7 SAM Sources Sought Notice 2024 04 04.pdf

Sources Sought

The General Services Administration (GSA), Public Buildings Service (PBS), is conducting market research for an upcoming procurement in GSA, PBS, Region 7 for services for facilities engineering, custodial, and related services at the following locations and facilities:

Facilities Engineering, Custodial, and Grounds

● Texarkana Federal Courthouse and U.S. Post Office, 500 North State Line Avenue, Texarkana, AR (AR0057ZZ)

Facilities Engineering only (No Custodial or Grounds)

● Alexandria Federal Courthouse and U.S. Post Office, 515 Murray Street, Alexandria, LA

(LA0002ZZ)

● Tom Stagg Federal Building and Federal Courthouse, 300 Fannin Street, Shreveport, LA

(LA0098ZZ)

● Monroe Federal Building and U.S. Courthouse, 201 Jackson Street, Monroe, LA

(LA0029ZZ)

The acquisition strategy for this upcoming procurement is to compete the requirement to the maximum extent practicable, utilizing best value selection procedures (technical and price factors considered), with the exception of service that are on the Procurement List maintained by the Committee for Purchase From People Who Are Blind or Severely Disabled (see FAR Subpart 8.7). In addition, utilization of small-business, in particular socioeconomic 8(a), HUBZone, Service-Disabled Veteran-Owned (SDVOSB)) concerns, is a priority.

It is the intent that any subsequent solicitation issued will result in the award of a single Indefinite Delivery Indefinite Quantity contract. It is expected that the contract will consist of a one-year base period, and four (4) one-year option periods, a total of five (5) years of performance, should all options be exercised.

The applicable North American Industry Classification System (NAICS) code to be assigned to this procurement is 561210, Facilities Support Services; the associated small business size standard is $47 million.

The services that will be required are typically the following:

Furnish all personnel, labor, equipment, materials, tools, supplies, supervision, management, training/certifications, and services, except as may be expressly set forth as Government furnished, and otherwise accomplish all actions necessary to perform and provide the work efforts described in the contract.

Facilities Engineering: GSA intends to purchase Contractor provided technical and managerial expertise to assist in the holistic management of assets over the long term. This program strategy has taken the name “facilities engineering” and has proven to be a successful model resulting in efficient and effective management of assets while maintaining a lower overall cost of operations. The facilities engineering model is dependent upon an effective partnership with a highly skilled Contractor whose objectives are based on mutual understanding of the stated requirements and objectives. A higher level of effective communication between the Government and Contractor is essential for partnering and for this performance-based service contract to succeed, whereas the success of this contract is shared between the Government and the Contractor. More emphasis is placed on the Contractor’s self-management of quality, not the usual inspection by Government inspectors, although that is a part of this contract as well. All parties shall act proactively to reduce service cost.

To establish a standard of facilities engineering practices, thought processes and problem solving throughout the model, GSA established a program philosophy rooted in “systems thinking” whereby the means and methods for providing building operations and maintenance are established through investigations, metrics, and feedback loops, and by establishing a partnership between the Government and Contractor to achieve joint performance objectives. The goal of applying systems thinking to facility management is to see that every action or decision in operating, maintaining, and retrofitting a building shall result in an impact (financial, environmental or, human resource, or any combination thereof), and to evaluate the “full circle” implications. Long term application of systems thinking throughout GSA has resulted in both Contractor and Government joint command of short-term and long-term cohesive management of real property assets.

Operations & Maintenance services: The Contractor shall provide building operations services for all systems covered by this contract, maintain uninterrupted utilities services, and environmental conditioning to tenants during normal working hours, and at other times as described with the Performance-Based Work Statement (PBWS), to preserve the asset value of the facility and its systems, and minimize operating costs to the Government without compromising other contract objective or requirements.

Custodial Services: GSA will require the Contractor to create a total custodial services plan.

This plan will be presented for approval by GSA. The purpose of the overall plan is to serve as a basis for the Contractor’s quality control plan. The contractor will seek to improve efficiency, cleanliness and habitability levels in all areas serviced. The contractor, using analytical methods involving measurable parameters, will apply its experience, ingenuity, and research to improve its processes taking full advantage of industry defined best practices to improve environmental impact, key GSA initiatives and the overall customer experience. The contractor will discuss monthly at partnering meetings the process changes revealed prudent by its data analysis.

Grounds Maintenance: Grounds maintenance in the standard services shall benefit the environment and generate cost savings to the Federal Government. The Contractor shall maintain all plants, trees, shrubs, ground covers, and lawns in a manner that prolongs life and sustains a healthy appearance. The Contractor shall seek to prevent pollution by, among other things, reducing fertilizer and pesticide use to protect the environment, using integrated pest management techniques, mulching and composting, maintaining stormwater best management practices and minimizing runoff. The Contractor shall use approaches that preserve and protect native plants and wildlife that are entrusted to the Government, and that support habitats for pollinators, including honey bees, native bees, birds, bats, and butterflies.

Interested vendors who believe they can meet the capabilities and performance requirements outlined are requested to respond to this RFI by Monday, April 15, 2024 at 2:00 pm Central Time to Brandon Craig (brandon.craig@gsa.gov), with the information outlined below:

1. Company Information

- Name of firm

- Point of contact (name, phone number, and email address)

- UEI number

- Business Size (Large/Small) for NAICS 561210

- Socioeconomic Category(ies) (8(a), HUBZone, SDVOSB)

2. Capabilities Narrative

- Please indicate if you are seeking opportunities for all or specific parts of the requirement

- Are you interested in these opportunities as a prime contractor, or a Contractor Teaming Arrangement (CTA)?

- Provide information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar services requirements. Include information such as building size, brief description of services performed, dollar value, location, government or commercial requirement, etc. to facilitate making a capability determination for each future requirement (please note that these requirements vary in size, complexity, and location so information submitted will be assessed for each requirement).

- If you do not have experience, please describe your approach for assimilating into this market, including recruiting for staffing and subcontractor needs.

3. Additional Information

- Please include any other information and/or recommendations to assist GSA in its structuring of these contract requirements to facilitate competition, its approach to acquiring the services and the manner in which requirements are described for the identified items/services.

Please limit responses to no more than fifteen (15) pages and submit in either Microsoft Word or PDF file format. It is recommended to submit the information in the format as outlined above to minimize the effort of the respondent and structure the responses for ease of analysis by the Government.

This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB, or RFP in the future. This notice does not commit GSA to contract for any supply or service. Further, GSA is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to the sources sought notice. GSA will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder.

All questions regarding this RFI must be submitted by email to Brandon Craig (brandon.craig@gsa.gov) NLT 16 April 2024 at 4:00pm Central Time.

mailto:brandon.craig@gsa.gov