price) but may offer multiple discounts by category
• Vendors responding to this proposal agree to sell items at no more than the normal retail price and agree to accept the district’s tax-exempt status and WILL NOT charge Navarro College sales tax.
Proposal
Proposals must include the following forms all provided in this RFP public files tab
• COI – Conflict of interest *write NONE in box 1 if this does not pertain to you
• Agreement form – fill out and agree to RFP information
• Non-Resident Certification - *only if your company is out of the State of Texas
• W9
• Pricing Sheet / Information
File details come from the government source that posted it. Updated .